Requirements Clarified for CBA and CLIBA Payments

Entering procurement and travel card transactions in the Uniform Statewide Accounting System (USAS) requires special considerations for the timely reconciliation of payments. Please note these new instructions for entering sensitive information in the invoice number (INV NO) field on the Transaction Entry screens and for issuing warrants for certain payments.

• CBA vs. CLIBA: The 16-digit corporate/company central bill account (CBA) number can be used to reference payments for procurement cards or travel cards for centrally billed travel. The CBA number is not the same as the related credit card numbers, which are also 16 digits. For corporate liability individual bill account (CLIBA) payments, the account number you pay on is the same as the individual's credit card number. That is why there are different rules governing each type of payment.
• 10 digits required in USAS for CBA numbers: Enter only the last 10 digits of the 16-digit CBA number (not an actual credit card number) in the INV NO field for centrally billed card payments.
• Four digits required in USAS for CLIBA numbers: Enter only the last four digits of the CLIBA number in the INV NO field for individual card payments.
• The number in the INV NO field should not include spaces, dashes or any other characters: If you need to include additional information in this field, you may use a separator such as a dash or space after the 10-digit or four-digit number.
• The direct deposit instructions for CLIBA mailcodes have been deleted. CLIBA payments must be made by warrant and mailed along with the Citibank or JPMorgan Chase billing statement payment coupon until further notice. The payment coupon must be included to ensure payments are posted to your account. Please allow for processing time to ensure payments are received in compliance with the Prompt Payment Law.

For more information, please see Invoice Number Field Requirements in USAS (FPP E.023) or your agency’s Purchase and Travel contact.

Note: When making payments, please consider the Comptroller policy for setting the USAS Confidential Indicator (CONF). For more information, see USAS Confidential Indicator (FPP E.045).