OSDE - SES May 4, 2021 - Internal

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Educational Interpreter Registry

If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry.  All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs. 


Sneak Peek of the New Goals and Objectives Page in EDPlan

​EDPlan Sneak Peeks continue with a 1-hour Sneak Peek of the New Goals and Objectives page.  Come take a look at the new goals and objectives page at one of our 3 sneak peeks.  

We look forward to sharing a peek of what the new EDPlan will look like.  See the attached schedule to register for a session, here.


New: Compensatory Services Due to COVID-10 Pandemic

Compensatory Services due to COVID-19 can be thought of as "recovery services". These are services that are determined necessary due to how the pandemic has impacted the student's services and skill progression due to school closures, quarantine, virtual learning, and distance learning.  To view the guidance, here


Evaluation and Eligibility Handbook

The OSDE recognizes there are areas in the new Evaluation and Eligibility Handbook that differ from the information in the Oklahoma Special Education Handbook. The Evaluation and Eligibility Handbook was developed by a committee of school-based professionals to assist multidisciplinary teams of educators and parents to address student needs related to the referral, evaluation, identification, and provision of special education and related services to students with disabilities. It provides information on the regulatory requirements under the Individuals with Disabilities Education Act (IDEA) and best practices. The information provided in this handbook should be used in conjunction with existing state policies and federal laws and is not intended to replace any existing regulation or policy. At this time, multidisciplinary teams of educators and parents can utilize the guidance in the Evaluation and Eligibility Handbook or the guidance in the Oklahoma Special Education Handbook as long as the initial evaluation and reevaluation procedures utilized meet the requirements under the IDEA and Oklahoma policies. 


UPDATE! SIS-Wave-EDPlan Data Integration Guidance

OSDE-SES now anticipates integration will be fully implemented by May 3, though this is subject to change. Please review the updated guidance document for changes (highlighted on pages 2, 4, 5 & 21).

If you were not able to participate in one of the informational webinars, you may watch it here. Please direct questions to the SPED Data Team.


End of Year Training Assistance

“Open door” sessions for individual, specialized assistance will be held online again this year on May 12th and May 19th, mornings only. These are “come and go” events. We will have breakout rooms for questions about specific records, while general information can be reviewed in the main room. You will not sign up for a specific time, but will be assisted in the order you join the session. 

Please register via the links in the attachment.                                                                            If you were not able to participate in the webinars, one was recorded and posted. The attachment has the link.


2020-2021 Testing Window Information

The 2021 OAAP Spring Window opened on March 8, 2021, and will remain open until May 7, 2021.

In light of the safety concerns caused by the COVID-19 pandemic, the Oklahoma State Department of Assessments has provided flexibility in when districts may administer state assessments.  For the spring 2021 assessment window, districts may administer assessments during the evening and on Saturdays. The Office of Assessments will provide support to districts Monday-Thursday 8 am - 8 pm and Friday-Saturday 8 am - 4 pm throughout the testing window.

Oklahoma has 10 testing days left before the DLM testing window closes on May 7, 2021. There are 173 schools still completing tests as of April 27, 2021.

Testing Chart

Reminder:  As a result of the coronavirus (COVID-19) pandemic, the U.S. Department of Education granted a waiver to Oklahoma to forego federally required state tests in grades 3-8 and high school for the 2019-2020 school year. The approval of this waiver provides an exemption to the assessment graduation requirements put forth in 70 O.S. § 1210.508 for students graduating in the 2020-2021 school year who did not have the opportunity to take required assessments in spring 2020 due to the COVID-19 state of emergency.


Contacting the DLM Service Desk

Do not send any Personally Identifiable Information (PII) for a student via email or chat. This is a federal violation for the family Education Rights and Privacy ACT (FERPA). PII includes a combination of information that could be used to identify a student, such as a student’s name or Student Sate Identifier. Oklahoma will only use the STN of a student.

Do send:

  • Your contact information (email address and name)
  • The state and District in which your school is located.
  • Error Messages including the testlet number if applicable to the problem
  • The Service Desk tick number when following up on a previously submitted issue.

Security Reminder

  • When contacting the DLM Service Desk with a concern about a testlet, the testlet ID is all that is needed.
  • Per the security agreement, testing materials must be kept secure.                                           -no screenshots/photos of testlets                                                                                           -no sharing/emailing of TIPS

Live Chat Support for Kite Educator Portal is Now Available

chat

Live Chat support with the Dynamic Learning Maps® (DLM®) Service Desk is now available in Kite® Educator Portal. The Live Chat method of asking questions is supported by the same skilled Service Desk staff who answer phone calls and emails.

Complete the following steps to live chat with a DLM Service Desk agent.

  1. Select the Live Chat link in the lower left corner of the homepage in Educator Portal.
  2. Enter contact information including name, email address, and state as well as a summary of assistance needed.
  3. Select the Start Chat button at the bottom of the form to open the chat window.

The next available agent will review the information provided and respond. Please do not send any Personally Identifying Information (PII) in the chat.

Transcripts of Live Chat sessions are not provided.

DLM Service Desk Live Chat Hours

7 a.m.–5 p.m. (Central) Monday–Friday

finance

Special Education Project 617, COVID Assist

Project 617 COVID Assist was created to assist districts with the recovery of the COVID19 Pandemic for Special Education.  Districts were allotted an allocation in fiscal year 2020.  Due to these funds being awarded in June 2020, districts were allowed to carryover funds into fiscal year 2021.  However, these funds must be encumbered by June 30, 2021 and will not carryover into fiscal year 2022.


LEA Agreement Amendment

Districts must review their MOE tab in their LEA Agreement to verify their submitted data matches their OCAS data for FY19 and FY20. If assistance is needed, please contact your finance specialist.


FY2022 Assurances

The FY2022 Assurances are now available! 

Follow these steps: 

  1. You can access the Assurances through your Single Sign On.
  2. Click on the Grants Management/Expenditure Reporting.  
  3. Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2022
  4. Lastly, proceed to create your Assurances.  

*If assistance is needed please contact your finance specialist.


FY2022 LEA Agreement

The FY2022 LEA Agreement is now available online. The due date is prior to July 1st.

Follow these steps: 

  1. You can access the LEA Agreement through your Single Sign On.
  2. Click on the Grants Management/Expenditure Reporting.
  3. Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2022.
  4. Lastly, proceed to create your LEA Agreement.

 Districts must complete their FY2022 Assurances prior to completing their FY22 LEA Agreement. If assistance is needed please contact your finance specialist.


Project 613 UPDATE

OSDE sponsored events, professional development, and conferences are beneficial to special education teachers and staff. Additionally, Project 613 does not have a deadline to submit an application. Districts can submit an application at any time. Please Note: All upcoming activities and events are subject to being rescheduled, canceled, or move to an online format. Information about any changes will be posted to the listserv.  

To view our updated Project 613 information, please click here.

trainings

Deaf-Blindness and the Role of the Intervener

The Oklahoma Department of Education – Special Education Services and the Oklahoma Deaf-Blind Technical Assistance Project invite you to attend Deaf-blindness and the Role of the Intervener to learn about the impact interveners have on children and youth with losses in vision and losses in hearing. 

For more information and dates click here. Please register by clicking on the date you would like to attend. 

After registering, a confirmation email will be sent. 


Work Experience/Accommodations Panel for Individuals who are Deaf/Heard of Hearing

DHHTC

When: 9 a.m. to 10:30 a.m. CST, May 6th 

Where: Online via Zoom 

If you teach or work with Deaf/Hard of Hearing 10th-grade through 12th-grade students in Oklahoma, we would like to invite you and your class to a panel discussion with Deaf/Hard of Hearing professionals in Oklahoma. They will be sharing with us the types of accommodations available in the workplace and various work experiences they have had.

Register for the meeting here!

For more information and to see the flyer, click here


Special Education Leadership Webinar Series

When: May 11, 2021 - 3:00-5:00PM CST

Discussing topics such as organizational leadership, strategic analysis, and goal setting, this multi-session webinar series will provide special education directors and other district program staff the opportunity to seek out what it means to be a part of an organization. Questions such as “what currently is”, in an organization, and also, “what currently could/should be” for it to achieve its mission will be the center point of discussion. Participants will come away from the sessions with the knowledge and understanding to help fulfill their goal of providing quality education to all students. 

For more information about the webinar series, view the flyer here.                                    To register for the first session on May 11, 2021, click here.

Professional Development

Paraprofessional Training - Part I and II in Oklahoma City

Para

The Oklahoma State Department of Education – Special Education Services Division in collaboration with Dr. Kaylin Coody will be hosting paraprofessional training at two different locations: Glenpool and Oklahoma City. Topics of discussion include: Behavior Strategies, Progress Monitoring, Data Collection, and Classroom Behavior Management for Paraprofessionals. The training, in addition to online work, will provide the required hours of SDE curriculum necessary for the OSDE Paraprofessional Certificate.

The training is divided into two parts – Part I and Part II. Participants will need to register for a location of their choice and complete both Part I and Part II at that location. If participants do not complete both sessions at the location of their choice, they will not receive credit for the required hours necessary for the OSDE Paraprofessional Certificate.

The training is free of charge if participants attend both sessions. If attendees do not participate in both training sessions, the district will be responsible for the cost associated with the participant(s).

Registration is required as enrollment will be limited due to COVID-19, as we will be implementing and following CDC and State guidelines. All participants will be required to wear a mask.

                ♦To register for the Oklahoma City training, click here.                                                              ♦To register for the Glenpool training, click here.

Questions about the training can be directed to Abby Johnson!

other news

Signature Series | 2020-2021

Thank you to everyone who attended and supported the first Special Education Services Signature Series! 

Sig Series

This Signature Series addressed trauma, problematic behaviors, student motivation, and problem-solving. Through case studies, humorous stories, and examples of everyday challenging situations, we discovered nationally recognized educational leaders' strategies and interventions to help all students, especially students with disabilities.  Please pay it forward! 


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