ACN 060/18 - JUN 2018 TIMEFRAME FOR UPDATES TO PROPERTY RECORDS – INTERIM PERSONAL PROPERTY MANAGEMENT POLICY AND PROCEDURES

ALCOAST COMMANDANT NOTICE                  CANCEL DATE   07 JUN 2019                                              

R 081445 JUN 18
FM COMDT COGARD WASHINGTON DC//CG-8//
TO ALCOAST
UNCLAS //N04500//
ACN 060/18
SUBJ:  TIMEFRAME FOR UPDATES TO PROPERTY RECORDS – INTERIM PERSONAL PROPERTY
MANAGEMENT POLICY AND PROCEDURES
A. U.S. Coast Guard Personal Property Management Manual, COMDTINST M4500.5 (series)
B. DHS OIG-18-05 Audit Report - DHS’ Controls Over Firearms and Other Sensitive Assets
C. Coast Guard Interim Policy and Procedures, Refresher Training on Timeframes for
Updates to Property Records
1. Purpose:  This message updates REF (A) and provides updated Coast Guard personal
property management policy and procedures and training that instruct users on proper
timeframes for updating personal property records. The training will be posted by
6/18/2018, and shall be accomplished no later than 08/15/2018.
2. Background:  REF (B) details the audit conducted by the Department of Homeland
Security, Office of Inspector General. The audit concluded with the recommendation
for DHS to strengthen their personal property policy and procedures by requiring
updated training on the proper timeframe for updating property records.
3. Updated Policy:  REF (A) provides guidance for personal property management,
including acquisition, utilization, and disposal. REF (C) specifies the requirement
for updated training for properly updating personal property records. REF (C) can
be accessed electronically in the interim policy folder located on the COMDT (CG-84)
CGPortal site at: http://cglink.uscg.mil/694273c7. 
4. Action:
   a. Refresher Training for Timely Updates to Property Records is mandatory for:
      (1) All Property Administrators (PAs).
      (2) Accountable Property Officers, Alternate Accountable Property Officers, and
Property Custodians not supported by a Regional Property Support Officer (RPSO).
(It should be noted that all other property personnel (non-PAs) within RPSO units
have already met the refresher training requirement via the role-based property
training modules that were recently issued.)
   b. The refresher training module for "Timely Updates to Property Records" will be
posted on the Coast Guard Common Core under the general tab at:
http://cglink.uscg.mil/789a9bb3 on 6/18/2018. The training must be completed by
COB 8/15/2018.
   c. Training certificates:  
      (1) Instructions for uploading completed training certificates will be included
with the training.
      (2) COMDT (CG-844) will track and maintain all certificates.
5. This guidance will be incorporated into future revisions of REF (A), which will
be released within the next year.
6. For questions regarding this message, please contact COMDT (CG-844), Kyle Mathers,
(757) 366-6561, Kyle.D.Mathers@uscg.mil. Additional questions can be posted on the
Coast Guard Common Core - Virtual Communications Center (VCC) at this link:
http://cglink.uscg.mil/2d34c508.
7. Released by Mr. Craig A. Bennett, Acting Assistant Commandant for Resources and
Chief Financial Officer.
8. Internet release authorized.