OSDE - SES March 2, 2021 - Internal

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Caseload Survey

The Oklahoma State Department of Education Special Education Services (OSDE-SES) has determined a need to revise the Caseload policy currently in effect to better address the needs of students and teachers. To do this, we must have stakeholder input and involvement. This is a reference to the current caseload policy, not the calculation within EdPlan reporting. To view current policy, click here.  

The survey link is provided here

Educational Interpreter Registry

If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry.  All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs. 

District-Level OAAP Participation Expected to Exceed 1.0 percent

Required: If your district is anticipating more than 1.0 percent of your testing population will participate in the OAAP/DLM testing in the 2021 spring operational window, the survey: “2021 Justification for Exceeding 1.0 Percent OAAP Participation” must be completed online by February 5, 2021. If your district is not expecting to exceed the cap, no action is required. 

The survey is designed to be completed by someone at the administrative level with special education and state testing knowledge. It may be completed by either the District Testing Coordinator, Special Education Director, or someone in a similar position. A link to the survey, a pdf template version of the survey, and resources for completing the online survey are posted to https://sde.ok.gov/assessment under the heading “Justification for Exceeding 1.0 Percent OAAP Participation.”

Preparing for the DLM Spring Window

This is a reminder for test administrators to prepare for the Dynamic Learning Maps® (DLM®) alternate assessment spring window for the 2020–2021 academic year. Test administrators must complete the steps in the following list before administering the assessment to students:

  • Complete the Required Test Administrator Training with a passing score.
  • Sign the security agreement.
  • Ensure students are rostered to the correct test administrator for each subject.
  • Complete and submit the First Contact survey for each student.
  • Submit the Personal Needs and Preferences (PNP) Profile for each student.

Visit dynamiclearningmaps.org for additional resources that test administrators can use to prepare for and administer the DLM alternate assessment. The state pages of the DLM website are also where test administrators can find the Guide to DLM Required Test Administrator Training, the Test Administration Manual, state testing window dates, and several other helpful manuals and resources.

If you have any questions or require assistance, please contact Delva Bird at delva.bird@sde.ok.gov

OAAP DLM/KITE Educator Portal Student Upload

Students have been uploaded into KITE Educator Portal. Ensure student data for your district is correct: 

  • Check STNs and student demographics;
  • Ensure grade levels and disability categories are correct;
  • Check for and add students not included in the upload; and
  • Remove students no longer enrolled in the district and those who do not qualify for the OAAP.

Enrollment data was based on current IEP records in OK EDPlan from 01/08/2021. Any student designated as taking the OAAP after this date will need to be uploaded into Kite manually by the DTC. For technical assistance with adding, modifying, or removing students in KITE Educator Portal, contact the OK Service Desk at 1-844-261-6481. 

Live Chat Support for Kite Educator Portal is Now Available


Live Chat support with the Dynamic Learning Maps® (DLM®) Service Desk is now available in Kite® Educator Portal. The Live Chat method of asking questions is supported by the same skilled Service Desk staff who answer phone calls and emails.

Complete the following steps to live chat with a DLM Service Desk agent.

1.     Select the Live Chat link in the lower left corner of the homepage in Educator Portal.

2.     Enter contact information including name, email address, and state as well as a summary of assistance needed.

3.     Select the Start Chat button at the bottom of the form to open the chat window.

The next available agent will review the information provided and respond. Please do not send any Personally Identifying Information (PII) in the chat.

Transcripts of Live Chat sessions are not provided.

DLM Service Desk Live Chat Hours

7 a.m.–5 p.m. (Central) Monday–Friday

NOTE: Currently, when Live Chat is accessed outside of operating hours, the Live Chat window is empty. However, later this year, hours of operation will be displayed when users access the Live Chat outside of operating hours.


Project 613 UPDATE

OSDE sponsored events, professional development, and conferences are beneficial to special education teachers and staff. Additionally, Project 613 does not have a deadline to submit an application. Districts can submit an application at any time. Please Note: All upcoming activities and events are subject to being rescheduled, canceled, or move to an online format. Information about any changes will be posted to the listserv.  

To view our updated Project 613 information, please click here.

Allocation Adjustment Release Memo

The purpose of this memorandum is to inform you that your IDEA Part B Allocation Adjustment has now been uploaded in the Grant Management System (GMS). Districts must complete a budget amendment in order to view and budget those funds. To view the memorandum, please click here


Oklahoma Career Exposure Week – Virtual Career Opportunities & Work-Based Learning Resources

Career Expo

Help students connect their interests to future careers by offering virtual career exposure opportunities during Oklahoma Career Exposure Week, March 1-5.

Find a list below of virtual professional speakers who are ready to inspire your students.

How to Get Started

Register for a Zoom conference (links below) and prepare to display your speaker via smartboard, projector or other device during the scheduled timeframe.

Prepare to have the following on hand:

  • A computer to stream the speaker’s presentation
  • Audio speakers (via smartboard or additional speakers)
  • A projector screen, smartboard or blank backdrop

Things to Consider

  • These 20-minute presentations will be recorded. Closed captioning will be available during the live sessions and on the recorded sessions.
  • If you have a microphone, please mute it during the presentation until the question and answer portion.
  • Each session will be equipped with a chat box so students can send questions to speakers in live time without the use of a microphone. An OSDE moderator will be present to help field any student questions.

After registering for an event below, you will receive a confirmation email containing information about how to join the meeting.

  • Career Focus: Information Technology
    Presenter: Pawel Matkowski of Google
    Wednesday, March 3, 9:30 a.m.
    Register here


  • Career Focus: Construction
    Presenter: Clifford Stewart of Western Oklahoma Electrical Joint Apprenticeship and Training Committee
    Wednesday, March 3, 10:30 a.m.
    Register here


  • Career Focus: Energy
    Presenter: Richard Cornelison of Oklahoma Gas and Electric Company
    Thursday, March 4, 9:30 a.m.
    Register here


  • Career Focus: Construction
    Presenter: Jimmy Fish of Oklahoma Building and Construction Trades Council
    Thursday, March 4, 10:30 a.m.
    Register here


  • Career Focus: Aerospace and Defense
    Presenters: Morgan Arline and Guillermo Morales of Boeing
    Friday, March 5, 10:00 a.m.
    Register here

Additional sessions will be announced soon.

To view more resources, join the Work-Based Learning Community by creating a profile on OSDEconnect. After you’ve signed in, click “Add," then select the Oklahoma Career Exposure Week module.

If you have questions, contact Chelsea Hunt at chelsea.hunt@sde.ok.gov.

SIS-Wave-EDPlan Integration Guidance

When: Tuesday, March 9, 2021 webinar at 9:00am


Wednesday, March 10, 2021 webinar at 1:00pm

OSDE-SES continues to work with its partners to fully integrate local student information into EDPlan. Contractors now anticipate it will be fully implemented around May 1st, though this is subject to change. In the meantime, we are sending out our full guidance document to help districts prepare for the changes.

Additionally, we are holding informational webinars on March 9 and 10. We encourage all superintendents or other operational leadership, special education directors and student information system administrators to attend one of the meetings. The webinar will be about an hour long, with additional time for questions and answers. It will be recorded if you are not able to attend.

Community Connections Webinar Series

Featured Organization: Sooner Success

When: Wednesday, March 10th from 3:30-4:30 pm 


OSDE-SES is partnering with community organizations for a new webinar series entitled "Community Connections." Sessions are intended for special education professionals and related service providers.  Sooner Success will be joining in for the webinar. 

To register for the webinar, click here.                                                                                              For additional information about the webinar, view the event flyer here

New LEA Directors Webinar Series

This webinar series provides opportunities throughout the school year for new special education directors and other district program staff to receive information on important topics to help new directors understand the federal and state context of various requirements under the IDEA. The Center for Technical Assistance for Excellence in Special Education (TAESE) will provide a federal perspective and discusses the connection between the Office of Special Education Programs (OSEP) and the state, while the OSDE will provide a state perspective and discuss the connection between the state and school districts. 

All webinars will be recorded and will be from 3:00-4:30 PM CT on the scheduled date.  The recordings of the webinars can be located here

To learn more about the webinar series, view the event flyer here.


March 9, 2021: Dispute Resolution in Special Education 

To register for Dispute Resolution in Special Education, click here.

To join Zoom for Dispute Resolution in Special Education, click here


April 13, 2021: SPP/APR 

To register for SPP/APR, click here.


May 11, 2021: Leadership and Management 

To register for Leadership and Management, click here.

American Sign Language (ASL) Courses – Rescheduled Classes

Due to the power outages and winter storm we experienced last week, we had to reschedule Session Five and Six of the American Sign Language (ASL) classes. Participants will need to re-register for a session five and a session six. It is preferable that you sign up for a session five and a session six that corresponds with a matching section.

Wednesday Classes (Section One – 4:00 pm timeslot)

Date: March 3, 2021: Session Six


Thursday Classes (Section Two – 4:00 pm timeslot)

Date: March 4, 2021: Session Six


Thursday Classes (Section Three – 6:00 pm timeslot)

Date: March 4, 2021: Session Six

Professional Development

Free Secondary Transition Professional Development Opportunities for 2021

The OSDE-SES has scheduled high quality online Secondary Transition Professional Development Opportunities on the following transition topics: Student Involvement in the IEP and Transition 101 for IEP Stakeholders. The trainings will be provided by the OU Zarrow Center. 

Please see flyer for dates, registration, and more information.

Project 613 funds may be used for substitutes with prior approval.

other news

Signature Series | 2020-2021

Thank you to everyone who attended and supported the first Special Education Services Signature Series! 

Sig Series

This Signature Series addressed trauma, problematic behaviors, student motivation, and problem-solving. Through case studies, humorous stories, and examples of everyday challenging situations, we discovered nationally recognized educational leaders' strategies and interventions to help all students, especially students with disabilities.  Please pay it forward!