R 07 JUN 18
ALCGOFF 037/18
SUBJ: 2017 OFFICER EVALUATION SYSTEM (OES) REVIEW
A. Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3A,
Chapter 5
B. Coast Guard Officer Evaluation System Procedures Manual, PSCINST
M1611.1D
1. CG Personnel Service Center has completed the annual review of
calendar year 2017 OES, with input from Active Duty Promotion List and
Inactive Duty Promotion List Promotion Year 2017 selection boards,
panels, assignment officers, rating chain members and review of over
8,900 officer evaluation reports (OER).
2. OER quality and timeliness are integral supporting elements of the
Commandant’s guiding principle Duty to People.
3. OER administrative information was improved across most areas with
the updated OER forms. The major administrative issues related to
format changes and adjusting to the updated forms. Rating chains and
members were extremely responsive and error corrections were reduced
significantly as the year progressed. A few reminders, continue to
avoid acronyms and construct supporting, combined comments that reflect
multiple dimensions in an easy to read format to readily convey action
and impact. Additionally, reference the member’s CGBI employee summary
sheet (ESS) for filling the block 1 information to help reduce errors.
4. OER timeliness also continues to be an area for improvement. Per
Ref A, OERs are due no later than 45 days after the end of the
reporting period. Almost 40% of all OERs were late in 2017. Timely OER
submissions are critical to the officer promotion and assignment
processes. OER Submission emails should include the officer’s name in
the SUBJ: line and be appropriately labeled if the member is a board or
panel candidate to help ensure OER’s are processed properly.
5. Best practices
a. An OER should provide no surprises to the reported-on officer
(ROO). With the updated changes to policy and procedures, ROO’s and
rating chains are reminded of the mid-term counseling requirements
looking forward. Much of the onus in the OES is on the ROO - the ROO
must exercise initiative and be their own best advocate.
b. Use a new 2018 OER form from the forms library,
www.uscg.mil/oer, as certain features inherent to the form background
are critical for proper processing. Overtyping previous OER forms may
cause return for correction or delay in validation due to technical
errors.
c. Print and route your ESS with OER support input, per Ref B.
Check the following data fields for accuracy: date of rank, date
reported, and PAL position.
d. Reporting Officers should craft block 5 with extreme care,
avoiding direct verbatim input from the ROO. Greater leadership roles
and responsibilities are required comments; additional comments could
address future potential.
e. Know and fulfill your role in the rating chain. If you are
unsure of your responsibilities consult Ref A and Ref B. Job aids
assist each party of the rating chain in completing their applicable
section.
6. Resources
a. OPM-3 has a portal site with a wealth of information, including
an OER video and powerpoint for individual officers and units to
review. Additionally, OPM-3 is available to conduct unit training
remotely. Please send requests to CWO James Dignan at
james.m.dignan@uscg.mil.
b. Commanding officers are reminded that civilians in the rating
chain are required to have OES training and certification as per Ref A.
c. If you have a question after consulting the references above
and the PSC-opm-3 portal page, please contact: Active Duty email arl-
pf-cgpsc-opmoer@uscg.mil; Reserve email arl-pf-cgpsc-rpmoer@uscg.mil.
7. CAPT C.J. Glander, Chief, PSC-OPM, sends.
8. Internet release authorized.