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News from DAS | September 2019
Is your household “2 Weeks Ready”?
Last January, the Department of Administrative Services launched a year-long effort to educate and motivate our employees to prepare their households to be on their own for up to two weeks following a disaster. We are using the Oregon Office of Emergency Management’s “2 Weeks Ready” guidance, along with direction from Ready.gov and the Red Cross, to provide monthly, targeted messages to help employees take action.
Encouraging our employees to prepare to be on their own for up to two weeks is an important effort. Prepared employees may mean a quicker recovery for state government, enabling restoration of the services on which Oregonians rely.
If your agency would like a copy of DAS’ internal messaging, which you can customize for your employees, please email oregon.info@oregon.gov and ask for a 2 Weeks Ready packet.
Katy Coba, DAS Director and State COO
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 Auditing promotes your ability as a trusted adviser
Have you worked in the areas of compliance, investigation, policy, program or auditing? You may have the skills and experience to be an internal auditor.
With the passage of the 2019-21 budget, state government has the opportunity to hire additional auditors for select agencies, and some recruitments are open now.
The internal auditor position is unique within state government because it allows you to become part of the pulse of an agency. Auditors work closely with executive and senior management to assist in the success of an agency, and also work independently to organize, lead, and execute audits and participate in consulting activities.
If you are interested in learning more and exploring a career in internal auditing, please contact me, Lisa Upshaw, DAS Chief Audit Executive, at 971-719-3114 or Lisa.Upshaw@oregon.gov.
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 Since the OregonBuys Project kicked off in July, the focus has been on replacing the Oregon Procurement Information Network (ORPIN). The project team has been conducting ORPIN process inventory sessions and refining the project timeline.
In the coming months, the project will share how OregonBuys affects Oregon Cooperative Procurement Program (ORCPP) members and the supplier community.
State agency staff can stay connected to the project by attending monthly forums. These in-person sessions include system demos, discussion topics and Q&A, and are recommended for staff in procurement, finance/accounting and IT. The next forum is Oct. 10, 2019. Visit the monthly forum webpage for details on how to register.
Visit the project website | Subscribe to the eNewsletter | Email the project team
Governor Kate Brown signed Executive Order 17-20 to accelerate energy efficiency in Oregon’s built environment and reduce greenhouse gas emissions. Among other provisions, it directs DAS and the Oregon Department of Energy (ODOE) to develop requirements for energy and water efficiency in procurement of building equipment.
In June, after a year of stakeholder engagement and research, DAS and ODOE – with assistance from the Department of Environmental Quality – submitted their completed report to the Built Environment Efficiency Working Group, a multi-agency group that oversees implementation of the Executive Order. The final report:
- Identifies the types of equipment that are subject to the requirements.
- Provides a selection hierarchy for the different types of certifications.
- Outlines anticipated energy savings in comparison to conventional equipment.
As part of these efforts, DAS Procurement Services is developing a sustainable procurement program that will provide guidance, tools and resources in many areas of procurement. DAS will share updates on its progress over the next year.
Contact for additional information: Adam Helvey, adam.l.helvey@oregon.gov.
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 A note from Elizabeth Schrader, United Way of the Mid-Willamette Valley
We’ve launched! The statewide Charitable Fund Drive is now live with the United Way of the Mid-Willamette Valley as the managing organization. We began in June and are working hard to get up to speed. Our four team members, Rhonda Wolf, Deputy Director; Kevin Couey, IT/Data Analyst; Stephanie Bobb, Resource Development Coordinator; and myself, the Resource Development Director, are available to help each state agency have the most successful campaign year yet.
We Need Coordinators! We currently have a little over half of the needed agency coordinators. I will be calling several agencies to help resolve that issue.
Packets of Materials: The kickoff was held September 17 at the Barbara Roberts Human Services Building where I handed out coordinator packets and answered questions. If your agency is located in Salem, and you were unable to attend the kickoff, your packets are at the United Way office, 455 Bliler Ave. NE, right next to Fred Meyer. Packets for outlying offices will be mailed next week.
Training: We held two training sessions last week at the Oregon Department of Fish and Wildlife. I will send a video of the training to everyone who attended and post a copy to the CFD website. If you do not find answers to your questions in the training video, or in the Coordinator’s Resource Guide (pdf), please email the team at oregoncfd@unitedwaymwv.org.
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