ALCOAST 260/19 - AUG 2019 COAST GUARD FOUNDATION 2019-2020 SHIPMATE FUND

R 090845 AUG 19
FM COMDT COGARD WASHINGTON DC//DCMS//
TO ALCOAST
UNCLAS //N01710//
ALCOAST 260/19
COMDTNOTE 1710
SUBJ: COAST GUARD FOUNDATION 2019-2020 SHIPMATE FUND
1. Thanks to the generosity of the Coast Guard Foundation (CGF) and its Shipmate
Fund, Coast Guard units have acquired exercise, morale, and recreational equipment
that greatly improve the quality of life for Coast Guard personnel and their families.
2. This ALCOAST announces the opportunity to submit requests for new Shipmate Fund items,
which must be submitted per the guidelines below. The Shipmate Fund continues to refresh
annually versus biennially to ensure the list stays current. Submissions must be made using
the Excel spreadsheet template found at the following website: http://cglink.uscg.mil/884cce38.
Units must download the template and save the spreadsheet before filling it out. For
each item, fill out Columns B through H. Place the quantity in Column K.
    a. Any item(s) previously submitted for the Shipmate Fund must be re-submitted if
the unit still desires the item(s). The previous Shipmate Fund list will no longer be
valid once the list generated from this ALCOAST is approved.
    b. Requests are limited to items not categorized as critical to CG operations or
support. Shipmate funding is not an alternative funding source for required
infrastructure, safety, or mission-related equipment or material. Examples of items
that have been denied funding previously are professional development materials,
Unaccompanied Personnel Housing furniture, Government-owned housing items, construction
projects, and office equipment. Requests should focus on items to support the physical
fitness, morale, and recreational needs of Coast Guard commands. Items in support of
Coast Guard Child Development Centers are also authorized.
    c. Requests must be limited to items of value between $250 and $25,000. Requests for
construction, services, and memberships will not be considered. Units requesting
self-help projects will be required to obtain approval by the appropriate facilities
engineering staff and /or Civil Engineering Unit prior to initiating the project. The
maximum number of requests an individual unit may submit is limited to two. Each request
must contain a brief (one sentence) description of the item(s) the unit intends to purchase.
    d. Requests for motorized MWR boats will not be entertained. Small human-powered craft
such as kayaks, paddleboats, etc., will be considered.
3. In order to align with the CGF's request to consolidate by District, designated MWR
staff at Bases Alameda, Boston, Cleveland, Honolulu, Kodiak, New Orleans, Miami Beach,
Portsmouth and Seattle will identify a POC to receive, consolidate, and prioritize requests
from all Coast Guard units in their respective district AORs, including, but not limited
to Sectors, Districts, Areas, and HQ units. MWR staffs will incorporated input from all
interested units and stakeholders to create a comprehensive, prioritized list for their
district AOR. Where appropriate, the use of representative, local review committees may
be employed to prioritize requests. Base Commanding Officers shall review their respective
MWR staff’s prioritized list and brief the recommendations to designated District and Area
representatives prior to final submission to the Community Services Command (CSC). After
vetting by Districts and Areas, as appropriate, these Bases shall send their geographic
AOR’s prioritized list to the CSC, using the template specified in Para. 2. a., by
13 Sep 2019. CSC will consolidate submissions and forward to DCMS.
4. Units whose items are selected for funding will be notified by email or message.
The CSC point of contact is CWO Stephen Bishop, email: Stephen.J.Bishop@uscg.mil.
Please contact CWO Bishop at (757) 842-4929 with any questions. Units, commands, and
other interested stakeholders are not authorized to contact the CGF directly.
5. VADM Michael F. McAllister, Deputy Commandant for Mission Support, sends.
6. Internet release is authorized.