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PEI Grantees,
PEI would like to provide some additional flexibility around parent/guardian signatures on the Client Enrollment Form for new program participants and on the Annual Data Authorization form for returning program participants.
Many grantees have expressed a wide range of challenges in obtaining electronic signatures and/or physical signatures during this time of increased virtual service delivery.
To help streamline and lessen barriers to service delivery, if the grantee is unable to collect a certified electronic or physical signature, PEI will now accept verbal consent from a parent/guardian, consent from a text or email or other means a grantee is able to obtain consent.
While previous guidance requested additional follow up from grantees to collect a physical or certified electronic signature when only verbal, email, text, or other means of consent could be collected initially, this additional follow up will no longer be required at this time.
This consent must be documented on the Client Enrollment Form or Annual Data Authorization forms (including at a minimum date and name of staff receiving the consent) as well as include any documentation of consent in the client case file (e.g. printout of email) for monitoring purposes.
PEI will notify grantees when verbal, text, email or other alternative forms of collecting consent is no longer allowable and only electronic/physical signatures should be obtained.
Please let your Program Specialist know if you have any further questions.
Sincerely,
 Kevin-Overton Hadnot, Director of Contract Management and Oversight
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