Oregon Department of Education - Oregon Achieves Together

Clarifying Institution IDs for Online Programs, Online Schools and Private Online Alternative Programs/Schools

Oregon Department of Education sent this bulletin at 08/28/2020 04:05 PM PDT

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Dear Superintendents and Data Collection Committee,

At the last Data Collection Committee (DCC) meeting, the topic of institution IDs was addressed and a subsequent communication was sent to the DCC list serve on August 19, 2020. ODE has since received numerous comments and inquiries regarding the requirements for creation of new institution IDs for the 2020-21 school year. As we examined this topic more closely, we are reaching out to clarify requirements and process. Additionally, our Comprehensive Distance Learning (CDL) guidance has been updated to address this same topic and to reflect the requirements below. This communication replaces previous COVID-19 communications, DCC communication, FAQs and guidance related to institution IDs.

Institution IDs for Online Programs, Online Schools and Private Online Alternative Programs/Schools

Districts Creating New Online Programs

If a district is staffing and providing Comprehensive Distance Learning through a program that is operated at the school or district level and maintains student enrollment at their resident or attending school they do not need to request an institution ID.

Districts Creating New Online Schools

Requirement

If a district has created a new school they must request an institution ID. Districts are required to complete an Institution Request Form, including required supplemental documentation and submit to the ODE Institutions Database Maintenance team at ode.institutions-request@ode.state.or.us. The formal deadline for submission is September 15, 2020.

Districts Contracting with Private Online Alternative Programs or Online Schools

Requirements

Private alternative programs and schools must register with ODE, have an ODE-issued institution ID, and be approved by the district’s local school board in accordance with ORS 336.631 and OAR 581-022-2505 prior to contracting with the district. Districts may reference ODE’s current list of approved private alternative education schools and programs to verify program registration status with the department. The process for registering these programs has been reopened for the 2020-21 school year and the above web page describes the process for programs to register.

All contracted service providers that are providing Comprehensive Distance Learning must fully comply with the requirements in the Comprehensive Distance Learning Guidance.

Thank you,

Colt Gill
Director of the Oregon Department of Education

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