ODOT Certified Local Public Agency Training Digest
June 2023
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This month's newsletter is focused on consultant selection and contracting, which plays a key part in delivering federal-aid projects as a certified Local Public Agency. Below you will find a series of resources and training opportunities to help you successfully navigate consultant selection and contract administration on federal-aid projects:
Resources:
Trainings:
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Workday Learning is used for many ODOT trainings. Accounts for non-state users are called Extended Enterprise Learner Accounts. Select 'State of Oregon' in the affiliation field. Register for Workday Learning today.
Don't forget to register...
The Certification User Group (CUG) Summer Work Session is kicking off in just a few weeks! Registration is open for the event at Chemeketa Eola on June 27. In-person only this year, we're excited to get everyone back together!
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Consultant Selection and Contract Administration Training & Qualifications for Certified LPAs (ODOT Certification Program Office)
Do you participate in consultant selection activities on federal-aid projects? This document sets out the minimum qualifications and training requirements for Certified LPA staff working on consultant selection and contract administration on federally funded projects. The required trainings linked below.
Image courtesy of the ODOT Flickr.
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Local Agency Guidelines for Certified Local Public Agencies (ODOT Certification Program Office)
The Local Agencies Guidelines for Certified Local Public Agencies (LAG manual) is a primary resource for Certified LPA staff looking for guidance on delivering federal-aid projects. Section C, Chapter 12 covers Consultant Selection. Section C, Chapter 8 (Civil Rights) also includes information on civil rights requirements for consultant selection and contract administration.
Image courtesy of the ODOT Flickr.
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Certified Local Agency Resources for Consultant Selection (ODOT Procurement Office)
ODOT Procurement Office (OPO) maintains the Certified Local Agency Resources for Consultant Selection page. If you participate in consultant contracting on federal-aid projects, you should be familiar with all the resources on this page. As OPO updates these resources periodically, we recommend accessing the resource directly from the webpage rather than saving a personal copy. The following resources are of particular importance:
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A&E Consultant Selection by Certified Local Agencies (LPA A&E Requirements Guide): A primary resource for A&E consultant selection and contract administration requirements for Certified LPAs.
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Non-A&E Planning and Other Personal Services Selection by Certified Local Agencies (LPA Non-A&E PSK Requirements Guide): A primary resource for non-A&E planning consultant selection and contract administration requirements for Certified LPAs.
- Contract and RFP templates: ODOT Procurement maintains required contract and RFP templates for use by Certified LPAs during consultant selection. Certified LPA staff should access the most current version of the templates for every procurement.
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Statement of Work Library: The ODOT Procurement Office and the Certification User Group maintain the Statement of Work Library Task Language Templates for Certified Local Agency Projects. Certified LPA staff should access the most current website version for each procurement because the task language is revised on a regular basis.
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Statement of Work Writing Guide: The ODOT Statement of Work Writing Guide provides guidance on who to write an SOW and set your procurement and project up for success.
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How to Automate SOW Reviews to Find Problem Areas: This ODOT resource provides tips on how to ‘automate’ review of statements of work for clarity.
Image courtesy of the ODOT Flickr.
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Federal-aid Essentials Training Videos (FHWA)
New to federal-aid projects? FHWA’s Federal-aid Essentials for Local Public Agencies video library is a great place to start. Certified LPA procurement and project staff working on consultant selection for federal-aid projects must view the following videos:
Image courtesy of the ODOT Flickr.
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Contract Administration Training Certificate (DAS, online self-paced)
The Oregon Department of Administrative Services (DAS) Contract Administration Training Certificate is an 11-hour self-directed training available via Workday Learning. The training covers the basics of contract administration and is required for all project staff and procurement staff without a current public procurement certification. Register via Workday Learning.
Image courtesy of the ODOT Flickr.
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Writing a Statement of Work (DAS, live webinar)
Offered by Oregon DAS as a live webinar multiple times per year, the Writing a Statement of Work course uses a statement of work writing guide to create a statement of work. This class will help you determine weak points, questions to ask, and how to improve your statement of work. The class will also provide valuable writing tips, pointers on the use of terms such as shall-must-may-will, and steps in writing a statement of work. Look for available offerings and register via Workday Learning
Image courtesy of the ODOT Flickr.
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ODOT Procurement Office Training for Consultants
The ODOT Procurement Office (OPO) provides several training videos targeted at consultants who contract with ODOT. Although these trainings relate specifically to ODOT processes, they also address federal requirements applicable to Certified LPA consultant contracts.
Establishing Billing Rates with ODOT for Consultants (37-minute video): This video, targeted at consultants, covers why and how consultants establish billing rates with ODOT and the components different billing rate types.
Consultant A&E Invoice Requirements Training Video (16-minute video): This video covers A&E consultant invoice requirements.
Image courtesy of the ODOT Flickr.
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Additional DAS Procurement Webinars
Fundamentals of Public Procurement ($10,000-$150,000): This live webinar covers procurements for amounts between $10,000 and $150,000. By the end of this course participants will understand the underlying philosophy, principles, rules, and processes that govern Oregon public procurement by non-procurement professionals.
Principles of Public Procurements ($10,000 to over $150,000): This live webinar covers procurements for amounts between $10,000 and $150,000 and over $150,000. The training covers the content included in the Fundamentals of Public Procurement course and adds additional content for procurements over $150,000. Participants will actively engage in presentations, conduct exercises, and complete homework assignments consisting of online events and research. By the end of this course participants will understand the underlying philosophy, principles, rules, and processes that govern Oregon public procurement.
Image courtesy of ODOT.
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