ALCOAST 293/19 - SEP 2019 FY20 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING REQUIREMENTS

R 131011 SEP 19
FM COMDT COGARD WASHINGTON DC//CG-R//
TO ALCOAST
UNCLAS//N01570//
ALCOAST 293/19
COMDTNOTE 1570
SUBJ:  FY20 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING REQUIREMENTS
A. Reserve Policy Manual, COMDTINST M1001.28 (series)
B. Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (series)
1. This ALCOAST announces key dates SELRES members and their commands must adhere to when
scheduling Active Duty for Training (ADT) in FY20. It also highlights ADT policies and
management responsibilities contained in REFs (A) and (B). Duty performed that is not in
compliance with this policy is subject to recoupment of funds.
2. A ready Reserve Component (RC) is key to strengthening national preparedness, resilience,
and improves the Coast Guard's relevance and ability to respond. It requires hands-on
leadership to create an environment that fosters the attainment of Personnel Allowance
List (PAL) and unit-assigned competencies by SELRES members. Unit commanders and supervisors
should schedule IDT/ADT in conjunction with unit training plans for their assigned SELRES
members well in advance to maximize training time for competency attainment and unit mission
requirements. This level of effort will help ensure the operational capability and readiness
of their reserve workforce to meet contingency response requirements.
3. SELRES members may schedule and complete ADT during all months of FY20 (from 01 OCT 2019
to 30 SEP 2020). Particular attention should be paid to the critical dates and scheduling
deadlines in Paragraph 8 below to ensure requested orders are funded. The scheduling
deadlines are intended to promote unit-level planning that supports both operational and
financial management needs.
4. FY20 Active Duty Training – Other Training Duty (ADT-OTD) policy: COMDT (CG-R82) anticipates
limited ADT-OTD funding to be available for FY20. However, no SELRES member is authorized to
perform ADT-OTD until funds have been provided to, and duty is approved by, the District (dxr)
/PAC-13 AFC-90 funds manager. Priorities for ADT-OTD will be “C” School quotas and structured
training that leads to the completion of a billet-assigned competency.
5. FY20 Initial Active Duty for Training (IADT) policy: IADT orders for recruit training
(Boot Camp, DEPOT, and "A" school) may be executed at any time during FY20. To ensure the
correct generation of accounting data to charge the RT appropriation, IADT orders for SELRES
members attending recruit training should be created and approved using the RT funding DEPTID 007989.
6. FY20 Active Duty Training - Annual Training (ADT-AT) policy:
    a. In FY20, SELRES members are authorized 12 days of ADT-AT (exclusive of travel) unless assigned
to a PSU, CORIVRON or CORIVGRU. SELRES members assigned to a PSU, CORIVRON or CORIVGRU are
authorized 15 days of ADT-AT (exclusive of travel).
    b. Per Chapter 4.B.2 of REF (A), the ADT-AT requirement is met by the completion of Initial
Active Duty Training (IADT), ADT-AT, and by Active Duty Other than for Training (ADOT) (e.g., Active
Duty for Operational Support (ADOS), Extended Active Duty (EAD)), as long as the duty is rating,
specialty, or position related training. The duty may be performed through on-the-job training (OJT)
or formal school completion. SELRES members who enter the SELRES after completing 30 days or more
of active duty are not obligated to complete the 12 days ADT-AT requirement within the same fiscal
year. However, they are not prohibited from performing ADT-AT or any other type of active duty if
funds are available and with District (dxr)/PAC-13 approval.
    c. Training during ADT shall support acquiring one of the following (in order): billet-assigned
competencies, Watch Quarter and Station Bill (WQSB) qualifications or advancement requirements.
Only after completing all three of these requirements may SELRES members request ADT for other
professional development. Commands and supervisors must validate ADT requests against position
competency requirements as well as formal school schedules and available quotas in CG-TMS to
ensure SELRES members do not utilize their ADT prior to issuance of formal training orders.
    d. Per Chapter 3.G of REF (A), District (dxr)/PAC-13 staffs may issue ADT-AT (and ADT-OTD)
orders in excess of 12/15 days for formal school attendance. However, ADT-AT/ATD-ODT orders shall
not exceed 30 days. Orders that exceed 30 days shall be authorized by COMDT (CG-R82).
    e. SELRES members (new accessions or members who RELAD from active duty) who affiliate at any
time during FY20 are authorized to perform ADT subject to availability of funds.
    f. SELRES members who have submitted a Reserve Retirement Transfer Request (Form CG-2055A) or
Change in Reserve Component Category (Form CG-1001), or who plan to separate/retire during FY20,
are not authorized to perform ADT-AT or ADT-OTD unless duty is necessary to meet operational
requirements or demands. This requirement must be validated by an Officer-in-Charge or an O5 or
above in the SELRES member’s chain of command.
    g. Non-consecutive active duty is generally only used when the SELRES member lives close to
the duty location (to minimize travel costs) and when the command determines the nature of the
training allows its accomplishment in small increments. At times, non-consecutive orders may
be needed to accommodate attendance at formal training courses that are less than 12 days in
duration. When non-consecutive orders are authorized, travel allowances shall be authorized
IAW the Joint Travel Regulations. Non-consecutive orders may be approved by the servicing
District (dxr)/PAC-13 subject to the availability of funds. Prior to approving non-consecutive
ADT-AT orders, the SELRES member must receive approval from their command (Officer-in-Charge
or an O5 or above). District (dxr)/PAC-13 should carefully consider the service need and
identify increased travel costs (in excess of consecutive ADT-AT orders) resulting from the
non-consecutive duty.
7. ADT-AT Management Responsibilities:
    a. Accurate and timely management of ADT orders is the Command’s and District (dxr)/PAC-13’s
responsibility. Reserve Activities User Guides are available at:
http://www.dcms.uscg.mil/ppc/pd/da/. Senior Reserve Officers (SROs), Senior Enlisted Reserve
Advisors (SERAs), and supervisors of SELRES members are highly encouraged to read these helpful
materials.
    b. ADT orders shall be scheduled in Direct Access by 01 May 2020.
    c. Per Chapter 3.C of REF (A), active duty orders shall be generated in writing, in advance
of SELRES members reporting for duty. Orders should be issued at least 30 days before the
scheduled duty to allow SELRES members time to provide notification to civilian employers and
family members.
    d. Supervisors shall notify the funding District (dxr)/PAC-13 staff of any change to orders
in an "authorized" status in Direct Access to facilitate reallocation of training funds.
    e. Supervisors of SELRES members shall ensure timely submission of ADT travel claims within
three business days of ADT order completion and are highly encouraged to allocate time for
SELRES members to complete travel claims on the last day of the ADT period. SELRES members are
also highly encouraged to submit their completed travel claims in TPAX prior to departing their
units.
    f. AFC-90 funds managers must ensure obligations and expenditures do not exceed FY20
distributions IAW Chapter 5.6 of REF (B). To comply with Chapter 5.6.4 of REF (B), AFC-90 funds
managers shall continuously monitor their accounts to ensure obligations for approved ADT
(and other active duty orders) are executed as scheduled by the deadlines established in
Paragraph 8.B. below. Obligations resulting from un-liquidated/un-expended Federal Insurance
Contributions Act (FICA), and unexecuted or cancelled orders, including travel orders, must be
de-obligated in the Financial Procurement Desktop (FPD), at a minimum, monthly to prevent
accumulation of residual obligations and undelivered orders (UDOs), which are no longer needed
for intended purposes and allow for reallocation of training funds.
    g. IAW REF (B), Area/DOL/District funds managers are reminded that it is a violation of the
Antideficiency Act (ADA) to obligate or exceed funds over the amount allotted to them. As such,
obligations that are to exceed the amount allotted to the Area/DOL/District funds managers shall
not be made without prior, written approval from COMDT (CG-R82).
    h. FY20 Travel Guidance: COMDT (CG-R82) will continue to monitor Reserve Training travel
ceiling and policy limiting discretionary travel as established in DHS and CG travel guidance.
Travel is authorized for readiness training, formal schools, and travel associated with scheduled
qualification and certification training.
8. FY20 ADT Scheduling Deadlines.
    a. 01 OCT 2019: SELRES members may request ADT-AT orders in Direct Access. District (dxr)/PAC-13 staffs may begin to execute once FY20 funds have been allocated from COMDT (CG-R82).
    b. 01 MAY 2020: Deadline for SELRES members to request ADT-AT orders in Direct Access. SELRES
members who miss the 01 MAY 2020 deadline are at risk for not meeting satisfactory participation
standards outlined in Chapter 4.B of REF (A) and shall not schedule ADT without approval from their
District (dxr)/PAC-13, and will only be approved if funding is available.
    c. 31 JUL 2020: Deadline for District (dxr)/PAC-13 to approve and obligate funding for ADT-AT
orders for the remainder of the fiscal year. District (dxr)/PAC-13 staffs are authorized to set
earlier timelines for the purpose of managing funding obligations.
    d. 06 AUG 2020: Office of Reserve Resource Management, COMDT (CG-R82) begins sweep of unobligated
District (dxr)/PAC-13 AFC-90 funds.
    e. 14 AUG 2020: Deadline for District (dxr)/PAC-13 to obligate funding for all remaining AFC-90
SELRES management activities (IDT berthing and ADOS).
9. Rescheduling. ADT orders scheduled prior to the 01 MAY 2020 deadline may be rescheduled in
Direct Access subject to approval by the District (dxr)/PAC-13, and will only be approved if funding
is available.
10. Area/DOL/District (dxr)/PAC-13 POCs responsible for managing the administration of this ALCOAST
across their areas of responsibility:
     a. LANT-1: CAPT Rebecca Drew, (757) 398-3910
     b. PAC-1: CAPT Sarah Reed, (510) 437-2738
     c. DOL-1: CAPT Lisa Schulz, (757) 628-4849
     d. PAC-13: CDR Monica Hernandez, (510) 437-3564
     e. D1 (dxr): CDR Melisa Ransom, (617) 223-3475
     f. D5 (dxr): CDR Richard Howell, (757) 483-8579
     g. D7 (dxr): CDR Tuan Luong, (305) 415-7070
     h. D8 (dxr): LCDR Peter Webber, (504) 671-2333
     i. D9 (dxr): CDR Scott Toves, (216) 902-6096
     j. D11 (dxr): CDR Steve Donley, (510) 437-5352
     k. D13 (dxr): CDR Katy Coombs, (206) 220-7164
     l. D14 (dxr): LT Luke Maleski, (808) 535-3354
    m. D17 (dxr): LCDR Terry-Ann Francis, (907) 463-2102
11. COMDT (CG-R82) POC: CDR Brandi E. Bruno, Brandi.E.Bruno@uscg.mil or (202) 475-5439.
12. RDML T.C. Wiemers, Assistant Commandant for Reserve, sends.
13. Internet release is authorized.