united states coast guard

24 JUN 2019

UNCLAS //N01430//
ALCGRSV 031/19
A. PPCINST M1418.1E, Servicewide Exam (SWE) Guide
B. Enlisted Accessions, Evaluations, and Advancement Manual, COMDTINST M1000.2B
C. Reserve Policy Manual, COMDTINST M1001.28C
D. Performance, Training and Education manual, COMDTINST M1500.10C
E. ACN 011/19, Enlisted Rating Advancement Training System (ERATS) Winter 2019 Update
F. ALCOAST 012/16, Selected Reserve Supplemental Advancement
G. ALCOAST 030/16, Selected Reserve Supplemental Advancement-Update 1
1.  Summary. This message announces the OCT 2019 RSWE competition for pay grades E-5 through E-9. A member’s failure to receive, review and follow the guidelines of this message will not justify a waiver of these requirements. Commanding Officers shall ensure dissemination of this message to all Reserve enlisted members in their AOR. Units, SWE Officers, Education Services Officers and affected members shall familiarize themselves with the contents of this message and REFs A through G. A rating specific list of required courses and competencies is available at: 
2.  Schedule. The RSWE will be administered on Saturday morning, 26 October 2019. Please note that this is the last Saturday of October rather than the third Saturday. Active duty members (if otherwise eligible) who RELAD and affiliate with the Ready or Standby Reserve (active status) NLT 1 September 2019 may participate in this RSWE cycle upon request. Members affiliating after the SED of 1 July 2019 but prior to 1 September 2019 must submit a PDE correction request via a PPC trouble ticket in order to participate.
3.  Waivers. The following waivers are authorized for the 2019 RSWE:
   a. RSWE Waivers. The OCT 2019 RSWE is waived for advancement to: BM1, BM2, CS2, IS2, ME2, MST2, PA1, PA2, SK2, and YN2. Note: Supplemental advancement lists discussed in REFs F & G will remain open for these ratings through December 2020. For newly opened supplemental lists (PA1, MST2, and YN2), PPC(ADV) will begin accepting message traffic for list placement starting 15 Nov 2019.
   b. Requests for waivers of advancement requirements or completion deadlines must be sent prior to the 1 September 2019 Personnel Data Extract (PDE) correction deadline. Failure by a candidate, supervisor or supporting command to fulfill their responsibilities is not justification for a waiver of the PDE correction deadline. Using the template in REF A, send requests for waivers by e-mail to and include members CO/XO in Cc line.
4. Candidate Responsibilities.
   a. The online PDE must show a status of “ELIGIBLE” in order to receive an exam. Candidates who participated in the previous year SWE shall not assume eligibility on the upcoming SWE. The PDE for the upcoming SWE must be verified. The candidate is solely responsible for accuracy of all PDE data. Report any incorrect PDE data to the unit admin or Servicing Personnel Office (SPO). After reporting incorrect data, the candidate MUST follow up to ensure PDE corrections were made by again verifying the updated online PDE prior to the 1 September 2019 PDE correction deadline. If the online PDE has not been corrected, the candidate shall submit a help ticket prior to 1 September 2019 to Failure to report and verify online PDE corrections may result in a “NOT ELIGIBLE” PDE status for RSWE or loss of points in the final multiple. PDE’s will be posted online in Direct Access (DA) under the self-service section in July 2019.
   b. Rating Performance Qualifications (RPQs) MUST be certified in the Training Management Tool (TMT) for all candidates. After competency codes are entered and certified in TMT, they will auto-upload into the member’s competency record in DA within 48 hours. The Rating Competency Code must appear in the member’s DA competency record to receive an “ELIGIBLE” PDE. The certification date for RPQs in TMT must be dated on or prior to the 1 July 2019 SWE Eligibility Date (SED) to be considered for the October 2019 RSWE. Commands may enter backdated competency codes in TMT during the PDE correction period up until the 1 September 2019 PDE correction deadline date. If your rate has new or revised RPQs you may not be able to report completion in TMT. In these circumstances, commands are authorized to enter rating competency completions directly into DA. The Commanding Officer or RPQ Reviewer shall verify a candidate has completed the RPQs and authorize entry into DA by the unit’s Personnel and Administration (P&A) entity. The following ratings are known to be impacted by TMT issues: MST, and OS. It’s highly recommended that the RPQ competency code be certified prior to the 1 July 2019 SED so that the initial PDE shows a status of “ELIGIBLE” rather than entering backdated competency codes and requesting PDE updates. The POC for TMT technical assistance is FORCECOM (FC-Tms). 
   c. As outlined in REF F, there is currently no competency code available in TMT to certify completion of the EPME Enlisted Performance Qualifications (EPQs). Commanding Officers remain the certifying authority for completion of EPQs. Unless deferred as outlined in the individual EPQ, all EPQs must be
completed prior to the 1 July 2019 SED.
5. Command Responsibilities.
   a. Commanding officer responsibilities are detailed in Chapter 3.A.4.b of REF B and fully amplified throughout Chapter 3 of REF B.
      (1) The most common reason for member ineligibility is a missing Enlisted Employee Review (EER). Per Chapter 3.A.7 of REF B, each candidate must have a current EER with CO’s recommendation.
          (a) The EER must be dated after 1 July 2018 and NLT 1 July 2019. If an EER was not completed due to reasons listed in Chapter 4.C.1.b(4) of REF B, commands shall complete a “SWE-EER” with an effective date after 1 July 2018 and NLT 1 July 2019. SWE-EERs must be submitted NLT the 1 September 2019 PDE correction deadline date. It is recommended that commands backdate the SWE-EER to allow over 92 days for E6 and below or 184 days for E7 and above, before the next annual EER in order to keep the member on a normal EER schedule. SWE-EERs cannot be submitted to change a CO recommendation.
          (b) If the CO wishes to change an advancement recommendation, the command must submit a CO’s recommendation change (CORC EER) and it shall be submitted IAW Chapter 4.D.3.i of REF B. Changes of CO’s recommendation must be dated after 1 July 2018 and NLT 1 July 2019 and must be received NLT the 1 September 2019 PDE correction deadline.
          (c) Per paragraph 5.b above, verify the most current RPQs and EPQs have been signed off NLT 1 July 2019. Following completion of RPQs, the Rating Competency Code MUST be entered and certified in TMT or DA with a certification date of 1 July 2019 or earlier to qualify the member for the RSWE. Per paragraph 4.c above, there is currently no competency code available to certify completion of EPME Enlisted Performance Qualifications (EPQs). Commanding Officers are responsible for ensuring EPQs have been completed on or before the 1 July 2019 SED.
          (d) Last day to change CO recommendation on EER from “Not Recommended, or “Not Ready” to Recommended”: 1 September 2019. Note, “CORC EER” must be dated NLT 1 July 2019.
          (e) Last day units away from homeport on continuous deployment from early September to the RSWE date may request early mailing of RSWEs: 31 August 2019.
          (f) Last day to request exam board OPFAC change: 1 September 2019.
          (g) Last day to request waivers of advancement requirements or completion deadlines: 1 September 2019.
          (h) Last day to request substitute SWEs: 5 November 2019.
6. SPO Responsibilities.
   a. Last day to complete PDE corrections in DA: 1 September 2019.
7. PPC Responsibilities.
   a. CG PPC(ADV)
     (1) Post PDEs in DA: July 2019
     (2) Early mailing of SWEs to deployed units: August 2019.
     (3) Mail RSWEs to exam boards: September 2019.
     (4) Compute final multiple: December 2019.
     (5) Post profile letters in DA: December 2019.
8. CG PSC Responsibilities.
   a. CG PSC-RPM publish RSWE advancement eligibility list: December 2019.
9. Miscellaneous.
   a. All candidates may use non-programmable calculators. Consult page 10 of the “SWE Officer Handbook”, which you can find at
https://cg/, for information regarding items that may be used by BM/OS candidates.
   b. EERs in current pay grade will be used to compute the marks multiple within the date ranges listed in 3.A.7.b of REF B.
   c. The Point Start Date (PSD) shown on the PDE will be computed IAW Chapter 3.A.17.c of Ref B and used to determine award points. Candidates who advanced on/after 1 January 2010 will have a PSD equal to the day following the SED for that advancement. Candidates who have not advanced since 1 January 2010 will show a PSD equal to their Pay Base Date (PEBD). Candidates with broken service and with an adjusted PEBD may contact PPC by e-mail at to request a PSD adjustment to capture prior service awards.
10. PPC(ADV) is the single POC for all RSWE inquiries. They can be reached by e-mail at  Waiver requests must be sent by email prior to scheduled deadlines to: (include CO or XO on cc line). For additional RSWE information go to the PPC (ADV) home page at
11.  POC for this message is CWO2 D. Chenlo, CG-PSC-RPM-1, email: or phone: 202-795-6506.
12.  CDR T. E. Fryar, CG PSC-RPM, sends.
13.  Internet release authorized.