May 2018 | Workday Project Newsletter
How are we measuring success?
By Twyla Lawson, Business Change Manager (Workday Project) and Legacy HR Systems Manager
You may be wondering how, when Workday is implemented, Oregon state government will measure implementation success. While each
individual will have their own definition of success, there are six key goals that were
identified early on in the project. Each
goal has several metrics for success. The six goals and an example of a metric within each goal is presented below:
While these measures will not confirm that every positive impact
of the overall success of the Workday Project has been achieved, they will confirm whether or not the overall
goals of the project were met. Click here to view the project Steering Committee's full set of vision, goals and objectives. We believe we are on track for success!
Project sponsors present update to Legislature
By Karsyn Mathany, Project Administrative Support, Workday Project
State Chief Operating Officer and Department of Administrative Services Director
Katy Coba, along with our two executive sponsors, Lisa Sumption (Director of
Oregon Parks and Recreation) and Madilyn Zike (State Chief Human Resources Officer), presented a project
update last week before the Joint Legislative Committee on Information
Management and Technology. Click here and skip to 25:55 to view their update!
The project update includes the following information:
Coming soon: System testing and previews
By the Organizational Change Management Unit, Workday Project
Ever since the Workday go-live date shifted from June to September, the Workday Project
team’s Organizational Change Management unit can now take advantage of its
additional time to show users what Workday will look like. A series of
discussions and forums designed to provide opportunities to see and test
Workday with our actual state government data are scheduled to occur this
summer.
Starting
with user acceptance testing in June, selected individuals across the
enterprise will have an opportunity to get hands-on exposure to Workday. Subject matter experts will soon execute test scripts that
demonstrate how Workday business processes will work when we go live. The test environment will have our “real” sample
data, so the test will look and feel very relevant to testers.
HR Directors
and Change Leaders will have an opportunity to attend Change Impact Discussion
Forums. At these forums, participants
will see the lifecycle of an employee (i.e. recruit to off-board) with their own
data in Workday and many of the changes that occur in between. These sessions will occur during the weeks of
June 4 and June 11. Additional previews and
facilitated sandbox sessions of Workday will occur as additional subject
matter experts explore their respective functional areas in Workday.
Agency extracts: The "what" and the "why"
By Roger Dosier, Technical Lead, Workday Project
The current state government human
resources technology and reporting structures cannot provide all of the
information that our agencies need, and many agencies have been operating out
of multiple ancillary systems as a result. These efforts will most likely prove
duplicative with the functionality that Workday provides. In order to make this
transition as smooth as possible, and to accommodate the needs of our enterprise's IT teams,
the Workday Project team will provide three data extract files to select
agencies.
The three extract files that will
temporarily serve as PPDB look-alike feeds are described here:
-
The first file is a daily transaction file
(including those with future effective dates) regarding changes to an agency’s
employees.
-
The second file is a daily full file (this is static picture – often referred to as "top of stack") of all of the
agency’s personnel.
- The third file is a weekly position data file.
We have been beta testing with Oregon
Department of Transportation as well as the Department of Human Services / Oregon Health Authority. We are now actively rolling out sample files to the 26 agencies who have requested to receive them. These agencies are currently conducting analyses to determine which of
their ancillary systems are duplicative to Workday and can eventually be phased out.
Click on the graphic above for a PDF version of our updated implementation schedule!
Click on the infographic above for a PDF version of our high level post-go-live roles overview!
Hyperlinks
Agency extract recipients: https://www.oregon.gov/das/HR/Documents/Workday%20Project%20-%20Agency%20extract%20recipients.pdf
Blog: https://workdayoregon.blog/
Implementation schedule: http://www.oregon.gov/das/HR/Documents/Workday%20Project%20implementation%20schedule.pdf
Joint Legislative Committee on Information
Management and Technology - May 2018: http://oregon.granicus.com/MediaPlayer.php?clip_id=24904
Project update: https://olis.leg.state.or.us/liz/2017I1/Downloads/CommitteeMeetingDocument/148718
Roles infographic: https://www.oregon.gov/das/HR/Documents/Workday%20-%20role%20impacts.pdf
Twitter: https://twitter.com/workdayoregon
Vision, goals and objectives of the project: http://www.oregon.gov/das/HR/Documents/Workday%20Project%20vision,%20goals,%20and%20objectives.pdf
Website: http://www.oregon.gov/das/HR/Documents/Workday%20Project%20implementation%20schedule.pdf
For more information about the project, please visit our website. Stay informed by following our Twitter feed and blog!
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