OSDE - SES March 16, 2021 - Internal

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Caseload Survey

The Oklahoma State Department of Education Special Education Services (OSDE-SES) has determined a need to revise the Caseload policy currently in effect to better address the needs of students and teachers. To do this, we must have stakeholder input and involvement. This is a reference to the current caseload policy, not the calculation within EdPlan reporting. To view current policy, click here.  

The survey link is provided here

Educational Interpreter Registry

If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry.  All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs. 

District-Level OAAP Participation Expected to Exceed 1.0 percent

Required: If your district is anticipating more than 1.0 percent of your testing population will participate in the OAAP/DLM testing in the 2021 spring operational window, the survey: “2021 Justification for Exceeding 1.0 Percent OAAP Participation” must be completed online by February 5, 2021. If your district is not expecting to exceed the cap, no action is required. 

The survey is designed to be completed by someone at the administrative level with special education and state testing knowledge. It may be completed by either the District Testing Coordinator, Special Education Director, or someone in a similar position. A link to the survey, a pdf template version of the survey, and resources for completing the online survey are posted to https://sde.ok.gov/assessment under the heading “Justification for Exceeding 1.0 Percent OAAP Participation.”

2020-2021 Testing Window Information

The 2021 OAAP Spring Window opened on March 8, 2021, and will remain open until May 7, 2021.

In light of the safety concerns caused by the COVID-19 pandemic, the Oklahoma State Department of has provided flexibility in when districts may administer state assessments.  For the spring 2021 assessment window, districts may administer assessments during the evening and on Saturdays. The Office of Assessments will provide support to districts Monday-Thursday 8 am - 8 pm and Friday-Saturday 8 am - 4 pm throughout the testing window.

The chart below provides a visual for the assessments that are required at each grade level.

Testing Chart

Reminder:  As a result of the coronavirus (COVID-19) pandemic, the U.S. Department of Education granted a waiver to Oklahoma to forego federally required state tests in grades 3-8 and high school for the 2019-2020 school year. The approval of this waiver provides an exemption to the assessment graduation requirements put forth in 70 O.S. § 1210.508 for students graduating in the 2020-2021 school year who did not have the opportunity to take required assessments in spring 2020 due to the COVID-19 state of emergency.

Contacting the DL Service Desk

Do not send any Personally Identifiable Information (PII) for a student via email or chat. This is a federal violation for the family Education Rights and Privacy ACT (FERPA). PII includes a combination of information that could be used to identify a student, such as a student’s name or Student Sate Identifier. Oklahoma will only use the STN of a student.

Do send:

  • Your contact information (email address and name)
  • The state and District in which your school is located.
  • Error Messages including the testlet number if applicable to the problem
  • The Service Desk tick number when following up on a previously submitted issue.

Live Chat Support for Kite Educator Portal is Now Available


Live Chat support with the Dynamic Learning Maps® (DLM®) Service Desk is now available in Kite® Educator Portal. The Live Chat method of asking questions is supported by the same skilled Service Desk staff who answer phone calls and emails.

Complete the following steps to live chat with a DLM Service Desk agent.

1.     Select the Live Chat link in the lower left corner of the homepage in Educator Portal.

2.     Enter contact information including name, email address, and state as well as a summary of assistance needed.

3.     Select the Start Chat button at the bottom of the form to open the chat window.

The next available agent will review the information provided and respond. Please do not send any Personally Identifying Information (PII) in the chat.

Transcripts of Live Chat sessions are not provided.

DLM Service Desk Live Chat Hours

7 a.m.–5 p.m. (Central) Monday–Friday

NOTE: Currently, when Live Chat is accessed outside of operating hours, the Live Chat window is empty. However, later this year, hours of operation will be displayed when users access the Live Chat outside of operating hours.

Resources for Implementing the Individual Career Academic Planning (ICAP) for Students with Disabilities

Please click here to view the recently updated 2021 ICAP FAQ for the IEP.

Visit the OK Edge  to access additional resources for Implementing Individual Career Academic Planning (ICAP) for Students with Disabilities:

  • ICAP Best Practices for Implementing ICAP for Student with Disabilities
  • ICAP IEP Comparison Document
  • Internships FAQ

Project 613 UPDATE

OSDE sponsored events, professional development, and conferences are beneficial to special education teachers and staff. Additionally, Project 613 does not have a deadline to submit an application. Districts can submit an application at any time. Please Note: All upcoming activities and events are subject to being rescheduled, canceled, or move to an online format. Information about any changes will be posted to the listserv.  

To view our updated Project 613 information, please click here.

Allocation Adjustment Release Memo

The purpose of this memorandum is to inform you that your IDEA Part B Allocation Adjustment has now been uploaded in the Grant Management System (GMS). Districts must complete a budget amendment in order to view and budget those funds. To view the memorandum, please click here

FY2022 Assurances

The FY2022 Assurances are now available! 

Follow these steps: 

  1. You can access the Assurances through your Single Sign On.
  2. Click on the Grants Management/Expenditure Reporting.  
  3. Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2022
  4. Lastly, proceed to create your Assurances.  

*If assistance is needed please contact your finance specialist.


End of Year Data Collection Training

The End of Year Data Collection Training will be held virtually again this spring. The dates, times and registration links are available in this attachment.

Note that end of year data will be collected on July 1 for all districts. Districts are expected to have all data prepared or submitted by this date to be considered timely. Certification will occur the two weeks that follow.

Community Connections Webinar Series

Featured Organization: Centers for Independent Living

When: Wednesday, April 21st from 3:30-4:30 pm 

OSDE-SES is partnering with community organizations for a new webinar series entitled "Community Connections." Sessions are intended for special education professionals and related service providers. The Centers for Independent Living will be joining in for the webinar. 

To register for the webinar, click here.                                                                                              For additional information about the webinar, view the event flyer here

Deaf-Blindness and the Role of the Intervener

The Oklahoma Department of Education – Special Education Services and the Oklahoma Deaf-Blind Technical Assistance Project invite you to attend Deaf-blindness and the Role of the Intervener to learn about the impact interveners have on children and youth with losses in vision and losses in hearing. 

Please register by clicking here

  • Wednesday, May 5, 2021 from 12:00pm-1:30 pm
  • Wednesday, May 12, 2021 from 3:30pm-5:00pm

After registering, a confirmation email will be sent. 

Professional Development

Free Secondary Transition Professional Development Opportunities for 2021

The OSDE-SES has scheduled high quality online Secondary Transition Professional Development Opportunities on the following transition topics: Student Involvement in the IEP and Transition 101 for IEP Stakeholders. The trainings will be provided by the OU Zarrow Center. 

Please see flyer for dates, registration, and more information.

Project 613 funds may be used for substitutes with prior approval.

other news

Signature Series | 2020-2021

Thank you to everyone who attended and supported the first Special Education Services Signature Series! 

Sig Series

This Signature Series addressed trauma, problematic behaviors, student motivation, and problem-solving. Through case studies, humorous stories, and examples of everyday challenging situations, we discovered nationally recognized educational leaders' strategies and interventions to help all students, especially students with disabilities.  Please pay it forward!