Administrative Procedure and Board Policy Update: November - December 2020

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November - December 2020


Prince George's County Public Schools


The PGCPS Administrative Directive System is dedicated to assisting school system employees in the effective and consistent performance of their duties.

In an effort to keep employees informed regarding substantive Administrative Procedure (AP) and Board Policy changes, the Office of General Counsel will provide regular updates via this e-newsletter.  All Administrative Procedures and Board Policies are available on the PGCPS website.

For your information, the following Board Policy and Administrative Procedures were updated recently:

  • Board Policy 5115 - Student Appeals of Disciplinary Actions
  • Administrative Procedure 0708 - Data Warehouse Sensitive Data Security
  • Administrative Procedure 2565.1 - Employee Attendance During Inclement Weather and Other Emergency Conditions
  • Administrative Procedure 3555 - Automated Fuel Dispensing System
  • Administrative Procedure 4101 - Request for Reclassification or Upgrade/Downgrade of an Occupied Position
  • Administrative Procedure 5125 - Individual Student School-Based Records

Board Policy 5115 - Student Appeals of Disciplinary Actions

PURPOSE:  The purpose of this Policy is to describe the options available to a student who wishes to appeal the decision of the Chief Executive Officer, or Designee, regarding the student’s extended suspension or expulsion from school.

Board Policy 5115 was amended to include new language regarding the purpose of the policy, definitions and standards for appeals of extended suspensions or expulsions. The changes include the option for appeals to be be heard by the Board through a designated committee or a hearing examiner.

For more information, contact the Board Office.


AP 0708 - Data Warehouse Sensitive Data Security

 

AP 0708 has been rescinded.  Instead, Administrative Procedure 3050, Confidential Data & Personally Identifiable Information (PII), outlines requirements for employees of
Prince George's County Public Schools who may have access as part of their job duties to confidential data, including personally identifiable information regarding current or former students, parents, staff, donors, and volunteers.

 


AP 2565.1 - Employee Attendance During Inclement Weather and Other Emergency Conditions

PURPOSE:  To provide guidelines and procedures governing employee attendance during inclement weather and other emergency conditions. 

Changes to AP 2565.1 include new emergency codes when schools are closed during Distance and Hybrid learning due to inclement weather. 

For more information, contact the Department of Supporting Services.


AP 3555 - Automated Fuel Dispensing System

PURPOSE:  To limit fuel use in Board of Education (BOE) owned or leased vehicles
or equipment to those uses for which the fuel is intended by setting forth rules involving
the use of the Automated Fuel Dispensing System, including access, user responsibilities,
usage parameters, removal of fueling authorization and consequences of inappropriate
use.

AP 3555 is a new procedure.  For more information, contact the Department of Transportation.


AP 4101 - Request for Reclassification or Upgrade/Downgrade of an Occupied Position

PURPOSE:  To document the procedures for approval of a reclassification of an
existing authorized position after the beginning of the fiscal year’s approved
budget has been adopted. This Administrative Procedure will only apply to
requests submitted during the period of July 1 to October 31 of the current fiscal
year. Actions proposed after October 31 should be submitted as part of the next
fiscal year’s budget submission. Exceptions may be granted with CEO approval.

Revisions to AP 4101 include updating the name of the form and terms used to request reclassification for any type of position.

For more information, contact the Division of Human Resources.

 


AP 5125 - Individual Student School-Based Records

PURPOSE:  To provide procedures for collection, maintenance, dissemination,
retention and destruction of individual student school-based records in compliance
with the federal Family Education Rights and Privacy Act (FERPA) and other
federal, state and local guidelines.

Revisions to AP 5125 include removal of a student's home address and addition of a student or parent's email address as "directory information" that may be shared without prior consent.

For more information, contact the Office of Student Records, Transfers and Archival Services.

 


Office of General Counsel

Sasscer Administration Building, Room 201F

14201 School Lane 

Upper Marlboro, MD 20772

301-780-5917

www.pgcps.org/generalcounsel/