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Throughout September, our team's efforts were focused on enterprise process inventory and process design. As part of this work, subject matter experts from 13 agencies helped us document the current state processes for requisitions. Over the next few weeks, we'll continue these efforts by capturing the process for purchase orders, receiving, and invoicing.
Once the enterprise work is complete, we'll concentrate on engaging with the agencies enrolled in the first wave. In case you missed it, here's a high-level overview of the project's Phase II timeline which includes three waves:
 OregonBuys: One unified system — modernizing state procurement
Phase II will release added procure-to-pay system functionality to groups of agencies in a series of three waves. Below is the list of agencies enrolled in wave 1, sorted by the categories we'll use to engage. Our agency liaison, Adam Helvey, will contact affected agencies with kickoff meeting details soon:
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Standalone
agencies
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Department of Administrative Services
Department of Transportation
Department of Human Services/Oregon Health Authority
Department of Forestry
Secretary of State
Oregon State Police
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Group 1 |
Department of Consumer & Business Services, Water Resources Department, Department of Energy
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Group 2 |
Legislative Administration Committee, Legislative Revenue Office, Legislative Counsel Committee, Legislative Commission on Indian Services, Legislative Equity Office, Legislative Fiscal Office, Legislative Policy and Research Committee, Department of Geology and Mineral Industries, Oregon Government Ethics Commission, Oregon Board of Nursing, Oregon State Marine Board, Travel Information Council, Psychiatric Security Review Board, Public Defense Services Commission, Oregon Watershed Enhancement Board
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OregonBuys operates on a quarterly release cycle and on September 18 a new release was installed.
With this new release the following system enhancements were added:
- Bid countdown timer
- Automated closing dates for Q&A
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Oregon Department of Forestry (ODF) is an early adopter of the OregonBuys eProcurement System. They launched the system in July 2019, and by the end of this week will celebrate processing over $250 million of spend through OregonBuys.
Capturing spend information is one of the overarching goals of the OregonBuys project. This information helps us better understand what the state of Oregon buys so we can identify areas where we can save money by negotiating better contract terms.
Please join us in congratulating ODF on their success!
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