ALCGPSC 022/18 - GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM: APPROPRIATION LAPSE GUIDANCE

09 FEB 18

ALCGPSC 022/18
SUBJ: GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM: 
APPROPRIATION LAPSE GUIDANCE
A. COMDT COGARD WASHINGTON DC 082043Z FEB 18, ALCOAST 048/18
B.  Government Travel Charge Card (GTCC) Program Policies and Procedures,
COMDTINST M4600.18 (SERIES)
1. For travel requirements meeting the criteria of reference (a), effective immediately the
restrictions on GTCC cardholders from using the Centrally Billed Account (CBA) for
common carrier transportation expenses (i.e. airfare, train tickets, etc) contained in
reference (b) are temporarily suspended.  During this lapse of our appropriation GTCC
cardholders may use the CBA for these expenses to reduce the impact on their GTCC
credit limits and monthly statements.  To use the CBA, travelers and Approving Officials
(AOs) need to include the following statement in the remarks section of the travel orders: 
‘Use of the Centrally Billed Account (CBA) is authorized.’  Once a new continuing
resolution or budget is approved the requirements of reference (b) will resume.
2. Travelers are encouraged to review the GTCC and ADTRAV Government Shutdown
Frequently Asked Questions (FAQ) sheet posted on our website -
http://www.dcms.uscg.mil/GOVTrvl/FAQs/ .
3. Pending approval of an appropriation, travel claims will not be processed.  Account
Delinquency should be handled on a case by case basis by commands.  Travelers who
have submitted a timely travel voucher within 3 days of returning from travel but due to
the lapse in appropriations and furlough of personnel have not received reimbursement
should not be subject to adverse action by the chain of command for account
delinquency. In addition, cardholders should be advised that while the February statement
due date is 9 Mar 18, no action will be taken on the account by the bank (JP Morgan
Chase) until 12 Apr 18 at which time the account would be suspended.  If the lapse of
appropriation still exists on 26 Mar 18, additional policy guidance and direction for
management of delinquent accounts will be provided. 
4. Travelers who require credit limit adjustments as a result of not being reimbursed
during the shutdown should contact their local Travel Manager per the directions below. 
The local Travel Manager may increase the credit limit on the account up to $9,999.  For
limit increases above this level, the cardholder should submit an e-mail request to Arl-PF-
CGPSC-JPMC-GTCC@uscg.mil via their supervisor providing a brief justification, the
requested credit limit, along with a copy of the approved travel orders. 
5.  All other questions should be directed as follows:
    a. Cardholders shall direct GTCC questions to their unit GTCC Travel Manager.
Members can determine who their supporting Travel Managers are under the contacts
page located at http://www.dcms.uscg.mil/GOVTrvl/  .
    b. GTCC Travel Managers: direct questions to Ms. Carlene Curry at 703-258-5996 or
Evelyn.C.Curry@uscg.mil or Mr. Matt Ruckert at 703-201-3080 or
Matthew.T.Ruckert@uscg.mil.
6. Released: CAPT M.W. Sibley, Acting Commander, Personnel Service Center. The
Service Center for Our Most Important Resource – Our People.
7. Internet release is authorized.