OSDE - SES April 12, 2022 - Internal

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Announcement

Indicator 14 - Post-School Outcomes Survey Guidance Brief

The Oklahoma State Department of Education, Special Education Services (OSDE-SES) annually surveys exiters (students who exit the IDEA) aged 16 and up a year after they graduate, dropout, or age out and reports the following data to the U.S. Office of Special Education Programs (OSEP). The results are reflected in the annual District Determination Profile (DDP) and districts are measured against targets.

It is important to have a high response rate in the Post-School Outcomes (POS) Survey to ensure that the data represent the State and improve effective transition programs and services. 

Please see Indicator 14: Post-School Outcomes Survey Guidance Brief for information on ways you can improve your district's and our State's survey response rates.

Assessment

**NEW: OAAP Teachers Input Needed

Accessible Teaching, Learning, and Assessment Systems (ATLAS) at the University of Kansas is seeking teachers of students with the most significant cognitive disabilities in grades 3-12 to participate in a survey about making instructional decisions. The purpose of this research is to understand how teachers think about academics and how they make decisions on what to teach. 

Survey will close on Monday. May 9th 


OAAP Update

An OAAP update has recently been posted on 3/21/22.  You can find the most recent information regarding the Spring Testing Window, Manual Links, TIP Sheets, High School Testing, and what the No Test Access Message means.    


**NEW: OAAP Testing Window

The OAAP testing window opened on March 21st and will remain open until May 17th. Please reach out to Caroline Misner or Kristen Coleman, if you have any questions or need assistance with OAAP testing.  

Finance

FY23 Assurances

The FY2023 Assurances are now available online. Assurances must be completed prior to July 1st. You can access the Assurances through your Single Sign On, then click on the Grants Management/Expenditure Reporting. Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2023 then proceed to create your Assurances. If assistance is needed please contact your finance specialist. 


Allocation Adjustment Release Memo

The purpose of this memorandum is to inform you that your IDEA Part B Allocation Adjustment has now been uploaded in the Grant Management System (GMS). Districts must complete a budget amendment in order to view and budget those funds.

Please view the FY22 IDEA B Allocation Memorandum


Project 615 Re-Allocation

The Re-Allocation of Project 615 funds has been completed.  Districts not submitting a budget application by December 31, 2021 have forfeited their allocation.  Districts having completed a budget application prior to January 1, 2022 have received additional funds and must complete a budget amendment to budget the additional funding.  

Should you have any questions please contact your financial specialist.


Transition from DUNS Number to Unique Entity Identifier (UEI)

Starting on April 4, 2022, the Integrated Award Environment (IAE) systems (i.e., SAM.gov, FPDS, eSRS, FSRS, FAPIIS, and CPARS) will comply with the Federal Government’s requirement to end use of the DUNS Number for Federal award management. The U.S. Department of Education’s Grants Management System (G5) will also implement this transition on April 4, 2022. View Transition from DUNS Number to Unique Entity Identifier (UEI) for more information. 

data

**NEW: End of Year Training

The Data Team is hosting two virtual training sessions next week for the end of year data collection. In May, two “open door” support meetings will also be held.

Registration information is available.

Trainings/Webinars

Indicator 14: Post-School Outcomes Informational Webinar

What: Indicator 14: Post-School Outcomes Survey Informational Webinar

When: Thursday, April 14, 2022, 11:30 AM Central Time (US and Canada)

Where: Zoom Meeting

Register for Indicator 14 Informational Webinar

**After registering, you will receive a confirmation email containing information about joining the meeting.

Why: Learn about the benefits of surveying your own students 

How: Learn what is involved and how to complete the surveys

*This meeting will be recorded so please register if you want to learn more, but cannot attend!


Every Move Counts, Clicks and Chats

Every Move Counts, Clicks and Chats is an update and expansion of the original Every Move Counts. Emc³ is a sensory based approach to assistive technology, communication, switch use and AT. Information is relevant to the needs of those individuals who currently appear unable to communicate their wants and needs spontaneously in their environment, regardless of age or severity of physical and/or cognitive differences. It includes assessment, implementation and evaluation of effectiveness strategies.

Each session carries over information learned from the previous, so registration for all four sessions is required to complete the training.

Register for all sessions.

Dates:

For more information about the training and the speaker, view the event flyer for Every Move Counts, Clicks, and Chats.


**NEW: Oklahoma Parents Center

April's Trainings with the Oklahoma Parent's Center

Mindful Mondays from 6:30-7:30PM via Zoom

Lunch and Learn on Tuesday's at Noon via Zoom 

Thursday's Training Sessions at 9:00AM via Zoom


Deaf Education Conference 2022

empowering

Pre-Conference  June 6 - 7, 2022

Conference   June 8 - 9, 2022  

Registration for the Oklahoma Deaf Education Conference is now open and we have a great conference planned! We can't wait to host everyone at OSD! 

Attached you will find a flyer with information about the conference, presenters, and our very special guest! To register, please click on the link or use the QR code which will take you to the registration website. On the website you will find registration, a full schedule, list of presenters, and lodging information.

The pre-conference will have 2 tracks. There will be a track for educational interpreters who have not yet achieved a QAST level IV or EIPA level 4 (like OEITI) and a track for early intervention/early childhood. The main conference will have three tracks which will be for all educational interpreters, early intervention and early childhood, and teachers of the deaf.

Thanks to the Oklahoma State Department of Education, this conference is being offered at no cost to in-state attendees. Reimbursement for lodging is available through OSDE-SES Project 613. Districts will need to complete an online application through the Grants Management System (GMS). For reimbursement, districts will need to submit an online Expenditure Report through the GMS.

For more information, see Empowering All flyer and registration

Professional Development

**NEW: 2022 Paraprofessional Conference

The Oklahoma State Department of Education – Special Education Services – is hosting two one day paraprofessional conferences this fall. For more information about the event, please contact Abby Johnson or Megan Horton.

Para Conf

UPDATE 2022 Special Education Boot Camp

The Oklahoma State Department of Education is updating to a new learning management platform and moving from OSDE Connect to another vendor over the summer.  We will be migrating all of the material from the current format to the new system and therefore OSDE-SES will not be able to offer another boot camp until the Fall.  We have set the dates for Sept 12-November 20Applications will be due no later than August 26th.   

This process will also affect district-level Special Education Boot Camps who use the OSDE Connect platform.  If you are interested in hosting a district-level boot camp, we will be taking applications to be a district-level provider over the summer for a Fall release of the new module.

Other options for potential boot camp candidates are either to apply and attend a university-offered boot camp that is not dependent on our current online platform for the summer or hire the potential candidate as a long-term sub or para and have the individual complete the OSDE Special Education Boot Camp or District-Level Boot Camp beginning in the Fall.  The boot camp course typically takes nine weeks to finish, plus doing the observation/field experience.  If the candidate completes the observations/field experience during the process of taking the course, the candidate would be able to apply for the Provisional Special Education Teaching License before the Winter break and upon receipt of the provisional certificate, hold a caseload starting in January.

We are very optimistic that the new platform will be much smoother and user-friendly.  If you have any questions, please contact Michele DeBerry.


Zarrow Summer Virtual Professional Development Institute

Tuesday's, May 31st through August 2nd from 9:00AM until Noon (CST)

Session Topics:

  • Transition Planning
  • Student Involvement in the IEP
  • Strength-Based Assessment
  • Literacy Skills for Employment
  • Research to Practice Lesson Starters
  • Post-Secondary Goal Exploration 

                 And More!! 

**Approved for Project 613

Learn more and Register with the Zarrow Summer Virtual Professional Development Flyer


Free Secondary Transition Professional Development Opportunities

Professional Development for Oklahoma Teachers- 

The OSDE-SES has partnered with the OU Zarrow Center to provide free high quality professional development to improve secondary transition planning and better outcomes for students. 

IN-PERSON in OWASSO

Other News

Educational Interpreter Registry

If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry.  All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs. 


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