ALCOAST 281/18 - AUG 2018 USE OF NAVAL SEA SYSTEMS COMMAND (NAVSEA) FOR ACQUISITION AND IN-SERVICE SUPPORT

R 131205 AUG 18
FM COMDT COGARD WASHINGTON DC//CG-4//
TO ALCOAST
UNCLAS//N04220//
ALCOAST 281/18
CONDTNOTE 4220
SUBJ: USE OF NAVAL SEA SYSTEMS COMMAND (NAVSEA) FOR ACQUISITION AND IN-SERVICE SUPPORT
A. MOA between COMDTs (CG-4), (CG-9), AND NAVSEA for a lead systems engineer DTD 04 APR 2011
B. USCG-NAVSEA 2011 Interagency Agreement PART A as amended DTD 08 MAY 2014
C. Coast Guard Interim Financial Policy and procedures, Revised Interagency
Reimbursable Work (financial transactions) Agreements (IRWA) DTD 15 JUL 2015
1. This message directs the use of standard business practices when requesting services
from Naval Sea Systems Command (NAVSEA). All headquarters units, service centers, logistics`
centers, and cutters shall comply with the processes stated below.
2. REF (B) is an update to the 2008 Memorandum of Agreement (MOA) that established the position
of a Coast Guard lead systems engineer (LSE) within NAVSEA. The LSE acts as a single point of
contact for Coast Guard-requested engineering services and ensures that all services provided
to the Coast Guard follow the same processes and level of rigor that any Navy work would. The
scope of the work includes hull, mechanical, and electrical (HM AND E) systems, combat system
design services, cost engineering and industrial analysis, command, control, communications,
computers, cybersecurity, information technology (C5IT), and aviation issues that have shipboard
integration implications as related to new vessel acquisitions, and in-service vessel design
issues. The Coast Guard also established the position of a NAVSEA liaison within COMDT (CG-45)
to coordinate all acquisition and in-service requests for engineering services with the LSE,
review requirements, ensure applicable technical warrant holder notification, coordinate funding
and site visits, track status, assess future demand, and coordinate deliverables between the
Coast Guard and NAVSEA. The COMDT (CG-45) NAVSEA liaison position is not designed to serve as the
individual project manager, rather to facilitate the initial project review, assist with statement
of work (SOW) preparation, financial document processing, and aligning the project with
applicable NAVSEA resources for completion.
3. REF (C) establishes a process by which any Coast Guard command with contracting authority may
receive technical and other support services from NAVSEA, including leveraging NAVSEA contracts,
personnel, and technical capabilities.
4. The NAVSEA LSE construct and interagency agreement have allowed for work to be completed at
NAVSEA with positive impacts to new acquisitions and in-service support. NAVSEA can provide both
increased capability and increased capacity to augment Coast Guard organic resources. In order to
effectively access these valuable services, all commands are reminded of the following
requirements when engaging NAVSEA:
   A. Any command requesting NAVSEA services shall coordinate the work through the COMDT (CG-45)
NAVSEA liaison first. This includes any requests from cutters for work to be completed at the
various Navy maintenance activities (regional maintenance centers, naval shipyards, and surfaces
warfare centers). The NAVSEA liaison will verify whether NAVSEA has the desired capability and
capacity, assist in the development of the SOW, and coordinate any funding with NAVSEA. The
process for acquiring these services is illustrated in the NAVSEA IRWA process workflow located
at: https://cg.portal.uscg.mil/communities/cg-and-navsea/SitePages/Home.aspx, under the
announcements link.
   B. Each new project or request for service requires the completion of an Interagency Agreement
(IA) part (b), which outlines the requirements and statement of work. The IA part (b), associated
questionnaires, and SOW will accompany the draft funding document. IAW REF (C), Military
Interdepartmental Purchase Requests (MIPRs) are no longer authorized to define the terms of the
agreement and are simply a funds obligation document. Commands requesting NAVSEA services are
responsible for completing initial drafts of these documents and providing any supporting
documentation or references. Examples of these documents can be provided by the NAVSEA liaison
as needed.
   C. Coordination through the NAVSEA liaison and LSE is not required for the administration of
non-engineering services provided by NAVSEA through an existing MOA. This includes direct,
imbedded full time personnel for program support (e.g., reimbursable billets at a project resident
office). Beyond this exception, if engineering services are sought from any NAVSEA component by
direct, imbedded personnel, the request shall be coordinated through the NAVSEA liaison.
Additionally, any command desiring to establish a new MOA for direct, imbedded full-time NAVSEA
personnel shall coordinate those efforts through the NAVSEA liaison.
5. Technical authority. The NAVSEA LSE is responsible for ensuring all products for the Coast
Guard follow NAVSEA internal technical processes including review by the NAVSEA technical
authorities as appropriate. The NAVSEA technical authorities provide final review of reports,
studies, and design proposals to ensure they meet the same level of quality as they would for a
Navy asset. The involvement of NAVSEA technical authorities does not replace the need to involve
Coast Guard engineering technical authority. As appropriate, the NAVSEA liaison will ensure the
Coast Guard technical authorities are engaged in NAVSEA projects.
6. Copies of the NAVSEA MOA, IA part (a), examples of previous SOWs, and IA part (b) forms can be
found at: https://cg.portal.uscg.mil/communities/cg-and-navsea/SitePages/Home.aspx, under the
shared documents section.
7. POC information: questions should be forwarded to COMDT (CG-45), NAVSEA liaison:
LCDR Miles Randall at (202) 475-5731 or MILES.R.RANDALL@USCG.MIL.
8. RDML M.W. Bouboulis, Assistant Commandant for Engineering and Logistics, sends.
9. Internet release authorized.