Administrative Procedure and Board Policy Update: January 2021

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January 2021


Prince George's County Public Schools


The PGCPS Administrative Directive System is dedicated to assisting school system employees in the effective and consistent performance of their duties.

In an effort to keep employees informed regarding substantive Administrative Procedure (AP) and Board Policy changes, the Office of General Counsel will provide regular updates via this e-newsletter.  All Administrative Procedures and Board Policies are available on the PGCPS website.

For your information, the following Board Policy and Administrative Procedures were updated recently:

  • Board Bylaw 8100 - Standing Committees and Work Groups
  • Administrative Procedure 2805.5 - Vehicle Accident Reporting
  • Administrative Procedure 2806 - Vehicle Accident Review Committee
  • Administrative Procedure 4216.6 - Volunteer Services
  • Administrative Procedure 5010 - Homeless Children and Youth - School Access and Services
  • Administrative Procedure 5010.1 - Homeless Children and Youth - Staff Responsibilities
  • Administrative Procedure 5062 - Student Behavior Interventions
  • Administrative Procedure 5113 - Student Attendance, Absence and Truancy
  • Administrative Procedure 5145 - Reporting Suspected Child Abuse and Neglect 

Board Bylaw 8100 - Standing Committees and Work Groups

PURPOSE:  The Board of Education has a statutory and moral obligation to provide an equitable and adequate academic experience for all students within the Prince George’s County Public Schools (PGCPS) system (see Board Policy 0108 for the Board of Education Mission, Vision, Purpose and Core Values).

To address the needs of the students, parents and staff of PGCPS, and facilitate oversight of PGCPS, the Board of Education establishes:  1. Standing committees with their respective charges and membership criteria, and 2. Time-specific focus work groups that address issues affecting the academic development of students, system operations and community engagement.

Board Bylaw 8100 was amended recently to include new language regarding requests from Board members to serve on a standing committee, and the committee appointment process.  

For more information, contact the Board Office.


AP 2805.5 - Vehicle Accident Reporting

PURPOSE:  To provide Administrative Procedures for the reporting of accidents
involving school system vehicles.

Changes to AP 2805.5 include:

  • clarified procedures for vehicle accident reporting;
  • new monitoring and compliance language; and
  • inclusion of accident reporting forms.

For more information, contact the Department of Transportation.


AP 2806 - Vehicle Accident Review Committee

PURPOSE:  To provide procedures for reviewing accidents involving Prince George’s
County Public Schools (PGCPS) buses and vehicles.

Changes to AP 2806 include:

  • updated definitions;
  • expanded information about meetings and oversight of the vehicle accident review committee;
  • new language on monitoring and compliance and attachments.

For more information, contact the Department of Transportation.


AP 4216.6 - Volunteer Services

PURPOSE:  To establish procedures for the recruitment, screening, orientation,
utilization, and recognition of volunteers in the Prince George’s County Public School
System and to establish the process for annual evaluations of the site-based and systemwide volunteer programs.

Changes to AP 4216.6 include:

  • new language regarding the Safety Management System, in which PGCPS will track volunteer's compliance with background checks and training; and
  • the removal of the district level volunteer coordinator.

For more information, contact the Office of Compliance and Ethics.


AP 5010 - Homeless Children and Youth - School Access and Services

PURPOSE:  To provide guidelines and procedures which ensure that homeless
children and youth have a barrier-free access to an appropriate public education
and services. 


Changes to AP 5010 includes:

  • new language regarding assistance for students applying for college financial aid;
  • new section on waiver of local graduation requirements for 11th or 12th grade transfer students who cannot meet them; and
  • new monitoring and compliance language.

For more information, contact the McKinney-Vento Program Office.


AP 5010.1 - Homeless Children and Youth - Staff Responsibilities

PURPOSE:  To provide guidelines and procedures for PGCPS staff to follow to
ensure that homeless children and youth have a barrier-free access to an
appropriate public education and services.


Changes to AP 5010.1 includes updated monitoring and compliance information.

For more information, contact the McKinney-Vento Program Office.


AP 5062 - Student Behavior Interventions

PURPOSE:  To provide guidance and procedures for Prince George’s County
Public Schools (PGCPS) which assure compliance with regulations pertaining to
student behavior interventions and promotes a safe and orderly academic
environment.

Changes to AP 5062 include:

  • updated definitions;
  • guidance regarding initiating appropriate student disciplinary actions in accordance with the Code of Conduct;
  • expansion of guidance on use of restraint or exclusion, if necessary;
  • guidance for referral to a student services or IEP team;
  • requirement for parental consent;
  • updated reporting form and record keeping requirements; and
  • new monitoring and compliance language.

For more information, contact the Department of Special Education.


AP 5113 - Student Attendance, Absence and Truancy

PURPOSE:  To establish procedures for recording and excusing absences and to
indicate steps to prevent truancy.

Changes to AP 5113 include updated language providing guidance on tracking attendance for students with disabilities.  

For more information, contact the Department of Student Services.


AP 5145 - Reporting Suspected Child Abuse and Neglect 

PURPOSE: To notify all employees of PGCPS that it is mandatory that they make a direct report when they have reason to suspect: a child has been physically or mentally abused;
a child has been sexually abused, whether physical injuries sustained or not; or a child has been neglected as defined in the procedure.


Revisions to AP 5145 include:

  • new sections on confidentiality and sharing student records upon request for CPS investigations;
  • new email addresses and updated protocols for submitting written PS60 reports; and
  • updated monitoring and compliance language.

For more information, contact the Department of Student Services.

Office of General Counsel

Sasscer Administration Building, Room 201F

14201 School Lane 

Upper Marlboro, MD 20772

301-780-5917

www.pgcps.org/generalcounsel/