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We’ve been using the leaver spreadsheet for a few months now and the process is working well. Here’s a couple of reminders for when you are completing the spreadsheet:
- LGPS 2008 Final Salary Pay - We no longer require employers to provide a breakdown of the Full Time Equivalent (FTE) figure for each change in hours or pay. Instead, please provide the FTE figure for the entire 365-day period and the percentage of hours as of the date of leaving. If there’s been a change in hours or pay during the period stated, you will need to factor the change into your calculations. Therefore, you should only need to report a maximum of 3 lines (final year and previous 2 years if a higher pay is applicable).
There are some videos on our website Guidance - Peninsula Pensions to help you with completion of the spreadsheet and how to uprate the actual pensionable pay to the FTE figure we require.
- The leaver spreadsheet should only be completed once a member’s pensionable pay has been finalised and you are sure there will be no more additional payments to be included in their pensionable pay.
- If you need to notify us of a members revised pensionable pay following a pay award, please do not add this to the leavers spreadsheet but continue to use the form on our website
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TUPEs & New Academies - please do not complete the leaver spreadsheet if members are leaving your employment and transferring to another employer under TUPE as this will complicate the process. Follow the process outlined on our website instead.
Thank you to all who have completed the survey, we are looking at the points raised to see what can be improved. The survey is still open so it’s not too late to give us some feedback.
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TPR (The Pensions Regulator) published a press release warning employers to ensure they are complying with auto-enrolment duties. This followed a series of in-depth compliance inspections with over 20 large employers which found several common errors in respect of calculating pension contributions and communications to staff.
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On 17 May 2023, the Department for Education (DfE) published their policy for guaranteeing the outsourcing arrangements of academy trusts. Education and Skills Funding Agency (ESFA) approval is no longer required by academy trusts seeking pass-through arrangements with their administering authorities for outsourcing contracts for employees covered by the D f E Guarantee policy.
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If you are changing your payroll provider please contact the Employer & Communications Team ahead of the change so that we can help you through the process to make sure you retain access to historical payroll information so that you can continue to fulfil your responsibilities as a Scheme employer.
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  We can also help the new payroll provider to understand the data that must be provided each month.
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Further to our recent June Pensions Line special, we have contacted members via letter and Member Self Service (MSS) about how the remedy may affect them and there is more guidance and a factsheet on our website so please share this with your members.
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Keep us updated with any changes in staff responsible for completing our forms (authorised signatories). This can be done by completing our online form.
Payment of Pension Fund Contributions - please remember to inform us and the relevant Finance team each time you have paid your pension scheme contributions, by filling in the Monthly Contributions Form.
If you are changing your Payroll Provider, please contact the Employer & Communications Team so that we can help you through the process and make sure you retain access to historical payroll information.
TUPEs & New Academies - Please do not complete the leaver spreadsheet if members are leaving your employment and transferring to another employer under TUPE. Follow the process outlined on our website instead.
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Peninsula Pensions
Great Moor House
Bittern Road
Sowton Industrial Estate
Exeter EX2 7NL
Tel: 01392 383200
Peninsula Pensions is provided by Devon County Council and is a shared service with Somerset Council |
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