ALCOAST 321/18 - SEP 2018 INCREASED THRESHOLDS FOR PROCUREMENTS SUPPORTING THE HURRICANE FLORENCE RESPONSE AND RECOVERY

R 140728 SEP 18
FM COMDT COGARD WASHINGTON DC//CG-91//
TO ALCOAST
UNCLAS//N07500//
ALCOAST 321/18
COMDTNOTE 7500
SUBJ:  INCREASED THRESHOLDS FOR PROCUREMENTS SUPPORTING THE HURRICANE FLORENCE
RESPONSE AND RECOVERY
A. CPO-CFO Memo Increase in Micro-Purchase Threshold and the Use of DHS Purchase and Fleet Card
Transactions Supporting Hurricane Florence Response and Recovery, dated 11 September 2018
B. Head of Contracting Activity (HCA) Governance Memorandum 91.12-0 (HCA-GM 91.12-0) Increased
Thresholds for Procurements Supporting the Hurricane Florence Response, dated 11 September 2018
1. Background – An emergency was declared by the President on 10 September 2018 for the
states of North Carolina and South Carolina as a result of approaching Hurricane Florence.
To facilitate response to this emergency, and in accordance with Federal Acquisition
Regulation Subpart (FAR) 13.201(g), the Chief Procurement Officer (CPO) in a memorandum dated
11 September 2018 approved an increase to the micro-purchase threshold (MPT) for procurements
directly supporting the Hurricane Florence response and recovery. The CPO and Acting Chief
Financial Officer (CFO) jointly issued REF (A), which authorized HCAs to increase the single
purchase limit up to the emergency MPT, for cardholders who are supporting Hurricane Florence
response and recovery.
2. In REF (B), the HCA authorized the use of special emergency procurement authorities
(as implemented by DHS FAR Deviation 17-02) to increase certain thresholds effective
11 September 2018 for Department of Homeland Security (DHS)/Coast Guard procurements in
support of the Hurricane Florence emergency response and recovery. In conjunction with the
increases outlined by the CPO, the HCA has increased the MPT to $20,000 in the case of any
contract to be awarded and performed, or purchase to be made, inside the United States; and
(b) to $30,000 in the case of any contract to be awarded and performed, or purchase to be
made, outside of the United States. “United States” is defined as the 50 states and the
District of Columbia.
3. For procurements made in support of Hurricane Florence, the DHS purchase card is the
preferred method to purchase and pay for goods and services below the increased MPT.
4. This authority applies only to procurements supporting Hurricane Florence response and
recovery in the declaration area. All purchases using the increased single purchase limit must
have a clear and direct relationship to Hurricane Florence response or recovery. Cardholders
who make purchases using the increased single purchase limit must maintain documentation to
support that the purchase has a clear and direct relationship to Hurricane Florence response
and recovery, in addition to any other documentation requirements described in the DHS Purchase
Card Manual.
5. The increased MPT will remain in effect until 15 December 2018, unless otherwise rescinded
or modified.
6. Please direct questions regarding this ALCOAST to Ms. Helen Dawson, COMDT (CG-9131),
(202) 475-3271, Helen.F.Dawson@uscg.mil.
7. Released by Mr. Michael W. Derrios, Head of Contracting Activity.
8. Internet release is authorized.