ALCOAST 272/18 - AUG 2018 THE 2018 WOMEN OF COLOR SCIENCE TECHNOLOGY ENGINEERING AND MATHEMATICS (STEM) CONFERENCE

R 021128 AUG 18
FM COMDT COGARD WASHINGTON DC//CG-12//
TO ALCOAST
UNCLAS //N05050//
ALCOAST 272/18
COMDTNOTE 5050
SUBJ: THE 2018 WOMEN OF COLOR SCIENCE TECHNOLOGY ENGINEERING AND MATHEMATICS (STEM) CONFERENCE
A. Fiscal Year (FY) 2017 Travel and Community Outreach Guidance 2 Nov 16
B. Military Assignments and Authorized Absences, COMDTINST M1000.8 (series)
1. The 2018 Women of Color (WOC) STEM conference will be held 11-13 October 2018
at the Detroit Marriott at the Renaissance Center in Detroit, MI.
2. The purpose of this annual conference is to foster education, career development and
training, as well as provide networking and mentoring opportunities to attendees.
3. IAW REF (A), the Office of Diversity and Inclusion COMDT (CG-127) is the Coast Guard
coordinator for the event and has responsibility to account for all attendance and
overall cost. COMDT (CG-127) will seek authorization from COMDT (CG-8) for CFO approval.
Attendance will be limited based on DHS approval and cost limit for this conference.
If DHS limits attendance, approval priority will be based on the following criteria:
   a. First time Civilians,
   b. First time Military,
   c. All others.
4. To request attendance, USCG employees shall submit their attendance criteria and an
approved TDY Travel request worksheet via email to Damien.J.Terry@uscg.mil no later than
31 August 2018.
5. Commanding Officers are encouraged to support professional development of civilian and
military personnel. However, attendance and registration fees will be at unit expense.
If funding is not available:
   a. For military members permissive orders are authorized IAW CH 2.a.10. of REF (B).
Attendance via permissive orders is unlimited for military members, but members must
notify COMDT (CG-127) via email to: Damien.J.Terry@uscg.mil for accountability.
   b. For civilian employees, attendance including travel time is considered work time.
For civilian employees self-funding attendance and travel, supervisory approval to attend
during work time (including a reasonable amount of travel time) must be indicated by email,
and reflected in the remarks section of the employee's timecard. The remarks must state the
employee is approved work and travel time to attend the Women of Color STEM Conference during
his/her scheduled tour of duty from 11 October 2018 to 12 October 2018. The employee's
attendance at events outside of the employee's scheduled tour of duty is not required and
is at the employee's discretion; therefore overtime and compensatory time for work cannot
be approved.
6. All attendees will be responsible for making their own arrangements for registration,
travel, and lodging once approval has been given by COMDT (CG-127). Full conference details
may be found on the website: https://intouch.ccgmag.com/general/custom.asp?page=woc_Conference2.
7. Travelers must submit a copy of their travel settlement to COMDT (CG-127)
via email to Damien.J.Terry@uscg.mil no later than 26 October 2018.
8. Commands are encouraged to contact the COMDT (CG-127) point of contact, Mr. Damien Terry,
(202) 475-5254, Damien.J.Terry@uscg.mil for any questions or concerns.
9. Ms. Michelle Godfrey, Director of Civilian Human Resources, Diversity and
Leadership, sends.
10. Internet release authorized.