Katy Coba, State COO and DAS Director
When DAS issued its last newsletter to agencies and other stakeholders, we were busy preparing for the August eclipse. Now we are gearing up for winter weather's effects on travel and state facilities, and dusting off our building closure process.
In this newsletter, we feature updates on some of our highest profile projects, and introduce you to two fellow ambassadors of public service who recently promoted to new positions within DAS.
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 Brian DeForest, who has served as state government’s deputy chief financial officer for many years, has taken the role of chief administrative officer following the retirement of Bret West this past summer. In his new role, Brian applies his steady hand and knowledge of state government to oversee many of DAS' services to state agencies: asset management, financial services, fleet and parking, risk management, procurement, publishing and distribution, and surplus property.
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 Kate Nass, in September, became the new deputy CFO following Brian’s promotion. Kate previously was a DAS budget analyst, working on the last four budget cycles. She has also served at the Oregon Health Authority and the Early Learning Division. She is highly respected for her ability to operationalize complex ideas and focus on delivering results. CFO George Naughton and Kate are interchangeable allowing CFO leadership to be in multiple places at the same time, which will provide even better support for agencies.
Please join me in welcoming Kate and Brian to their new roles.
-Katy
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Compliance Made Easy!
In 2015, new procurement and contract administration training requirements were written into law. Before Dec. 31, 2018, state employees responsible for administering contracts will be required to meet newly established training standards.
To make compliance easy, DAS Procurement Services has developed a new online certificate, "DAS PS Contract Administration Training Certificate."
The training launches soon and consists of:
- 11 learning events, each with an associated quiz.
- Online delivery; participants can train from a computer whenever it's convenient.
- No fees! Access and take the training in iLearn.
- Test-out option; participants can go directly to each learning event’s quiz; those who pass get full credit for the learning event.
- Certificate upon successful completion.
For more information, visit the procurement training law page.
A note from Madilyn Zike, State Chief Human Resources Officer
Many new and positive changes are happening for our
workforce right now. My team has spent a great deal of time with employees and
stakeholders to make sure what we deliver is helpful and valuable. Read on to learn
what the Chief Human Resources Office is up to.
The biggest
project coming from CHRO is the replacement of the state’s 25-year- old green
screen HR system with the new "Workday®” system! Don’t miss the Workday Project articles below.
With the signing
of HB 2005 this year, the pay equity project is in full swing. The project team has
created several subgroups to bring Oregon state government's compensation and
recruitment systems, policies and practices into alignment with legislative
mandates. Visit the project website to sign up for updates.
State
government has a new policy on Veterans’
preference in employment. The policy aligns HR practice with guidance from BOLI on how to apply the
Veterans’ preference in public employment law. The CHRO published
a toolkit
that includes a Veteran’s Preference Guide and sample evaluation forms for evaluating applicants and
documenting the employee-selection process.
Finally, we
continue to develop succession planning resources to identify and grow
the state’s future leaders. The following activities are ongoing, and provide
the framework for a succession planning strategy:
As you can tell, it is an exciting time. We look forward to partnering with
you on the important work to come. Please contact my office at 503-378-3622 or chro.hr@oregon.gov, if you have any questions.
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Functionality Overview
Oregon state government's current HR system relies on outdated processes and shadow systems, which hinder enterprise-wide cohesion and the ability to harness reporting capabilities for critical decision-making. A new system, called Workday, will address these deficiencies and provide an overdue user-friendly interface.
This table illustrates many of the functions state
government can expect when Workday goes live in June 2018:
Click the table for
a larger view.
Getting
Ready for Workday
State agencies, boards and commissions have selected agency
readiness contacts to facilitate the organizational change
management efforts of the Workday Project. Individuals in these roles will:
- serve as a point of contact
- facilitate data collection
- validate the organization’s hierarchy
- ensure project communications and surveys reach
all employees
- relay project feedback from their organization
A project of this size and scope will only be successful
through strong change
management efforts and dedicated change enablers. The project
team extends thanks to these vital partners.
For more information, visit: Workday.Oregon.gov.
Questions or comments? Send an email to chro.hris@oregon.gov.
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