ALCGPSC 020/18 - PY18 ADPL CWO APPOINTMENT BOARD UPDATED GUIDANCE ON PREPARING THE OER AND RESUME FOR PRIMARY AND ALTERNATE CANDIDATES

R 07 FEB 18

ALCGPSC 020/18        
SUBJ: PY18 ADPL CWO APPOINTMENT BOARD UPDATED GUIDANCE ON PREPARING
THE OER AND RESUME FOR PRIMARY AND ALTERNATE CANDIDATES
A. ALCGPSC 127/17 
B. Active Duty CWO Appointment Guide
C. Appointing Warrant Officers, COMDTINST M1420.1(series)
D. CG Correspondence Manual, COMDTINST M5216.4C, Chapter 2
E. Officer Accessions, Evaluations, and Promotions, COMDTINST
M1000.3(series)
1. Per Ref A, the PY18 ADPL CWO Appointment Board will convene 2 APR
2018. On or about 7 FEB 2018, CG PSC will publish the pre-board
eligibility list consisting of those applicants whose 7 FEB 2018 pre-
board scores qualify them as primary or alternate candidates for the
CWO Appointment Board. The OER and resume are due at PSC-OPM-1 NLT 2
MAR 2018. OERs and resumes will NOT be accepted after the published
deadline.
2. The current Commanding Officer is responsible for preparing the
OER for each primary and alternate candidate appearing on the pre-
board eligibility list.
3. Paragraphs 12-14 of Ref B and Chapter 5 of Ref C address OER and
resume preparation. Ref B supersedes Ch 5 of Ref E and is available
at the PSC Portal Page: http://cglink.uscg.mil/OPM-1/CWOAppointment.
Applicants shall use OER form CG-5310a, which is available on the CG
Intranet: http://cglink.uscg.mil/Forms or Internet:
http://www.dcms.uscg.mil/Our-Organization/Assistant-Commandant-for-
Human-Resources-CG-1/Personnel-Service-Center-PSC/Officer-Personnel-
Management-PSC-OPM/.
4. OER SUBMISSION:
The following guidance is provided with respect to the OER. If you
recently transferred, received orders to an out-of-rate assignment,
or are in an advanced education program, you are encouraged to have
your current Commanding Officer or applicable Program Manager contact
your prior command for supporting input. Notably, all OER input must
document performance within the period of report set forth in
paragraph 4.a below.
   a. OER Section 1.c (Period of Report): shall not exceed one year
and must have a period of report that ends on 28 FEB 2018 (e.g.,
01Mar2017-28Feb2018).
   b. OER Section 2.a (Primary Duty): List current pay grade (i.e.,
E6, E7, E8, E9).
   c. OER Section 2.b (PAL Title): List PAL position title.
   d. Section 4 (Supervisor Authentication) and Section 6 (Reporting
Officer Authentication): shall be signed by the Commanding Officer.
See paragraph 13 of Ref B for guidance on who may prepare and sign
the OER as the Commanding Officer.
   e. Section 5.d (Reporting Officer Comments): should specifically
address the candidate's potential to perform satisfactorily as a CWO
in the specialty for which applying. The scope of responsibilities in
each specialty can be found in Chapter 12 of Ref C.
   f. OER Section 7 (Reported-on Officer Signature): Candidates must
sign (electronic signature preferred) the OER.
   g. Do not assign numerical marks for performance dimensions. Forms
with assigned marks will be returned for resubmission.
   h. No attachments to the OER are allowed. Authorized documents
such as awards should be submitted directly to PSC-BOPS-MR (Military
Records Branch) for inclusion in the member's EI-PDR. Subject line of
all submissions to PSC-BOPS-MR should read "URGENT BOARD MATERIAL".
5. DUTY UNDER INSTRUCTION (DUINS) OER SUBMISSION:
Candidates who are currently in an advanced education program are
permitted to submit a DUINS OER. Candidates and commands shall follow
the guidance listed in paragraph 3 with the following exceptions: 
   a. Section 2 (Description of Duties): Identify the school and its
location (e.g., Primary Duty: DUINS - George Washington University,
Washington, D.C.), program or degree sought or earned, and expected
date of completion.
   b. Section 3 (Comments): As applicable, list course titles,
grades, and grade point averages (both term and cumulative) for each
semester covered by the OER period of report.
   c. Section 10 (Potential): Completion is optional. If used, the
remarks should address the member's potential to serve as a chief
warrant officer.
   d. Do not attach transcripts or diplomas. 
6. RESUME SUBMISSION:
Using Ref B and Ref D for guidance, all primary and alternate
candidates appearing on the pre-board eligibility list shall submit a
resume in CG memo format via the chain of command. The "To" line
shall read, "To: President, CWO Appointment Board."  No enclosures to
the resume (other than the OER) are permitted. The resume is limited
to a maximum of two pages, single-sided, single-spaced, 12 point text
in Times New Roman font. The resume shall be in the format specified
in Paragraph 13 of Ref B.
7. The following items must be completed prior to submitting final
packages:
   a. OER has been signed either electronically (preferred) or by
hand by the commanding officer.
   b. Resume has candidate's signature and a commanding officer's
signature endorsement on the "Thru" line (no second page endorsements
are permitted).
   c. Ensure candidate receives a final copy of OER for his or her
records.
8. FINAL PACKAGE SUBMISSION DEADLINE:
Final packages must be received by PSC OPM-1 NLT 2 MAR 2018. Late
packages will not be accepted unless operational or extenuating
circumstances prevent timely submission. In these rare circumstances,
commands shall notify CWO Jennifer Bell at Jennifer.K.Bell@uscg.mil
immediately to work out an alternate submission schedule. Do not
notify PSC-OPM-1 after the deadline has passed, as final packages
received late will not be accepted under any circumstances.
9. FINAL PACKAGE SUBMISSION GUIDANCE:
Final packages shall be scanned and emailed to PSC-OPM-1 via ARL-PF-
CGPSC-OPM-1-BOARDS global e-mail address with subject line "Active
Duty CWO Appointment Board". Candidates or their representatives can
confirm final package receipt via the spreadsheet (updated weekly) on
the CG portal at http://cglink.uscg.mil/OPM-1/CWOAppointment.
10. POCs for commanding officers and command representatives are CWO
Jennifer Bell and LCDR Brian Whisler, contact by e-mail at
Jennifer.K.Bell@uscg.mil and Brian.R.Whisler@uscg.mil. 
11. Released by: CAPT M. W. Sibley, Acting Commander, Personnel Service
Center, sends. The Service Center for Our Most Important Resource –
Our People.
12. Internet release is authorized.