Titles I, IIA, VI and X
The Office of Federal Programs would like to wish
our educational colleagues a Happy and Healthy New Year. The start of the new year brings into perspective those final preparations for completing federal program
applications, submission of expenditure reports, and monitoring oversight for
districts receiving federal allocations.
Monitoring federal programs is an important piece for the Oklahoma State
Department of Education and Oklahoma school districts due to the huge impact supplemental
educational programs have on student achievement. In order streamline the
monitoring process, Federal Programs has revised the monitoring tool and implemented a new three year monitoring cycle, which is a shift from the five
year cycle of previous years. Most districts will be monitored once per cycle; however, there are monitoring policies that may require a district to be monitored in consecutive
years. Districts
will be notified if this should occur.
The revised Consolidated Federal Grant Programs Compliance Monitoring
Document will be sent electronically to all district superintendents by
mid-January along with the monitoring schedule. Districts will be scheduled for either a desk or site monitoring and the process will begin in February for those districts scheduled to be
monitored in FY2013.
The
Office of Federal Programs will host a webinar for districts designated to be
monitored this year. This webinar will
be scheduled after the monitoring documents are sent in order to provide
districts time to prepare questions regarding the new monitoring tool. More information about this webinar will be sent via the Title
I listserv.
A
special thanks to all district personnel who are at the helm for ensuring
quality instruction is provided to all students.
Gloria Bayouth Executive Director, Titles I, IIA, VI and X
McKinney-Vento Homeless Education Assistance Act: The 2013 McKinney-Vento Homeless Education Assistance Act Subgrant Application will be available at http://ok.gov/sde/title-x-part-c on
Friday, February 15, 2013, and will be due on Tuesday, April 30, 2013.
Districts that have a substantial number of homeless students are
encouraged to apply for the three-year grant. For more information about
this grant, visit the McKinney-Vento page of the OSDE website.
Child Nutrition
As you are aware, the United States Department of Agriculture (USDA) has mandated new meal pattern requirements for lunch that became effective July 1, 2012. Recently, USDA has eliminated the MAXIMUMS in the Grains and Meat/Meat Alternative components. This change should enable schools to better implement the new meal pattern. The USDA Memo (SP-11-20142) outlining these changes can be found on the Child Nutrition eClaims System under Other Documents. If you have questions, please contact the Child Nutrition office at (405) 521-3327.
Joanie Hidenbrand Executive Director, Child Nutrition
Verification of Approved Applications: Verification of your approved free/reduced-price applications should be
complete. The Verification Summary Report must be submitted prior to
accessing the January claim for reimbursement.
Upcoming Training Opportunities: The Child Nutrition office will be conducting state-wide New Breakfast Meal Pattern Workshops
from February 19 through March 15. These requirements will be effective
on July 1, 2013. Flyers concerning the workshops will be coming to you
in e-mails and regular mail. Please be looking for them!
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Great
possibilities and new beginnings abound in spring, and this is especially true
in the Office of Bilingual (Title IIIA) and Migrant (Title IC)
Education. With assistance from our
local migrant education programs, Oklahoma’s Migrant Education Program (MEP)
established the State Migrant Parent Advisory Council (PAC) in November 2012. The State PAC will advise on migrant parents’
concerns related to the planning, operation, and evaluation of the MEP programs
in which their children participate. The
Oklahoma MEP cannot wait to collaborate with the State PAC and with all of our
local programs this spring.
In addition to
collaborating with the State PAC, the Office of Bilingual and Migrant Education
is looking forward to providing technical assistance through consolidated monitoring
to our state’s Title IIIA and Title IC local education agencies (LEAs). Consolidated monitoring will provide our team
the opportunity to take a comprehensive look at the progress and proficiency of
your LEA’s migrant and immigrant students and English language learners (ELLs).
Great progress
can be made for migrant, immigrant, and ELL students when educators collaborate
across state lines as well. The WIDA Consortium
has announced the 2013 National Conference:
“Language Learners Success:
Building on Strengths,” which will be held October 17-19, 2013, in
Milwaukee, Wisconsin. If you are
interested in attending or submitting a proposal for presentation, please visit
the conference website at www.widaconference.us
for more information.
Melissa McGavock Director, Titles IC and IIIA
Important Documents Available on the Title IIIA Webpage: 2013 ACCESS for ELLs Test Window
Updated Home Language Surveys: English, Russian, Spanish, Vietnamese
Upcoming Training Opportunities: ACCESS for ELLs Test Administrator Training Webinar - January 15
ACCESS for ELLs Test Ordering Webinar - January 24
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The 21st Century Community
Learning Centers (21st CCLC) initiative is the only funding source
in Oklahoma dedicated exclusively to afterschool programs. Each state
receives these federal funds based on its share of Title I funding for
low-income students. This is a competitive grant educational entities may apply for to support afterschool
programs that provide services to students attending high-poverty,
low-performing schools.
A recent analysis of 68 studies of
afterschool programs concluded that high-quality afterschool, before-school and
summer learning programs can lead to improved school attendance, behavior and
course work. Students participating in high quality afterschool programs
went to school more often, behaved better, received better grades and did
better on tests compared to non-participating students. Afterschool
programs also keep young people safe between the hours of 3 to 6 p.m. and help
working families. Our 21st CCL programs are a key to helping
our students become college, career and citizen ready.
The grant application process
usually begins in the spring for the following school year. School
districts, community-based and faith-based organizations are all eligible to
apply. To learn more about this competitive grant opportunity and its
upcoming deadline for submission, visit the SDE website at http://www.ok.gov/sde/21cclc.
Sonia Johnson State Director, 21st Century Community Learning Centers
The Office of Special Education Programs (OSEP) is currently rethinking its accountability system in order to shift the balance from a system focused primarily on compliance to one that puts more emphasis on results for students with disabilities. Individuals with Disability Education Act resources will be aligned to support improved educational results and functional outcomes for children with disabilities. OSEP's vision for Results Driven Accountability (RDA) aligns all accountability components in a manner that best supports states in improving results for infants, toddlers, children and youth with disabilities, and their families. OSEP's IDEA monitoring activities will focus on improving education results and functional outcomes for children with disabilities and ensuring that states meet the IDEA program requirements. The current monitoring system places heavy emphasis on procedural compliance without consideration for how the requirements impact student learning outcomes. In order to fulfill the IDEA requirements, a more balanced approach to supporting program effectiveness in special education is necessary.
OSEP has added RDA to the current monitoring system for the states that were monitored in 2011. Each state was required to choose an indicator to focus efforts on improving results for infants, toddlers, children and youth with disabilities. Oklahoma chose Early Childhood Outcomes (ECOs), for IDEA Part B and C (SoonerStart Early Intervention Services), as the area/indicator for our results driven focus, because of the newness of ECOs, missing data and poor quality of our data.
The Oklahoma State Department of Education (OSDE) Special Education Services (SES), Early Childhood Stakeholders, along with assistance from the Early Childhood Outcomes Center (ECO), the Southeast Regional Resource Center (SERRC), and OSEP developed the Oklahoma Results Plan. The plan identifies the following three goals to focus efforts and resources:
- Staff is knowledgeable and consistent in the process of determining the rating for ECO;
- Parents have meaningful participation and understanding of achieving outcomes for their child; and
- Services and practices with young children and family members must be based on explicit principles, valid practices, and research-based evidence according to federal regulations.
The OSDE recently conducted a state-wide extensive training on "Measuring and Improving Child Outcomes" presented by Christina Kasprzak, ECO, and Grace Kelley, SERRC. This training included: focus on results, parental input, authentic assessment, ratings determination, typical child development, and integrating the Child Outcome Summary process into the Individualized Family Service Plan (IFSP) and the Individualized Education Program (IEP). Participants included parents, early childhood special education teachers, school administratiors, service providers and resource coordinators. The next step is to provide parent training through the Oklahoma Parents Centers (OPC) regional workshops and state conference.
Dr. Rene Axtell Assistant State Superintendent, Special Education Services
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Oct. 2012 Volume I, Issue 3
Third Quarter Calendar
Titles I, IIA, VI and X
January
22 December Claim Due
February
15 McKinney-Vento Grant Application Available
19 January Claim Due
March
26 February Claim Due
Videoconference Schedule
Titles I, IIA, VI and X
January 17, 1:30: Title I Schoolwide Planning: Setting Schoolwide Goals and Creating Implementation Tasks Using the WISE Tool
February 20, 1:00: Title I Schoolwide Planning: Completing Your Schoolwide Planning Year
Contacts
Titles I, IIA VI, X (405) 521-2846
Child Nutrition (405) 521-3327
Titles IC and IIIA (405) 521-3196
21st Century Community Learning Centers (405) 522-6225
Special Education Services (405) 521-3351
Resources
United States Department of Education
Oklahoma State Department of Education
OSDE Federal Programs
21st Century Community Learning Centers
Federal Programs Webinar Schedule
OSDE Videoconference Network
United States Department of Agriculture
WIDA
Special Education Services
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