ALCOAST 382/19 - DEC 2019 COAST GUARD FOUNDATION SHIPMATE FUND REQUEST LIST 2020: STATUS REPORT AND GUIDANCE

R 091353 DEC 19
FM COMDT COGARD WASHINGTON DC//DCMS//
TO ALCOAST
UNCLAS //N01710//
ALCOAST 382/19
COMDTNOTE 1710
SUBJ:  COAST GUARD FOUNDATION SHIPMATE FUND REQUEST LIST 2020: STATUS REPORT AND GUIDANCE
A. COMDT COGARD WASHINGTON DC 081013 AUG 19/ALCOAST 260/19
B. Coast Guard Morale, Well-Being, and Recreation Manual, COMDTINST M1710.13 (series)
C. Coast Guard Nonappropriated Fund Instrumentalities (NAFI) Manual, COMDTINST
M7010.5 (series)
1. Field interest and submissions for the Shipmate Fund have generated
significant enthusiasm within the Coast Guard Foundation (the Foundation) and
provide significant benefits to Coast Guard members and their families. In
response to a request from the Foundation, REF (A) solicited a refreshed list of
Shipmate Fund requests. The final list of items totaling nearly $2.4 million was
approved by the Vice Commandant and submitted to the Foundation for consideration.
The current approved, prioritized Shipmate Fund list may found at:
http://cglink.uscg.mil/55920f77.
2. The Foundation is currently using this new list to generate additional donations
for Shipmate Fund requests.
3. Units whose projects are selected from the 2020 list will be notified by email
as funds become available throughout the year. Funds may be directed to items or
projects specified by donors, or may be provided to the Coast Guard for broad
application to the Shipmate Fund Request list. Please note, this is a request list
of desired shipmate fund items by units not a list of items that will actually be
funded by the Foundation. Funding will be supported by donors, therefore it is unknown
what items will be selected and units should not expect funding.
4. It is the Foundation’s desire to provide immediate benefit to CG units, members
and families. To facilitate efficient procurements, Shipmate Funds will be
electronically transferred by the Community Services Command to field MWR accounts
using the regular MWR funds distribution process. Shipmate Funds will be sent to the
cognizant authority for MWR purposes, as defined in REF (B), for further distribution
as necessary. Commands in receipt of funds for further distribution for procurement must
act expeditiously to ensure proper, but rapid acquisition of items. Units are encouraged
to consider using the Coast Guard Exchange System as a source for their Shipmate Fund
Request List procurements as discounts are provided on morale fund purchases.
5. If the actual costs are more than approved, the unit must cover the additional
cost. Should the unit be unable to cover these costs, the Shipmate Funds must be
returned to the CSC. If the actual costs are less than funds received and the
difference is five percent or greater, the unit must return these funds to the CSC.
Substitution of items is not authorized. For example, a unit funded for a treadmill
may not procure a kayak. 
6. All procurements must be made in accordance with REF (C). Items that meet the
requirements for inclusion on the unit property records must be recorded in Oracle
FAM as required. Items procured with Shipmate Funds that meet this requirement will
be recorded as appropriated fund property. Units must retain copies of this ALCOAST,
the purchase request, and the invoice (marked received) in their MWR file. CSC or
the cognizant authority for MWR purpose may request copies of this documentation.
7. Members of the Foundation greatly enjoy seeing the benefits Coast Guard members
derive from their contributions. The Foundation also enjoys receiving pictures of
equipment being used. Benefiting units are strongly encouraged to promptly assemble
equipment and email at least one photo of unit personnel enjoying the item to the
following address: shipmate@cgfdn.org.
8. Unit Commanding Officers and Officers in Charge must promptly mail written thank
you letters directly to the Foundation: Coast Guard Foundation, 394 Taugwonk Road,
Stonington, CT 06378-1807. The Foundation donors may wish to visit units to see the
benefits derived from their generosity. Benefitting units should make all efforts
to accommodate such requests. Commands are not authorized to contact the Foundation
regarding the status of their Shipmate Fund Request List items.
9. Any questions must be directed to the appropriate cognizant authority for MWR
purposes. POCs by district:
  D1:  CIV Jennifer Young             (617) 223-3467 or Jennifer.M.Young@uscg.mil
  D5:  CIV Sandra Hardison          (757) 483-8671 or Sandra.D.Hardison@uscg.mil
  D7:  CIV Stephen Ondriezek       (305) 535-4564 or Stephen.C.Ondriezek@uscg.mil  
  D8:  CWO Christopher Hedrick    (504) 253-4795 or Christopher.T.Hedrick@uscg.mil
  D9:  CWO Brandi Klause             (216) 902-6282 or Brandi.M.Klause@uscg.mil
  D11: CIV Laurie Capp-Carter      (510) 437-3579 or Laurie.A.Capp-Carter2@uscg.mil
  D13: CIV James Graddy             (206) 217-6357 or James.A.Graddy@uscg.mil
  D14: CIV Neil Morgan                (808) 842-2953 or Neil.L.Morgan@uscg.mil
  D17: CIV Richard Carmen          (907) 487-5390 or Richard.C.Carmen@uscg.mil
  CSC: CWO Stephen Bishop         (757) 842-4929 or D05-SMB-CSCMWR@uscg.mil.
10. VADM Michael F. McAllister, Deputy Commandant for Mission Support, sends.
11. Internet release is authorized.