ALCGENL 155/17 - 2018 HIGH YEAR TENURE (HYT) PROFESSIONAL GROWTH POINT (PGP) WAIVER PROCESS FOR THE ACTIVE DUTY ENLISTED WORKFORCE

R 05 OCT 17

ALCGENL 155/17 
SUBJ: 2018 HIGH YEAR TENURE (HYT) PROFESSIONAL GROWTH POINT (PGP) WAIVER
PROCESS FOR THE ACTIVE DUTY ENLISTED WORKFORCE
A. Military Separations, COMDTINST M1000.4 (SERIES)
1. This ALCGENL provides amplifying guidance on the 2018 HYT PGP waiver process.
High year tenure (HYT) continues to be a workforce management tool that establishes limits on the active military service time an active duty enlisted member can complete based on their pay grade. HYT is designed to increase personnel flow, compel members to advance in their rating, and allow more consistent training and advancement opportunities for the enlisted workforce. Last year, CG PSC-EPM approved 71% of 141 HYT waivers received. In 2018, the strength of the active duty workforce will continue to improve, however many ratings remain critical and service needs exist, so waiver submissions are still strongly encouraged.
2. Active duty enlisted members who reach or exceed their PGP on or before 31 December 2017
(HYT Candidates) must separate or retire on or before 1 September 2018 unless granted a waiver.
PGPs for each rank may be found in article 3.C of REF A.  Active duty enlisted members with prior HYT waiver approvals that expire in 2018 will be separated or retired in accordance with their waiver unless granted an additional waiver.
   a. HYT Candidates who are not retirement eligible and not granted a waiver will be separated effective 1 September 2018 unless an earlier date is requested by memo through the member’s    commanding officer. The earlier separation date must be between 1 March 2018 and 1 September 2018 to be considered an involuntary HYT separation in accordance with REF A.
   b. HYT Candidates who are retirement eligible (E6-E8) must submit their request for retirement to CG PSC-EPM-1 NLT 1 January 2018 and follow the waiver submission process if they desire a waiver.  HYT candidates in paygrade E9 must submit a request for retirement no later than 6 months prior to their required retirement date as identified in article 3.G.1 of REF A.  Failure to submit a retirement request by this date may result in involuntary separation. 
3. The Time in Service (TIS) definition for active duty enlisted members identified as 2018 HYT candidates is based on all military service that is reflected in the Active Duty Base Date (ADBD) in Direct Access. If a member believes their ADBD is incorrect, they should initiate a request for a Statement of Credible Service (SOCS) to verify their ADBD through their unit admin office and immediately notify CG PSC-EPM-1 of any corrections.
4. The initial list of 2018 HYT candidates is posted on the CG PORTAL page for CG PSC-EPM-1. 
A link to the page may be found at the following website: https://cg.portal.uscg.mil/units/psc/psc-epm/SitePages/HYT.aspx. Commands shall notify CG PSC-EPM-1 immediately of any assigned candidates who have been erroneously excluded, incorrectly identified, or are awaiting action of a medical or physical evaluation board. Failure to report a name for inclusion will NOT delay separation or retirement beyond 1 September 2018.
   a. HYT Candidates who already have an approved retirement or separation from CG PSC-EPM-1 have been excluded from the list.  
   b. HYT Candidates on the list who have been reduced in rank and fit the criteria in article 3.D.2.a of REF A shall contact CG PSC-EPM-1 through their commands immediately.
   c. HYT Candidates on the list who advance or promote to a higher paygrade prior to 31 December 2017 and are below the PGP for their new paygrade must contact CG PSC-EPM-1 to request to have their name removed from the list. 
   d. Command Checklist:  CG PSC-EPM-1 has developed a checklist to provide commands a tool    to utilize when reviewing the records of their members identified as HYT candidates. The goal of the checklist is to identify issues that may delay or exempt a 2018 HYT candidate from separation or retirement.  This checklist should ONLY be sent to CG PSC-EPM-1 if there is reason to believe a member identified as a HYT candidate should either not be separated or have their separation held in abeyance.  A digital copy of this checklist may be found on the website identified in paragraph 4 of this message.   
   e. CG PSC-EPM-1 serves as the sole authority for exempting members from HYT.  No member will be deemed exempt from HYT until commands receive confirmation from CG PSC-EPM-1 that an exemption request is approved.
   f. Please send all inquiries and checklists to CG PSC-EPM-1 at the following email portal   address: ARL-PF-CGPSC-EPM-1-HYT@uscg.mil.
5. 2018 HYT timeline:
   a. 31 October 2017: Command checklists are required to be submitted to CG PSC-EPM-1. Checklists may be submitted after this date should new information arise that may exempt a member from HYT.  Please see paragraphs 4.d-f of this message for further information.
   b. 2 November 2017: November SWE held. All eligible 2018 HYT candidates are highly encouraged to participate in the event a waiver with the authorization to compete for advancement is approved.
   c. 10 November 2017: Deadline for 2018 HYT candidates in paygrades E3-E5 to submit a HYT waiver request to CG PSC-EPM-1.  Candidates are strongly encouraged to submit a waiver request through their respective commanding officer if they desire to remain in the Service.
   d. 27 November – 01 December 2017: HYT PGP waiver panel scheduled for E3-E5 candidates.
   e. Early December 2017: Publish HYT PGP Waiver statistics for E3-E5 candidates. Candidates  will be individually notified of waiver panel results via an emailed memo response thru their respective command.
   f. 1 January 2018: Deadline for candidates who are retirement eligible to submit a retirement request with an effective date NLT 1 September 2018 to the following email address: ARL-PF-CGPSC-EPM-1-Retirements@uscg.mil. Submitting a request for retirement does not negatively affect a waiver decision.
   g. Early January 2018: Scheduled release of critical-fill message listing available positions for E6 to E8 candidates to apply for and submit a HYT waiver.
   h. 12 January 2018: Deadline for E6-E8 candidates to submit waiver requests. Requests for HYT waivers from E6-E8 candidates must include a statement agreeing to allow CG PSC-EPM-1 to adjust a previously approved retirement date to coincide with a waiver end date in the event a HYT waiver is granted.  Retirement amendment requests may be submitted later if a member with an approved retirement date desires to retire prior to their approved waiver end date.
   i. 22 – 26 January 2018: HYT PGP waiver panel conducted for E6-E8 candidates.
   j. Early February 2018: Publish HYT PGP waiver statistics for E6-E8 candidates. Candidates will be individually notified of waiver panel results via an emailed memo response thru their respective command.
   k. 1 September 2018: 2018 HYT candidates not approved for a waiver are required to be separated or retired.
6. 2018 HYT PGP waiver submission process:
   a. E3-E5 candidates identified as 2018 HYT candidates desiring to serve beyond their PGP shall submit a CG Memo NLT 10 November 2017 to the following email address: ARL-PF-CGPSC-EPM-1-HYT@uscg.mil. E6-E8 candidates identified as 2018 HYT candidates desiring to serve beyond their PGP shall submit a CG Memo NLT 12 January 2018 to same email address noted above. The memo shall be limited to two pages including the endorsement from the commanding officer. Authorization to compete for advancement will be considered across each rating and paygrade separately based on Service need, and should not be addressed in the memo.
   b. Candidates granted a waiver may be required to PCS based on Service need.
   c. HYT candidates with an open Physical Disability Evaluation System (PDES) case may submit a waiver request; however, further continuation in the Service will depend on both the final determination of the PDES case and the determination of the HYT waiver by the panel.  Further information regarding PDES cases may be found in article 3.E.2 of REF A.
   d. As with any enlisted panel, each candidate should also review and update their Direct Access service record information and work with their SPO or admin offices to ensure the electronic personnel data record (EI-PDR) is accurate and complete. While it is the SPO responsibility to ensure that all required information in the members SPO PDR is also in the members EI-PDR, it is each members responsibility and in their best interest to verify the contents of the EI-PDR are complete.
7. 2018 HYT PGP waiver panel process: All requests will undergo a two-phase evaluation process. During phase one, individual HYT PGP waiver requests will be assessed on current rating strength, critical skills, conduct, performance, and Service needs. During phase two, the rate specific recommendations will be reviewed by the full panel.
8. Memo templates and FAQs with additional 2018 HYT information are located at the
CG PSC-EPM-1 website: https://cg.portal.uscg.mil/units/psc/psc-epm/SitePages/HYT.aspx.  Questions not answered by the FAQs should be directed to the following PSC-EPM-1 e-mail address: ARL-PF-CGPSC-EPM-1-HYT@uscg.mil. Please allow up to five business days for a response.
9. Candidates are strongly encouraged to submit a waiver request through their respective commanding officer if they desire to remain in the Service. Commanding Officers should ensure the widest dissemination and explanation of this message at their units.
10. CG PSC-EPM-1 POCs: CDR C. J. Williammee, (202)795-6565, LT N. H. Martin, (202)795-6594,
and YNC D. L. Flynn, (202)795-6555.
11. CAPT C. E. Fosse, Chief, Enlisted Personnel Management Division, CG Personnel Service Center, sends.
12. Internet release authorized.