Tips on How to Resolve AES Fatal Errors

June 21, 2018

Tips on How to Resolve AES Fatal Errors

When a shipment is filed to the AES, a system response message is generated and indicates whether the shipment has been accepted or rejected.  If the shipment is accepted, the AES filer receives an Internal Transaction Number (ITN) as confirmation.  However, if the shipment is rejected, a Fatal Error notification is received.

To help you resolve AES Fatal Errors, here are some tips on how to correct the most frequent errors that were generated in AES for this month.

Fatal Error Response Code:  123

Narrative:  Conveyance Name Missing

Reason:  The Conveyance Name/ Carrier Name is missing and the Mode of Transportation reported is one that requires the Conveyance Name/ Carrier Name to be reported.   

Resolution:  The Conveyance Name / Carrier Name must be reported for Vessel, Air, Rail, and Truck shipments. For Vessel shipments, report the name of the vessel. For Air, Rail, and Truck shipments, report the name of the carrier.

Verify the Mode of Transportation Code and Conveyance Name/ Carrier Name, correct the shipment and resubmit.

 

Fatal Error Response Code:  256

Narrative:  USPPI Postal Code Not Valid for State

Reason:  The Postal Code and State Code reported in the USPPI Address do not match.  

Resolution:  The reported USPPI State Code must match the state associated to the Postal Code. 

Verify the USPPI State Code and Postal Code combination, correct the shipment and resubmit. 

For a complete list of Fatal Error Response Codes, their reasons, and resolutions, see Appendix A – Commodity Filing Response Messages.

It is important that AES filers correct Fatal Errors as soon as they are received in order to comply with the Foreign Trade Regulations.  These errors must be corrected prior to export for shipments filed predeparture and as soon as possible for shipments filed postdeparture but not later than five calendar days after departure.

For further information or questions, contact the U.S. Census Bureau’s Data Collection Branch.

Telephone: (800) 549-0595, select option 1 for AES

Email: askaes@census.gov  

Online: www.census.gov/trade

Blog: blogs.census.gov/globalreach