ALCGPSC 122/19 - PY20 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES

R 30 OCT 19

ALCGPSC 122/19
SUBJ: PY20 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES
A. PY20 Schedule of Officer Personnel Boards and Panels, PSCNOTE
1401
B. Active Duty CWO Appointment Guide
C. Appointing Warrant Officers, COMDTINST M1420.1(series)
D. Enlisted Accessions, Evaluations, and Advancements, COMDTINST
M1000.2(series)
E. Performance, Training, and Education Manual, COMDTINST
M1500.10(series)
F. Coast Guard Weight and Body Fat Standards Program Manual,
COMDTINST M1020.8(series)
1. This message announces the schedule and requirements for the
PY20 CWO Appointment Board. Per Ref A, the CWO Appointment Board
will convene on 30 March 2020. Members will only be allowed to
compete for one specialty this appointment cycle. It is
imperative that candidates read this entire message thoroughly,
use the above references to assist with application requirements,
and meet all specified deadlines.
2. Ref B was created by CG PSC to provide guidance and outline
procedures on the CWO appointment process. Applicants, units, and
servicing personnel offices (SPOs) should use this guide and its
checklists to ensure eligibility requirements are met and Direct
Access functions (i.e., My Panel Submission, etc.) are submitted
correctly and on time. Ref B is available at the following link:
http://cglink.uscg.mil/6eb73f1.
3. Per Ref C, the following is the normal path for all enlisted
ratings to CWO specialties:
ENLISTED RATING    CWO SPECIALTY
AET/AMT            Aviation Engineering (AVI)
AST                Marine Safety Specialist Deck (MSSD)
BM                 Boatswain (BOSN)
                   Marine Safety Specialist Deck (MSSD)
                   Marine Safety Specialist Response (MSSR)
CS                 Finance and Supply (F&S)
DC                 Material Maintenance (MAT)
                   Marine Safety Specialist Engineering (MSSE)
                   Marine Safety Specialist Response (MSSR)
DV                 Diver (DIV)
EM                 Marine Safety Specialist Engineering (MSSE)
                   Naval Engineering (ENG)
ET                 Electronics (ELC)
GM                 Weapons (WEPS)
HS                 Medical Administration (MED)
IS                 Intelligence Systems Specialist (ISS)
IT                 Information Systems Mgmt (ISM)
IV                 Criminal Investigator (INV) (Note 1)
ME                 Maritime Law Enforcement Specialist (MLES)
MK                 Naval Engineering (ENG)
                   Marine Safety Specialist Engineering (MSSE)
                   Marine Safety Specialist Response (MSSR)
MST                Marine Safety Specialist Deck (MSSD)
                   Marine Safety Specialist Response (MSSR)
OS                 Operations Systems Specialist (OSS)
PA                 Public Information (INF)
SK                 Finance and Supply (F&S)
YN                 Personnel Administration (PERS)
(Note): Special agents applying to the INV specialty shall follow
the eligibility requirements outlined in Article 3.H.6 of Ref C
and meet deadlines published below.
4. General Eligibility: Members must be on active duty to apply.
Title 10 and SELRES members are not eligible to apply. All
members must meet the minimum eligibility requirements outlined
in Article 3.E of Ref C, and Commanding Officers shall confirm
compliance with these requirements before positively endorsing an
applicant for this highly competitive program. These requirements
will not be waived. In addition to meeting all minimum
eligibility requirements, it is imperative that members and
commands are familiar with and adhere to the following policies:
   a. Maximum Active Service: Members cannot have more than 26
years of active duty service as of 1 JUN 2021.
   b. High Year Tenure (HYT) and Senior Enlisted Continuation
Board (SECB): Members whose mandatory separation date will have
occurred prior to the effective date of the Final Eligibility
List (1 JUN 2021) are not eligible to apply.
   c. Weight and Body Fat Compliant: Members on weight and body
fat probation, in accordance with Ref F, are ineligible to apply.
   d. Previously Found Not Fully-Qualified: Members from PY18 and
PY19 CWO Appointment board found not fully-qualified by the
Appointment Board are not eligible to apply in accordance with
Article 3.E.11 of Ref C. Waivers will not be considered.
5. Exceptions: Color perception and hearing requirements are
outlined in Article 3.H.1. and 3.H.6.d. of Ref C. Waivers will
not be considered; however, the following three exceptions do
apply with respect to color perception:
   a. IT or OS enlisted personnel without normal color vision who
were previously grandfathered into their respective ratings or
were selected from other ratings by a panel to lateral to IT or
OS.
   b. MK enlisted personnel who entered the MK rating, whether MK
A-school or striker program, prior to 1 OCT 2001.
6. After reviewing and ensuring compliance with all of the
eligibility requirements outlined in Article 3.E of Ref C,
applicants shall:
   a. All applicants: Submit a “My Panel Submission” via Direct
Access to their Commanding Officer to obtain a positive or
negative recommendation as outlined in paragraph 7.
   b. Prior service or eligible reserve applicants: Pay
particular attention to the time in grade (TIG) listed on the
Personnel Data Extract (PDE) and profile letter. Direct Access
cannot distinguish between active duty time and reserve time,
leading it to overstate all TIG for members with reserve time.
Only active duty time may be counted towards TIG, which may
require manual calculation and adjustment for some members. If
you think your TIG needs to be adjusted, notify your SPO to
complete a statement of creditable service (SOCS).
   c. BOSN and ENG applicants: The CWO appointment PDE only lists
whether the applicant is sea duty qualified or not. The
calculated sea time has been removed from the CWO PDE. The sea
time used to determine eligibility does not include creditable
sea time while TDY, sea time at TACLET, LEDETS, etc, and surfmen
(CXNSJ, CXNSK or CXNSM) who have completed 12 months as certified
surfman in a designated surfman billet. This time will have to be
manually calculated to ensure applicants' eligibility for these
specific specialties. Applicants who believe their sea time
eligibility is incorrect and needs to be adjusted should notify
their SPO and inform the CG PSC (opm-1) POCs listed in paragraph
14.
(Note): Sea time does not affect pre-board score. Sea time is
solely used to establish eligibility to compete for BOSN and ENG
chief warrant officer specialties.  
7. The Commanding Officer's recommendation is the most important
step in the CWO appointment process, as the recommendation
assists the Service in affirming the candidate's mental, moral,
physical, and professional qualifications for appointment to
chief warrant officer. The Commanding Officer's recommendation
shall take into consideration the totality of the applicant's
career, not just the time observed while assigned to his or her
unit. Only the Commanding Officer's endorsement is authorized. An
Officer-in-Charge shall forward the “My Panel Submission” up the
chain of command for appropriate command approval. The Commanding
Officer shall:
   a. Ensure the applicant's compliance with all eligibility
requirements outlined in Article 3.E of Ref C.
   b. Review the applicant's unit and/or SPO personnel data
record.
   c. Review Article 3.I.3.d of Ref C to ensure members'
suitability for appointment, including past performance and
historical documentation while assigned to other units.
Potentially disqualifying behavior includes, but is not limited
to, non-adherence to Core Values, substance and/or alcohol abuse,
misconduct (civil and military), domestic violence, financial
irresponsibility, sexual harassment or discrimination, or other
related disciplinary issues.
   d. Positively or negatively recommend the applicant for
appointment to chief warrant officer via endorsement of their
application. Recommendations are only viewed by OPM to ensure
compliance with the eligibility requirements and are not viewed
by the board, therefore lengthy recommendations are not required
nor desired. Positive recommendations should simply state 'Member
meets eligibility requirements,' and negative recommendations
should state 'Member does not meet eligibility requirements.'
8. Deadlines:
   a. 6 DEC 2019: Submission deadline for “My Panel Submission”
application and command endorsement in Direct Access. Step by
step application instructions are provided in paragraph 4 of Ref
B for applicants and in paragraph 6 of Ref B for command
endorsements.
   b. 1 JAN 2020: Command ensures Enlisted Employee Review (EER)
up to date in Direct Access per Article 4.C.1.b. of Ref D.
   c. 3 JAN 2020: Applicants log on to Direct Access and
view/validate their PDE.
(Note): To access PDE: From the main DA screen, under the
Employee pagelet, click ‘View’ then ‘Warrant PDE’. Members unable
to view their PDE may not have submitted their application
properly and should immediately notify their Commanding Officer,
SPO, and PSC-OPM-1 so that prompt corrective action can be taken
to ensure consideration in the cycle. For any needed corrections,
review paragraph 8 of Ref B.
   d. 21 JAN 2020: Deadline for PDE corrections and waiver
requests.
   e. 24 JAN 2020: Members can log into Direct Access and view
their profile letter.
(Note): To view profile letter: From the main DA screen, under
‘Employee’, click ‘View’ then ‘Warrant Profile Letter’. The pre-
board score is a live number and will continually change as
candidate information is changed or corrected. The score used for
the pre-board eligibility list will be finalized on 31 JAN 2020.
  f. 12 FEB 2020: PSC will publish the pre-board eligibility list
via ALCGPSC. This list consists of those applicants whose pre-
board scores as of the 31 JAN 2019 deadline qualify them as
primary or alternate candidates.
  g. 11 MAR 2020: Recommendation Files (OERs) and Resumes due to
CG PSC (opm-1) for all primary and alternate candidates as
published in the pre-board eligibility list. Candidates shall
strictly follow the procedures outlined in Articles 5.B and 5.C
of Ref C for preparation and distribution of these core
documents, including appropriate formatting and content.
(Note): Recommendation files are not to be mailed. Candidates
shall scan and email to CG PSC (opm-1) via ARL-PF-CGPSC-OPM-1-
BOARDS global e-mail address.
  h. 30 MAR 2020: CWO Appointment Board convenes.
9. In order to maintain fairness to all candidates in this highly
competitive process, there will be no exceptions or waivers of
the published deadlines listed above, except for extenuating
circumstances listed below in paragraph 10. Applicants seeking
this unique opportunity to join the commissioned officer corps
bear the responsibility for completing this process, as well as
working closely with their commands and SPOs to identify and
correct any errors before submitting final packages.
10. Units or afloat commands with limited or no access to Direct
Access who are unable to comply with any of the above listed
requirements or deadlines should notify the CG PSC (opm-1) POC as
soon as possible to work out an alternate solution.
11. The subject line of any email relating to the 2020 CWO
Appointment Board shall read “PY20 ACTIVE DUTY CWO APPOINTMENT
BOARD”.
12. The content of personnel records is the responsibility of the
member. Candidates should review paragraph 11 of Ref B for PSC
Electronically Imaged Personnel Data Record (EI-PDR) guidance.
Direct Access and the EI-PDR are two different systems and may
not match. The contents of Direct Access do not contain actual
imaged documents, such as award citations and college
transcripts. It is extremely important that candidates ensure the
imaged content of the EI-PDR is correct and up-to-date.
Procedures for obtaining a copy of an official record can be
found at: http://www.dcms.uscg.mil/Our-Organization/Assistant-
Commandant-for-Human-Resources-CG-1/Personnel-Service-Center-
PSC/BOPS/PSC-BOPS-C/PSC-BOPS-C-MR/.
13. Members who have education, training, professional
certifications and licenses, and other information are encouraged
to complete a CG-4082 in accordance with Ref E. The CG-4082 form
must include a commanding officer's signature to be entered into
your EI-PDR. Completed CG-4082 forms should be submitted to CG
PSC (BOPS-C-Military Records) according to instructions on the
link in paragraph 12.
14. CG PSC (opm-1) POCs: CWO Michele Natale and LCDR Ginny
Nadolny. Preferred method of communication is email to:
Michele.A.Natale@uscg.mil and Ginny.R.Nadolny@uscg.mil.
15. Released by: CAPT P. N. Melnick, Acting Commander, Personnel
Service Center. The Service Center for Our Most Important
Resource – Our People.
16. Internet release is authorized.