November 18, 2020
Tips on How to Resolve AES Response Messages
When a shipment is filed to the AES, a system response message is generated and indicates whether the shipment has been accepted or rejected. If the shipment is accepted, the AES filer receives an Internal Transaction Number (ITN) as confirmation. Though the shipment is accepted, the filer may still receive a Verify Message, Compliance Alert, Informational Message or Warning Message along with their ITN. However, if the shipment is rejected, a Fatal Error notification is received and must be corrected to receive a valid ITN.
To help you take the appropriate action for the different AES Response Messages, here are some tips on how to address the most frequent messages that were generated in AES for this month.
Fatal Error Response Code: 161
Narrative: Equipment Number Not Allowed for MOT
Severity: Fatal
Reason: The Mode of Transportation Code reported does not allow an Equipment Number.
Resolution: One or more Equipment Numbers may be reported for vessel, air, rail or truck shipments. An Equipment Number cannot be reported for any other Mode of Transportation.
Verify the Mode of Transportation Code and the Equipment Number, correct the shipment and resubmit.
Fatal Error Response Code: 523
Narrative: Schedule B/HTS Number Not Allowed for HH Goods
Severity: Fatal
Reason: When the Export Information Code is reported as HH for household goods, a Schedule B/HTS Number is not allowed.
Resolution: The Schedule B/HTS Number is not allowed to be reported when the Export Information Code is HH for household goods.
Verify the Export Information Code and Schedule B/HTS Number combination, correct the shipment and resubmit.
For a complete list of Fatal Error Response Codes, their reasons, and resolutions, see Appendix A – Commodity Filing Response Messages.
It is important that AES filers correct Fatal Errors as soon as they are received in order to comply with the Foreign Trade Regulations. These errors must be corrected prior to export for shipments filed predeparture and as soon as possible for shipments filed postdeparture but not later than five calendar days after departure.
For more information or questions, contact the U.S. Census Bureau's Trade Data Collection Branch.
Telephone: (800) 549-0595, select option 1 for AES
Email: askaes@census.gov
Online: www.census.gov/trade
Blog: blogs.census.gov/globalreach
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