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 Project eNewsletter | January 2021
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Throughout January, our team was busy holding Core Team orientation sessions with large, medium, and some small-sized agencies. So far, we’ve met with 11 of the 15 agency core team groups (31 agencies) and we'll finish the remaining sessions in February.
We’re now preparing for Oregon Procurement Information Network (ORPIN) Replacement enterprise testing that will begin in February. We'll use this time to test business processes that apply to the whole enterprise. Once enterprise testing is complete, agencies can choose to hold a testing session of their own if they have unique business processes.
We’re also excited to announce that we've scheduled a forum for small state agencies in February to begin engaging with small agencies, boards and commissions. Please continue reading below for all of the details.
OregonBuys: One unified system — modernizing state procurement
Wave enrollment is the process state agencies will use to select an 8-month wave timeframe that works best to go through the procure-to-pay Phase 2 implementation of OregonBuys.
Although we’re still in Phase 1 of the project until ORPIN is replaced, we need state agencies to enroll now so we can prepare for the next project phase.
We're giving advance notice of the enrollment dates due to a limited number of agency size slots in each wave and their first-come-first-served availability. If your agency is on the affected agency list, be sure to mark your calendar to get enrolled!
Wave open enrollment: February 16 – March 2
Agency designated procurement officer or equivalent leadership should be the person to complete the enrollment.
Learn about the three-wave options, what to consider, and how to enroll by downloading the enrollment instructions:
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Small state agencies, boards, and commissions on the affected agency list are invited to join us for a virtual forum:
February 18 from 10 a.m. - Noon
We’ll discuss key project dates, critical project tasks, and will give a system demo and hold a questions and answers session.
Register to attend the forum and we’ll email you the Zoom meeting instructions. While you’re registering, please also provide a Single Point of Contact (SPOC) for your agency so we have a direct contact for your office.
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We've developed a guidance document to help state agencies understand how to manage in-process procurement documents as we prepare for the switch to OregonBuys.
This guidance includes key dates and scenarios so that state agencies can start preparing now.
As the transition to OregonBuys draws nearer, we'll begin offering training to state agencies so they know how to accomplish the tasks in the guidance. Stay tuned here for more information.
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ORPIN is being replaced on July 1, 2021 with OregonBuys. When the switch happens, suppliers must be registered in OregonBuys to continue doing business with the state. Existing accounts will not transfer over and suppliers are encouraged to register now in preparation for the change.
Which system should you use to see current procurement activity?
Before July 1, 2021: ORPIN https://orpin.oregon.gov*
After July 1, 2021: OregonBuys https://OregonBuys.gov
Visit our webpage for registration instructions or to learn more.
*Secretary of State and Department of Forestry have already implemented and are actively using OregonBuys for their procurement activities.
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