Travel Authorizations That Crossover Fiscal Years U.S. Coast Guard USCG Pay and Personnel Center Travel and TPAX News Update

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Just a reminder for TPAX Approving Officials, for settlements when travel crosses over fiscal years (e.g. travel begins in FY18 and ends in FY19), the settlement request shall cite both an FY18 and FY19 Line of Accounting. The travel order number should remain the same.

Travelers may need your assistance and will have to add both FY18 and FY19 accounting string in T-Pax under the “Financial” tab (create a second line for FY19) and T-Pax will do the rest.

Here is the guide for it:

The following guidance is germane from ALCGFINANCE Message 025-18, paragraph 8.

8. Doc type 11 or 13 (travel): For deferred travel or travel that starts in FY18 and crosses over to FY19, separate travel claims are recommended for each fiscal year citing the appropriate accounting line to be paid against to prevent split disbursement issues. Travelers should submit a travel claim through 30 September and start a subsequent travel claim from 01 October through the end of the travel or when a partial liquidation is needed. Travelers and approving officials are responsible for verifying that charges are posted to the proper FY accounting line based on the following guidance:
a. Airfare - post to FY in which travel began
b. Rental Car - post to FY in which travel began
c. Gas – post to FY in which travel began
d. Parking - post to FY in which charges were incurred
e. Hotel - post to FY in which charges were incurred
f. Per diem - post to FY in which charges were incurred
g. Other - post to FY in which charges were incurred These procedures apply to all TDY claims submitted via TPAX, fax, or the US Postal Service.

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This is an update from the U. S. Coast Guard Pay & Personnel Center  in Topeka, KS. We use this distribution list to keep our customers informed about USCG Travel policy and the TPAX travel claim system. If you are no longer interested in receiving updates from PPC, please follow the link (at the end of this message) in the SUBSCRIBER SERVICES section to unsubscribe. Address any comments, concerns, or questions to Also, please contact me by email if you have an announcement you would like to share with our customers