Tips on How to Resolve AES Response Messages

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September 17, 2019

Tips on How to Resolve AES Response Messages

Fatal Error Screen - Large

When a shipment is filed to the AES, a system response message is generated and indicates whether the shipment has been accepted or rejected.  If the shipment is accepted, the AES filer receives an Internal Transaction Number (ITN) as confirmation.  Though the shipment is accepted, the filer may still receive a Verify Message, Compliance Alert, Informational Message or Warning Message along with their ITN.  However, if the shipment is rejected, a Fatal Error notification is received and must be corrected to receive a valid ITN. 

To help you take the appropriate action for the different AES Response Messages, here are some tips on how to address the most frequent messages that were generated in AES for this month.

Fatal Error Response Code:  075

Narrative: SRN on File; Action Not Allowed

Severity: Fatal

Reason: The Shipment Reference Number is already on file in AES.

Resolution: When the Shipment Filing Action Request Indicator is an Add, the Shipment Reference Number cannot have been used on a previous filing in AES. The reuse of the Shipment Reference Number is prohibited.               

Verify the action requested and the Shipment Reference Number, correct the shipment and resubmit.

Response Code:  8PI

Narrative: Improbable Commodity for Fixed Transport

Severity: Verify

Reason: The Schedule B/HTS Number declared indicates a product that is not accommodated by a fixed mode of transport.

Resolution: Only particular goods are likely to be exported by a fixed mode of transportation (i.e. pipeline, electrical energy, etc.).   

Verify the Schedule B/HTS Number and Mode of Transportation Code, correct the shipment and resubmit (if necessary).  If the information is verified correct as reported, no action is necessary.

AES Training Resources

For a complete list of Fatal Error Response Codes, their reasons, and resolutions, see Appendix A – Commodity Filing Response Messages.

It is important that AES filers correct Fatal Errors as soon as they are received in order to comply with the Foreign Trade Regulations. These errors must be corrected prior to export for shipments filed predeparture and as soon as possible for shipments filed postdeparture but not later than five calendar days after departure.

For more information or questions, contact the U.S. Census Bureau's Data Collection Branch.

Telephone: (800) 549-0595, select option 1 for AES

Email: askaes@census.gov

Online: www.census.gov/trade

Blog: blogs.census.gov/globalreach

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