united states coast guard

R 060700 OCT 17
ALCOAST 301/17
A. Reserve Policy Manual, COMDTINST M1001.28 (series)
B. Personnel and Pay Procedures Manual, PPCINST
M1000.2 (series)
1. This message announces key dates reservists and
their commands must adhere to when scheduling Inactive
Duty Training (IDT) drills, Readiness Management
Periods (RMPs), and Additional Training Periods (ATPs)
in FY18. It also highlights IDT, RMP, and ATP policies
and management responsibilities contained in Refs (A)
and (B). Duty performed that is not in compliance with
this policy is subject to recoupment of funds.
2. After several challenging years for the RT
appropriation, COMDT (CG-131) implemented FY17 fiscal
policies, guidance and controls that kept spending on
track and within established plans. In short, the
controls worked, making it feasible to relax the ALL
STOP order for FY18 as outlined below.
3. There is no ALL STOP order in place for FY18.
Reservists may schedule and complete IDT during all
months of FY18 (from 01 OCT 2017 – 30 SEP 2018).
Particular attention should be paid to the critical
dates and scheduling deadlines in paragraph 8 below.
The scheduling deadlines are intended to promote unit-
level planning that supports both operational and
financial management needs.  
4. IDT Drills. The following policy applies to paid IDT
drills for FY18:
   A. No SELRES member is authorized to schedule or
complete more than 48 IDT drills for pay. No waivers
will be authorized. Any IDT drills completed for pay
in excess of the 48 authorized will be changed in Direct
Access to reflect “no pay” (points only) and any pay
provided to the member will be recouped.
   B. Members should follow local unit/District (dxr)
guidance with regard to IDT berthing. 
   C. With command approval, SELRES personnel may
perform in excess of the quarterly allocation of 12
paid IDT drills during Q1, Q2, and Q3 of FY18 (from
01 OCT 2017 to 30 JUN 2018). In addition to command
approval, SELRES personnel who require IDT berthing
must have approval from their District (dxr) prior
to scheduling and ”batching” IDT drills.
   D. During Q4 (01 JUL-30 SEP 2018), except for
personnel assigned to Port Security Units (PSU) and
Coastal Riverine Forces (CORIVRONs and CORIVGRUs),
SELRES personnel are not authorized to complete more
than 12 paid IDT drills without an approved waiver
from COMDT (CG-131). Waivers shall be submitted IAW
paragraph 11 below.
   E. Per chapter 2.B.1.a.(3) of Ref (A), Reservists
serving on active duty for a period of 30 days or more
shall not be eligible to make up drills for that period
of active duty. Example: BM2 Smith performs active duty
from 01 DEC 17 to 01 FEB 2018, a total of two months.
BM2 Smith cannot make up the eight (8) IDT drills he
missed during the active duty period and his authorized
paid IDT drill cap shall be adjusted to 40 drills.
Direct Access does not adjust a member’s paid IDT drill
cap. Members who perform more paid IDT than authorized
will be in an overpaid status, and pay will be recouped
when IDT drills are corrected from paid to without pay
(points only) status. When scheduling IDT drills,
members and supervisors should pay close attention
to not exceed a member’s paid IDT drill cap. 
5. ATPs. The following policy applies to paid ATPs for
   A. Specific ATP guidance will be provided SEPCOR.
   B. To support unit-level planning, SELRES personnel
assigned to PSUs, CORIVRONs, and CORIVGRUs are authorized
to schedule up to 12 ATPs in advance of specific ATP
guidance. 48 paid IDT drills should be completed prior
to utilizing ATPs. No ATPs shall be completed or paid
prior to the release of FY18 ATP guidance.
   C. SELRES personnel not assigned to PSUs, CORIVGRUs
and CORIVRONs are not authorized to schedule or complete
ATPs (paid or unpaid). No waivers are authorized. As in
FY17, ATP usage will be monitored and commands will be
notified of members scheduling/completing unauthorized
ATPs. Unauthorized ATPs must be canceled and/or
rescheduled as IDT drills (with or without pay) IAW
this message.
6. RMPs. The following policy applies to paid RMPs for
   A. Per chapter 2.B.3.e.(1) of Ref (A), each SELRES
member is authorized one RMP for pay unless otherwise
noted below. Per chapter 2.B.3.e.(2) of Ref (A), RMPs
performed not in accordance with policy are subject to
cancellation and recoupment of any payment made.
   B. Each SELRES member who takes the OCT 2017
Reserve Service-wide Exam (RSWE) is authorized one
additional RMP for pay.
   C. Waiver requests for RMPs for CDAR-directed
screenings, OMSEP medical appointments, and command-
directed medical screenings, as outlined in chapter
2.B.3.a.(5)-(7) of Ref (A), shall be submitted to
COMDT (CG-131) IAW paragraph 11 below.
   D. Only PSC-RPM will authorize paid RMPs for
medical appointments in connection with a Notice of
Eligibility (NOE) as outlined in chapter 2.B.3.a.(8)
of Ref (A). 
7. IDT, ATP, RMP Management Responsibilities.
   A. IDT drills, ATPs, and RMPs for pay shall be
scheduled in Direct Access by the deadline in
paragraph 8.B below.
   B. Accurate and timely management of IDT is a
command responsibility. Per chapter 12.B of Ref (B),
reservists, supervisors, commands and SPOs must ensure
timely management, tracking, approval, and cancellation
of IDT drills, ATPs and RMPs. Reserve Activities User
Guides are available at Supervisors of
Reserve personnel are highly encouraged to read these
helpful materials.
   C. Supervisors of SELRES personnel, in concert with
local RFRS staff, must ensure all IDT drills are
validated and forwarded to the SPO within five (5)
business days of IDT drill completion for payment
approval. IDT that remains in a "scheduled" status
past the duty date is subject to cancellation.
   D. SPOs should process payment vouchers within three
(3) business days of receiving notification that IDT
drills have been completed.
   E. Per chapter 2.A.C of Ref (A), all IDT drills,
ATPs and RMPs shall be scheduled and approved in DA
in advance of reservists reporting for duty. Upon
member request, commands shall issue written orders
as soon as possible before the scheduled duty period(s)
to allow the reservist time to provide notification to
a civilian employer.
   F. District (dxr) AFC-90 account managers shall
continuously monitor their IDT berthing accounts,
especially when authorizing batching of IDT, and
provide funding concerns to the appropriate Area POCs
identified in paragraph 12 below.  
   G. To strengthen internal controls and oversight
of Reserve Training funds, District (dxr)/DOL-1 and
RFRS staffs must complete regular (at least monthly)
reviews of IDT drills to ensure drill periods are
being executed in a timely manner. Weekly Inactive
Duty Status reports are available at the following
Managers must select “Tools for RPA and FTS” at the
webpage to locate the reports. In addition, COMDT
(CG-131) has implemented IDT Pay Validation and
Closing Entry Procedures, including the Quarterly
Inactive Duty Status Report (QIS) validation process,
which will be distributed to to Area/DOL, District
(dxr) staffs via SEPCOR.
8. FY18 IDT Scheduling Deadlines.  
   A. 01 OCT 2017: Scheduling commences for FY18
IDT drills and RMPs. SELRES personnel assigned to
PSUs, CORIVRONs and CORIVGRUs may schedule up to
12 ATPs IAW paragraph 5.B above.
   B. 01 MAY 2018: Deadline for scheduling all paid
IDT drills, RMPs, and ATPs in Direct Access. SELRES
members who miss the 01 MAY 2018 deadline are at risk
for not meeting satisfactory participation standards
outlined in chapter 4.B of Ref (A) and cannot schedule
IDT drills, RMPs, or ATPs without an approved waiver
from COMDT (CG-131) unless otherwise exempted by this
message. Waivers shall be submitted IAW paragraph 11
   C. 01 AUG 2018: Deadline for District (dxr) to
approve and obligate funding for ADT-AT orders for
the remainder of the fiscal year.
   D. 17 AUG 2018: Deadline for District (dxr) to
obligate funding for all remaining AFC-90 SELRES
management activities.
   E. 01 SEP 2018: Office of Reserve Affairs, COMDT
(CG-131) begins sweep of unobligated District (dxr)
9. Rescheduling. Paid IDT drills, RMPs, and ATPs
scheduled prior to the 01 MAY 2018 deadline may be
rescheduled in DA if all of the guidelines below are
   A. Notification to reschedule must be provided to
the applicable Area/DOL (LANT-1/PAC-1/DOL-1) and
District(dxr)/PAC-13. This is very important if IDT
berthing has been authorized or is needed.
   B. The paid IDT drills, RMP, or ATPs cannot be
rescheduled as a different type of duty.
   C. The total number of paid drills cannot exceed
12 in Q4 IAW paragraph 4.C above without an approved
   D. Members who fail to follow rescheduling
guidelines risk cancellation of duty or performance
of duty without pay (for points only).
10. New SELRES accessions (from recruit training or
active duty RELAD), who report to their assigned units
after 01 MAY 2018, may schedule and complete IDT drills
(not to exceed 4 drills per month for the remainder of
FY18) and ATPs (if authorized by paragraph 5.B) without
a waiver.
11. Waivers. Members must submit waivers using standard
CG memo format to COMDT (CG-131) thru the unit
Commanding Officer or first O6 in the chain of command,
the cognizant District (dxr) (even if assigned to a DOL
unit), and Area/DOL (LANT-1, PAC-1, DOL-1) staff. Properly
endorsed waivers shall be submitted via email to:
12. AREA/DOL/District (dxr) POCs responsible for
managing the administration of this message across
their areas of responsibility:
   A. LANT-1: CAPT Kirby Sniffen, (757) 398-3910.
   B. PAC-1: CAPT Philip Prather, (510) 437-2738.
   C. DOL-1: CAPT Lisa Schulz, (757) 628-4849.
   D. PAC-13: CDR Monique Roebuck, (510) 437-3012.
   E. D1 (dxr): LCDR David Uhl, (617) 223-3475.
   F. D5 (dxr): CDR Richard Howell, (757) 483-8579.
   G. D7 (dxr): CDR Tuan Luong, (305) 415-7070.
   H. D8 (dxr): CDR Cheryl Honeycutt, (504) 671-2333.
   I. D9 (dxr): LCDR James McCown, (216) 902-6385.
   J. D11 (dxr): LCDR Greg Reilly, (510) 437-5352.
   K. D13 (dxr): CDR Katy Coombs, (206) 220-7164.
   L. D14 (dxr): LCDR Luke Maleski, (808) 535-3354.
   M. D17 (dxr): LT Josue Roman, (907) 463-2102.
13. COMDT (CG-1312) Points of Contact: CDR Christa O.
Heffelfinger, (202) 475-5456 or Mr. James V. Redd,
(202) 475-5435.
14. RDML A.S. McKinley, Acting Director of Reserve
and Military Personnel, sends.
15. Internet release is authorized.