ALCOAST 246/18 - JUL 2018 FY19 LONG-TERM ACTIVE DUTY FOR OPERATIONAL SUPPORT OF THE ACTIVE COMPONENT (ADOS-AC) CEILING

R 060927 JUL 18
FM COMDT COGARD WASHINGTON DC//CG-1/CG-8//
TO ALCOAST
UNCLAS //N01080//
ALCOAST 246/18
COMDTNOTE 1080
SUBJ: FY19 LONG-TERM ACTIVE DUTY FOR OPERATIONAL SUPPORT OF THE ACTIVE COMPONENT (ADOS-AC) CEILING
A. Active Duty for Operational Support (ADOS), COMDTINST 1330.1 (series)
B. Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (series)
1. This ALCOAST announces the FY19 long-term Active Duty for Operational Support (ADOS) caps
as well as designated Cap Managers.
2. In accordance with REF (A), ADOS is defined as full-time duty of a temporary nature
under 10 USC 12301(d) for purposes other than training. Long-term ADOS is defined as any period
of ADOS that exceeds 180 consecutive days in duration. Short-term ADOS is defined as any period
of ADOS that is 180 consecutive days or less in duration. REF (A) further defines the
purpose of ADOS as providing the necessary skilled manpower to temporarily support existing or
emerging requirements of the Coast Guard Active Component (AC).
3. For internal control purposes, a ceiling is maintained on long-term ADOS-AC to manage the
funding and full-time equivalent (FTE) associated with Reserve personnel voluntarily ordered to
active duty. One FTE is equivalent to one reservist on active duty for one year. In FY19, the
total ceiling for long-term ADOS-AC will be capped at 85 FTE. Sponsoring units are required to
reimburse the HQ centrally managed account for the associated salary and benefits for each
reservist in accordance with paragraph 10 below. Additionally, travel and Permanent Change of
Station (PCS) entitlements associated with the ADOS-AC period are the responsibility of the
sponsoring unit.
4. The ability to resource long-term ADOS may vary from year to year based on the criteria of
paragraph 3 of this ALCOAST. Units with long-term personnel resource needs should consider
other resources from within their base, or developing an on-budget resource proposal to meet
their requirement.
5. Exemptions: The following types of ADOS-AC are exempt from the FY19 ceiling and allocations
described in this message.
    a. Short-term ADOS-AC: Short-term orders shall not exceed 180 days total whether as a single
set of orders or consecutive sets of orders. Consecutive short-term orders must have a break of
31 days or more between each set of orders, unless a waiver has been authorized, in accordance
with REF (A).
    b. Overseas Contingency Operations (OCO): Reservists recalled to long-term ADOS-AC for these
operations are supported by specific OCO funding. Contact your appropriate Area Title 10 manager
or CG-ODO with questions pertaining to OCO allocations.
    c. Extended Active Duty (EAD): Reservists recalled to active duty to fill an active duty
position on the Personnel Allowance List (PAL) enter into an EAD contract with the Coast Guard.
This process is managed by COMDT (CG-126) and CG Personnel Service Center (CG PSC-OPM and CG PSC-EPM).
    d. Reimbursable positions: Programs that recall reservists for long-term ADOS to fill a
reimbursable position must follow established reimbursable billet procedures.
Procedures are located at:
https://cg.portal.uscg.mil/units/cg83/CG831/ram/Policies%20and%20Procedures
POC: Ms. Rochita Jackson, COMDT (CG-833).
    e. Other Coast Guard appropriations: Any ADOS-AC funded from an appropriation other than the
Operating Expenses (OE) appropriation must be approved by COMDT (CG-831) prior to issuance of orders.
6. Commands are advised that funding reservists who complete over 18 years total active duty service
and reach retirement sanctuary under 10 USC 12686 become the financial responsibility of the unit
that recalled them on orders when they passed through the sanctuary gate until the reservist
reaches regular retirement (i.e., 20 years active duty). Once a reservist reaches sanctuary, they
obtain regular retirement (i.e., 20 years active duty). Reservists that will not go into sanctuary
during ADOS should always be pursued first, before seeking waivers for a reservist to reach
retirement sanctuary. Prior to filling an ADOS-AC position with a reservist over 16 years total
active duty, units will follow the process for requesting a waiver as outlined in REF (A).
7. FY19 ADOS-AC ceiling: Resource Management Offices (RMOs) Atlantic Area, Pacific Area, CG-DCMS,
CG-DCO, and COMDT (CG-8) are directed to stay within their allocated ADOS-AC positions
listed in paragraph 9 of this ALCOAST. Atlantic Area, Pacific Area, CG-DCMS, CG-DCO, and
COMDT (CG-8) are authorized to further distribute all or a portion of their allocation to
subordinate units.
8. Cap Managers shall provide required data to COMDT (CG-832) for
long-term ADOS position creation. Cap Managers shall also provide ADOS position requirements to
CG PSC-RPM for solicitation. Once a candidate has been identified and approved for assignment,
CG PSC-RPM will process the PCS assignment of the reservist to the long-term, temporary ADOS
position and provide relevant information to the member’s command/Servicing Personnel Office for
completion of ADOS orders IAW long-term, non-contingency ADOS assignment processes.
9. Cap Managers:
    a. Atlantic Area: 15 long-term ADOS positions. POC: Ms. Lori Archer
    b. Pacific Area: 19 long-term ADOS positions. POC: Ms. Roberta Santiago/Mr. Pete Steel
    c. DCO: 14 long-term ADOS positions. POC: Mr. Ron Kochan
    d. DCMS: 20 long-term ADOS positions. POC: LCDR Omar Barajas
    e. COMDT (CG-8): 17 long-term ADOS positions. POC: Mr. John Wcislo/LCDR Kenny Kalen
10. Funding: Sponsoring units must provide the AFC 30/34 accounting line that will fund the
standard personnel cost (SPC) to the POCs listed above. After orders have been executed, COMDT
(CG-832) will transfer funds from the identified accounts. To determine those costs, a unique ADOS
SPC worksheet has been developed on the COMDT (CG-833) Portal, located at:
https://cg.portal.uscg.mil/units/cg833/SitePages/Costing%20tools.aspx. Total personnel costs include
pay, medical, and the undistributed portions of support. POC: Mr. Monty Holcombe, COMDT (CG-832).
11. PCS cost: PCS entitlement for non-contingency, long-term ADOS is required per 7355-F1b of the
Joint Travel Regulations. All questions concerning PCS TONOS and reimbursement should be directed
to LT Nkosi Thomas, or CDR Matthew Manofsky, COMDT (DCMS-831).
12. Guidance regarding how to create ADOS-AC orders can be found in the Reserve orders job aid,
which is located on the CG PPC website: https://www.dcms.uscg.mil/Portals/10/CG-1/PPC/guides/gp/
selfservice/command/Self%20Service%20for%20Command%20-%20Reserve%20Active%20Duty%20Orders.pdf
13. RDML W. G. Kelly, Assistant Commandant for Human Resources, and Mr. C. A. Bennett, Acting
Assistant Commandant for Resources and Chief Financial Officer, send.
14. Internet release authorized.