Tips on How to Resolve AES Fatal Errors

November 18, 2015

When a shipment is filed to the AES, a system response message is generated and indicates whether the shipment has been accepted or rejected. If the shipment is accepted, the AES filer receives an Internal Transaction Number (ITN) as confirmation. However, if the shipment is rejected, a Fatal Error notification is received.

To help you resolve AES Fatal Errors, here are some tips on how to correct the most frequent errors that were generated in the AES for this month.

Fatal Error Response Code: 132

Narrative: Port of Export Must Be A Road Port

Reason: The Port of Export reported is not allowed for road shipments

Resolution: The Port of Export Code reported must accomodate the Mode of Transportation indicated in your shipment.

See Appendix D - Export Port Codes for a list of acceptable Port of Export Codes and their corresponding Modes of Transportation.

Verify the Port of Export Code and Mode of Transportation Code combination, correct the shipment and resubmit.

Fatal Error Response Code: 623

Narrative: Schedule B/ HTS Number Unknown

Reason: The Schedule B/ HTS Number reported is not valid in AES

Resolution: A valid Schedule B/HTS Number must be reported when adding or replacing a commodity line item, unless Export Information Code HH for shipments of household goods is reported.

Verify the Schedule B/ HTS Number, correct the shipment and resubmit.

For a complete list of Fatal Error Response Codes, their reasons, and resolutions, see Appendix A - Commodity Filing Response Messages.

It is important that AES filers correct Fatal Errors as soon as they are received in order to comply with the Foreign Trade Regulations. These errors must be corrected prior to export for shipments filed pre-departure and as soon as possible for shipments filed post-departure, but not later than five calendar days after departure.

For further information or questions, contact the U.S. Census Bureau’s Data Collection Branch.

Telephone: (800) 549-0595, select option 1 for AES

Email: askaes@census.gov

Online: www.census.gov/trade

Blog: blogs.census.gov/globalreach

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