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News from DAS | February 2018
Director's message
Katy Coba, State COO and DAS Director
Summer internships
The beautiful sunshine that the Pacific Northwest enjoyed in
early February was a great uplift and a reminder that summer is coming. Now is
the time to start planning your agency’s summer internships.
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February: Start by identifying your agency internship opportunities.
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March – April: Open your recruitments, speak to college career services, and attend career fairs to advertise. Interview and place interns for meaningful summer work.
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May – September: Onboard and support your interns. Encourage them to attend summer lunch-and-learns (to be announced) for interns to network and learn more about state government. And don’t forget to talk to them about the opportunities and benefits of public service.
To help get you started, visit our internships
page for a toolkit, samples and templates. Or email our training team and
we’ll be happy to help with your planning.
Pay Equity survey closes February 28
The pay equity survey released on January 17, and to-date we are
just over 65% complete. If you are a state employee and have not taken your survey, please be sure to visit the project
website to access and complete your survey by February 28.
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 Upshaw named Chief Audit Executive
I am pleased to introduce DAS’ new Chief Audit Executive, Lisa Upshaw, who joined us in December 2017. After a successful career in the private sector as a bank manager, Lisa in 2009 joined the Oregon Employment Department, and in 2014 OED promoted her to the role of internal auditor. Lisa has been active in state government’s community of auditors and has served as chair of the Chief Audit Executive Council. Please join me in welcoming Lisa to this vital role.
-Katy Coba
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Leadership sustainability survey complete
Results show strong support for sustainability
 In late 2017 DAS conducted a survey of agency leadership on the topic of sustainability. A project of the Oregon Sustainability Board (OSB), its purpose was to gauge levels of knowledge and support for sustainability among state leaders, to guide future initiatives and strengthen programs across the enterprise.
The survey was administered to all agency leadership and senior staff. Over 330 individuals responded, providing critical insight into leadership perceptions, knowledge and needs related to sustainability.
Overall, respondents indicated strong support for sustainability. The OSB, working with the DAS Statewide Sustainability Officer, will craft proposed actions – including sustainability decision-making tools, education and training – to address the interests and needs of leadership. The leadership survey will be followed by a second survey to a random sample of 10 percent of other staff this spring.
To get more information on the survey and to see results, visit the OSB website. You can also contact Dave Wortman, DAS Statewide Sustainability Officer at david.wortman@oregon.gov.
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Storage totes at the Surplus Property warehouse
DAS' State and Federal Surplus Property program provides storage services and warehouse space to many agencies, including Parks & Recreation, DOGAMI and the Oregon Health Authority. Surplus Property staff recently helped OHA with a full inventory of items the agency stores for emergency management purposes. All the contents of 175 totes consist of non-perishable supplies, which OHA acquired from FEMA through the Surplus Property Federal Donation program. OHA catalogs every tote for easy identification. In the event of a disaster, the agency would have access to safe and secure supplies to help accomplish its mission. Agencies with similar needs may find Surplus Property an ideal solution.
For information on storage solutions and other Surplus services, visit www.oregonsurplus.com or call 503-378-6020.
'Workday' – a new HR system
The Workday Project team is bracing for impact – the innovative impact that “Workday” will bring to all of Oregon state government once the new HR system goes live in June! The team has much to share between now and go-live, including a new road map that outlines key upcoming milestones. Click the road map graphic to access a larger version.
Feel free to visit the Workday Project website where you will find a monthly newsletter, social media links, informational handouts, and more! Please contact the project team at CHRO.Workday@oregon.gov with any questions or feedback.
Refreshing recruitment practices
To continue to recruit the best and brightest workforce, we are updating our
recruitment practices and moving to a candidate-focused experience where job
seekers from all communities can apply to state government positions quickly
and easily. Updates include:
- Eliminating lengthy and tedious application processes and moving
to a mobile friendly process which will only improve with the Workday system.
- Writing job announcements that clearly and simply tell an
applicant what the job is and the experience and skills essential for success.
- Requiring transcripts later in the recruitment process, clearing
an obstacle to applicants being considered for a position.
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Accepting
self-certification of minimum qualifications rather than manually verifying, which will ensure that agencies consistently screen all
applicants, including veterans, for minimum qualifications.
For more information, contact any state agency HR department.
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