 October 13, 2020
Welcome to the first edition of the Compass Portfolio bulletin! The Compass Portfolio consists of the MOTS Replacement, Behavioral Health Data Warehouse, and the Gambling System Replacement. Over the next few quarters, you will be excited to learn about the happenings regarding these systems.
To help address the needs of current system issues, we are modernizing the way behavioral health data is collected. The Compass Modernization Portfolio addresses both the need to eliminate data silos and improve data quality by:
- Replacing the Measures and Outcomes Tracking System (MOTS)
- Introducing a new Behavioral Health Data Warehouse (BHDW)
- Updating the Gambling Participant Monitoring System (GPMS)
- Implementing a Longitudinal Enterprise Assessment Portal (LEAP) to collect assessments and help determine appropriate levels of care
- Automating manual processes with a Data Online Collector (DOC)
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The current system of record for behavioral health data is MOTS. However, MOTS was created specifically to track outcome measures in a way that the state no longer uses. Replacing MOTS with a more flexible system will:
- Reduce administrative burden for behavioral health providers and state staff
- Eliminate outdated practices like supplementing MOTS with manual processes
- Provide a single-point data system for much of the necessary service element reporting
A key element of Compass Modernization is the Behavioral Health Data Warehouse. HSD will have a single-source information warehouse designed to collect information from multiple sources, including MOTS, and index them to provide comprehensive behavioral health reporting.
The Behavioral Health Data Warehouse will:
- Support the provision of more timely, appropriate, and cost-effective services for Oregonians
- Streamline and update processes that use data
- Increase the state’s ability to tie reporting responsibilities to payments
- Increase the state’s ability to measure and report on behavioral health outcomes
- Enable the state to better meet required reporting responsibilities
- Develop a standardized reporting system for behavioral health services
- Allow connections with systems like Avatar, Acute Care Reporting (ACR), Medicaid Management Information System (MMIS), MOTS, Criminal History (eCourts), Criminal Justice (LEDS), National Provider ID to meet data quality standards
- Create a 360-degree view of the client and include the data necessary for accurate cross-agency reporting
The GPMS system tracks data from the problem gambling program which serves Oregonians who struggle with the impacts of gambling in their lives. The current system is paper based and entered into a primitive database run by a contractor. In April of 2021, this will migrate to a new web application with robust functionality to better serve problem gambling care providers, their staff and clients receiving care. After April, the system will be continually improved as a part of a new development process which is more timely and cost effective.
Improvement areas:
- Complete electronic based system (admission, surveys, termination and encounter)
- Electronic data submission available through provider electronic health records Unique identifier and connection of co-occurrence data with other BH systems
Stay tuned! There will be more updates to share as development work begins.
The graph below shows the completion rate for project milestones in the Compass Modernization Portfolio. Target completion dates are included with each milestone.
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