ALCOAST 302/17 - OCT 2017 FY18 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING REQUIREMENTS

R 060701 OCT 17
FM COMDT COGARD WASHINGTON DC//CG-13//
TO ALCOAST
UNCLAS//N01570//
ALCOAST 302/17
COMDTNOTE 1570
SUBJ: FY18 RESERVE ACTIVE DUTY FOR TRAINING (ADT)
SCHEDULING REQUIREMENTS
A. Reserve Policy Manual, COMDTINST M1001.28 (series)
B. Financial Resource Management Manual (FRMM),
COMDTINST M7100.3 (series)
1. This message announces key dates reservists and
their commands must adhere to when scheduling Active
Duty for Training (ADT) in FY18. It also highlights
ADT policies and management responsibilities
contained in Refs (A) and (B). Duty performed that is
not in compliance with this policy is subject to
recoupment of funds.
2. After several challenging years for the RT
appropriation, COMDT (CG-131) implemented FY17 fiscal
policies, guidance and controls that kept spending on
track and within established plans. In short, the
controls worked, making it feasible to relax the ALL
STOP order for FY18 as outlined below.
3. There is no ALL STOP order in place for FY18.
Reservists may schedule and complete ADT during all
months of FY18 (from 01 OCT 2017 – 30 SEP 2018).
Particular attention should be paid to the critical
dates and scheduling deadlines in paragraph 8 below.
The scheduling deadlines are intended to promote unit-
level planning that supports both operational and
financial management needs. 
4. FY18 Active Duty Training – Other Training Duty
(ADT-OTD) policy: COMDT (CG-131) anticipates limited
ADT-OTD funding to be available for FY18. However, no
SELRES personnel are authorized to perform ADT-OTD until
funds have been provided to, and duty is approved by,
the District (dxr) funds manager.
5. FY18 Initial Active Duty for Training (IADT) policy:
IADT orders for recruit training (e.g., Boot Camp, DEPOT,
and “A” school) may be executed at any time during FY18.
To ensure the correct generation of accounting data to
charge the RT appropriation, IADT orders for SELRES
attending recruit training should be created and
approved using the RT funding DEPTID 007989.
6. FY18 Active Duty Training - Annual Training (ADT-AT)
policy:
   A. In FY18, SELRES personnel are authorized 12 days
of ADT-AT (exclusive of travel) unless assigned to a PSU,
CORIVRON or CORIVGRU. SELRES personnel assigned to a PSU,
CORIVRON or CORIVGRU are authorized 15 days of ADT-AT
(exclusive of travel).
   B. Per chapter 4.B.2 of Ref (A), the ADT-AT
requirement is met by the completion of Initial Active
Duty Training (IADT), ADT-AT, and by Active Duty Other
than for Training (ADOT) (e.g., ADOS, EAD), as long as
the duty is rating, specialty, or position related
training. The duty may be performed through OJT or
formal school completion. Reservists who enter the
SELRES after completing 30 days or more of active duty
are not obligated to complete the 12 days ADT-AT
requirement within the same fiscal year. However, they
are not prohibited from performing ADT-AT or any other
type of active duty if funds are available and with
District (dxr) or PAC-13 approval. 
   C. To the extent possible, District (dxr)/DOL-1
RFRS staffs should evaluate early FY18 ADT requests
against position competency requirements as well as
formal school schedules and available quotas to ensure
SELRES members do not utilize their ADT prior to issuance
of formal training orders.
   D. Per chapter 3.G of Ref (A), District (dxr) staffs
may issue ADT-AT (and ADT-OTD) orders in excess of 12/15
days for formal school attendance. However, ADT-AT orders
shall not exceed 30 days. 
   E. New SELRES members who affiliate at any time during
FY18 are authorized to perform ADT subject to availability
of funds. 
   F. SELRES members who have submitted a Reserve
Retirement Transfer Request, Form CG-2055A, or Change in
Reserve Component Category, Form CG-1001 are not
authorized to perform ADT or ADT-OTD.
   G. Non-consecutive active duty is generally only used
when the reservist lives close to the duty location (to
minimize travel costs) and when the command determines
the nature of the training allows its accomplishment in
small increments. At times, non-consecutive orders may
be needed to accommodate attendance at formal training
courses that are less than 12 days duration. When non-
consecutive orders are authorized, travel allowances
shall be authorized IAW the Joint Travel Regulations.
Non-consecutive orders may be approved by the servicing
District (dxr) subject to the availability of funds. Prior
to approving non-consecutive ADT-AT orders, District (dxr)
should carefully consider the service need and identify
increased travel costs (in excess of consecutive ADT-AT
orders) resulting from the non-consecutive duty. 
7. ADT-AT Management Responsibilities:
   A. Accurate and timely management of ADT orders is a
command responsibility. Reserve Activities User Guides
are available at http://www.dcms.uscg.mil/ppc/pd/da/.
Supervisors of Reserve personnel are highly encouraged
to read these helpful materials.
   B. ADT orders shall be scheduled IAW established
training plans (e.g., Individual Training Plan), in
Direct Access, by the deadline in paragraph 8.B below.
   C. Per chapter 3.C of Ref (A), active duty orders
shall be generated in writing, in advance of reservists
reporting for duty. Orders should be issued at least 30
days before the scheduled duty to allow reservists time
to provide notification to civilian employers and family
members. Supervisors shall notify the appropriate
District (dxr) or DOL-1 staff of any change to orders
approved for execution to facilitate reallocation of
training funds.
   D. Supervisors of SELRES personnel shall ensure
timely submission of ADT travel claims within three
business days of ADT order completion and are highly
encouraged to allocate time for members to complete
travel claims on the last day of the ADT period.
Reservists are also highly encouraged to submit their
completed travel claims in TPAX prior to departing
their units.
   E. AFC-90 managers must ensure obligations and
expenditures do not exceed FY18 target distributions
IAW chapter 5.6 of Ref (B). To comply with chapter 5.6.4
of Ref (B), AFC-90 managers are required to continuously
monitor their accounts to ensure obligations for approved
ADT (and other active duty orders) are executed as
scheduled. Obligations resulting from un-liquidated/
un-expended FICA, and unexecuted or cancelled orders,
including travel orders, must be de-obligated in the
Financial Procurement Desktop (FPD) to prevent
accumulation of residual obligations and undelivered
orders (UDOs), which are no longer needed for intended
purposes and allow for reallocation of training funds.
  F. FY18 Travel Guidance: COMDT (CG-131) will continue
to monitor Reserve Training travel ceiling and policy
limiting discretionary travel as established in DHS and
CG travel guidance. Travel is authorized for readiness
training, formal schools, and travel associated with
scheduled qualification and certification training.
8. FY18 ADT Scheduling Deadlines.
   A. 01 OCT 2017: SELRES personnel may request ADT-AT
orders in Direct Access.
   B. 01 MAY 2018: Deadline for SELRES personnel to
request ADT-AT orders in Direct Access. SELRES members
who miss the 01 MAY 2018 deadline are at risk for not
meeting satisfactory participation standards outlined
in chapter 4.B of Ref (A) and cannot schedule ADT
without approval from their District (dxr).
   C. 01 AUG 2018: Deadline for District (dxr) to
approve and obligate funding for ADT-AT orders for
the remainder of the fiscal year.
   D. 17 AUG 2018: Deadline for District (dxr) to
obligate funding for all remaining AFC-90 SELRES
management activities.
   E. 01 SEP 2018: Office of Reserve Affairs, COMDT
(CG-131) begins sweep of unobligated District (dxr)
funds.
9. Rescheduling. ADT orders scheduled prior to the
01 MAY 2018 deadline may be rescheduled in Direct
Access subject to approval by the District (dxr).
10. AREA/DOL/District (dxr) POCs responsible for
managing the administration of this message across
their areas of responsibility:
   A. LANT-1: CAPT Kirby Sniffen, (757) 398-3910.
   B. PAC-1: CAPT Philip Prather, (510) 437-2738.
   C. DOL-1: CAPT Lisa Schulz, (757) 628-4849.
   D. PAC-13: CDR Monique Roebuck, (510) 437-3012.
   E. D1 (dxr): LCDR David Uhl, (617) 223-3475.
   F. D5 (dxr): CDR Richard Howell, (757) 483-8579.
   G. D7 (dxr): CDR Tuan Luong, (305) 415-7070.
   H. D8 (dxr): CDR Cheryl Honeycutt, (504) 671-2333.
   I. D9 (dxr): LCDR James McCown, (216) 902-6385.
   J. D11 (dxr): LCDR Greg Reilly, (510) 437-5352.
   K. D13 (dxr): CDR Katy Coombs, (206) 220-7164.
   L. D14 (dxr): LCDR Luke Maleski, (808) 535-3354.
   M. D17 (dxr): LT Josue Roman, (907) 463-2102.
11. COMDT (CG-1312) Points of Contact: CDR Christa O.
Heffelfinger, (202) 475-5456 or Mr. James V. Redd,
(202) 475-5435.
12. RDML A.S. McKinley, Acting Director of Reserve
and Military Personnel, sends.
13. Internet release is authorized.