The Transfer Record document
will be available from the end of May on the Portsmouth City Council website and also on the Portsmouth Services Network website under 'universal
tools'. We will also be sending out a link to the document in the Early Years Bulletin on
28 May.
Please complete the Transfer
Record as close to the point of transfer as possible so that Year R teachers can
see the most accurate assessment of the child's learning and development.
Please send to schools by Friday 13 July, so that they have
opportunity to look at each child and plan provision in Year R accordingly.
Also, don't forget to book onto
the Annual Citywide Transition Meeting...
Date: 17 May 2018
Time: 4.00pm - 6.00pm
Venue: The Training and Learning Centre, Portsmouth Academy
This is a great opportunity to catch a range of schools and settings to share information about children transferring to school in September.
The list below shows the schools who are currently booked on to attend. If you do not see
the school you need to speak to, please contact them to either make private
arrangements for transition conversations or to ask if they are intending to
book onto the transition meeting.
- Ark Ayrton Primary Academy
- Arundel Court Primary Academy
- Bramble Infant School
- College Park Infant School
- Copnor Primary School
- Devonshire Infant School
- Langstone Infant School
- Mayfield School
- Medina Primary School
- Meon Infant School
- Meredith Infant School
- Moorings Way Infant School
- Northern Parade Infant School
- Penhale Infant School
- Portsdown Primary School
- Southsea Infant School
- St Georges Beneficial Primary School
- St John's Catholic Primary School
- St Jude's Primary School
- St Paul's Catholic Primary School
- St Swithun's Catholic Primary School
- Westover Primary School
- Wimborne Infant School
We do urge you to make links with school SENCO's and Year R class teachers/EYFS leads if you have a child with
additional needs transferring to school. Starting the transition process early
will enable ample time to make plans for a smooth transition.
Please consider
how children in your setting will cope with transition to school. Remember
to take into account that schools have:
- Lower
ratios - there will be 1-2 adults for 30 children
- A
more structured day, including playtimes, lunchtimes, assemblies
- Higher
expectations in terms of attention and concentration - e.g. daily phonics
session of up to 20 minutes
- New
and unfamiliar adults and children
- New
and unfamiliar environment
- Expectations
that children will manage their own toileting, personal care, belongings etc.
- A
staggered intake which can be confusing for children
Strategies
to support a smooth transition include:
-
Photobooks
- School
uniform in the role play
- Visits
to school
- Inviting
teachers to visit your setting
- Lend
parents 'transition bags' so they can share these strategies over the summer
- Sharing
information with the school and teachers
The highly acclaimed Jenny Mosley is back in Portsmouth!
Two identical sessions to choose from;
Date: Friday 25 May 2018
Time: 9.30am - 11.30am or 1.30pm - 3.30pm
Venue: The Training and Learning Centre, Portsmouth Academy
Cost: £55 members, £60 non-members
Please visit the Portsmouth
Services Network Website for further information and to book your
place. Enquiries to eyworkforce@portsmouthcc.gov.uk
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With 25 May only a
few weeks away it is essential that you are ready for the changes that the GDPR
requires.
Think...
-
What information do we hold about
people? Think
about information which is personal and leads to people being identifiable. Not
names on work on displays/coat pegs... but do you have grids on the wall
identifying children with particular needs?
-
Why do we hold it? Do
you need the information? Just think about why you gather it and the business
reasons for doing so.
-
What do we do with it? Linked
to the question above. How is the information used? Do you only gather
what you need?
-
How do we keep it safe? What
systems are in place to keep the information secure as long as you are required
to hold it? Do you have secure storage, retention and disposal
procedures? Will you share any information with other parties? Under what
circumstances? Who has access to the data on a day to day basis and why?
-
Do we need all of the information? Consider
if you need it all. Only keep what you need.
-
Do ‘customers’ (service users,
families, staff) know what we hold and why... and can they opt out if they wish
to do so? All
information should be given with consent – not asking is not assumed
consent. Issue a simple statement outlining what information you hold,
why, what you do with it, how it is kept safe…
Carry out an audit, brief staff and
keep a record of how you comply.
Templates and guides are available
online:
PACEY
Guidance - Briefings, top tips and templates
Educare - online training
Childminder-focussed
advice - Covers lots of common queries and provides useful practical advice
on a range of aspects relevant to all early years settings
Free Childcare
Templates - aimed at childminders but suitable for all
Guidance from the ICO - (Information
Commissioners Office) aimed at small businesses.
Please email us if you have any
specific queries at eydelivery@portsmouthcc.gov.uk
The Local Provider Agreement (LPA) has
been amended and updated with the dates for the funding tasks for 2018-19. We
have also put these dates into a summary sheet and both can be found here. There is some additional information
regarding Early Years Pupil Premium for looked after children. Please take some
time to review the amended LPA and contact us if you have any queries.
The next task will be the headcount
(forecast) task to claim funding for those children you expect to be claiming
funding for from 1 September. This task will be issued by 2 July
and needs to be submitted by 6 July. For late claims and
adjustments that need to be made for the summer term, (for children who
started/left/changed hours after headcount (actual) submission) please request
an amendment task from eyfunding@portsmouthcc.gov.uk. The headcount
(amendment) task will be issued after the forecast task has closed and only to
those who have requested one. The deadline for submitting this amendment task
is 10 August and generally any new funded children will not be
able to start their funding until 1 September. There may be individual
circumstances where exceptions may be made.
30 Hour Codes - Remind parents to re-confirm
It is essential that you use the Expiration
Dashboard on the Provider Portal to check when 30 hour codes are approaching
the grace period (amber) or have gone into grace (red) and that you remind
parents that they must log onto www.childcarechoices.gov.uk and reconfirm
their eligibility every three months.
-
Parents with queries/issues with their childcare
service application should continue to be encouraged to contact the Childcare
Service Customer Interaction Centre on 0300 123 4097
- Parents
can raise a formal complaint with HMRC here
- Parents
with 30 hours free childcare queries should contact the DfE Helpline or DfE
Contact Form
If you have any issues with 30 hour codes, checking eligibility,
or queries about the portal, please download the Portal User Guide or email eyfunding@portsmouthcc.gov.uk.
Two year old funding eligibility codes.
Please remember that it is your responsibility to verify eligibility for
two year old funding before making a claim for funding via the portal. The
parent will have a confirmation message which will contain their eligibility
code, if they have applied and been awarded via the citizen portal in
Portsmouth the codes will be in the following format: TYF851 - 4 numbers - 8
letters/numbers. In the portal the child will have a 2 in the funding column
and if you hover over this it will give you more information. If a parent has applied
and been awarded in a different local authority, you should contact the funding
team to give them the code before adding the child to your funding claim. The
parent declaration form states 'I am not claiming more than the funded hours my
child is entitled to (two year old funding, universal 15 or extended 30 with a
valid eligibility code)', 'I understand that I will be liable to repay, in
full, any grant paid by the council if hours claimed exceed more than the
maximum entitlement for the term, or I claim funded hours after my grace period
ends'. It is important that you take the time to make sure that a parent
understands this when signing the form.
The Early Years and
Childcare Service have a dedicated telephone number to be used if you need to
speak to a member of the team.
The number is 023 9284
1974.
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