OSDE - SES Tuesday, July 21st, 2020

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Special Education Services

Internal Information


July EdPlan Webinars

EDPlan is providing 2-hour webinars in July.  The webinar schedule is located in EDPlan on the Main page at the bottom under Documents.  Click on the Help Links tab and click on EDPlan July Webinar Schedule. 

Once the document is opened, you can choose which date and time works best.  To register for a particular webinar, click on the Registration Link next to the one you want to attend.


July Webinar Topics

EDPLAN ADMIN START UP AND SUMMER UPDATESThis webinar benefits experienced EDPlan Administrators that have the new school year start-up responsibilities.  Training will cover set-up for calendars, reporting periods, caseloads, Summer 2020 Updates to EDPlan, etc.

 

NEW EDPLAN ADMINISTRATOR TRAINING – Benefits New EDPlan Administrators in understanding the EDPlan Administrators rights.  Learn how to impersonate a User and User types, Understand the Student History and Document Pages, How to communicate to staff through EDPlan, Caseload set up and reports.

 

Introduction to EDPlan – Suggested for new users to attend before other EDPlan trainings.  Learn to navigate the program. 


Last Payable Claim Submission

August 3rd is the last day for LEAs to file a payable claim for FY20. Claims submitted after August 3rd will be classified as a late claim and are subject to the approval of the State Board of Education.


OSDE-SES EdPlan Summer Updates

Please join us for an OSDE-SES EdPlan Summer Updates Zoom meeting. We will review the transition changes, shortened day, removal of goals, and a contingency plan for the upcoming 20-21 school year.

When: Jul 30, 2020 10:00 AM Central Time (US and Canada)

Register in advance for this meeting:

After registering, you will receive a confirmation email containing information about joining the meeting.


New OKEdge Modules

OKEdge is a virtual community of learners striving to better serve 700,000 Oklahoma schoolchildren, including students with disabilities. Three new modules are now available, targeting behavior management, dyslexia, and culturally responsive teaching. Log into https://osdeconnect.ok.gov and create your free account to access these modules today!

Supporting Students with Challenging Behavior Using Functional Behavior Assessments and Behavior Intervention Plans

Supporting students with challenging behavior can feel like a daunting and overwhelming task. When given the right tools and supports, teachers can confidently and competently support students who exhibit challenging behavior, leading to improved outcomes overall. Learn to analyze behavior data, identify the function of challenging behavior, and engage in behavior intervention planning.

Dyslexia Awareness 101

Dyslexia is a complex condition with multiple and variable symptoms. Learn identification and evaluation responsibilities under the IDEA (Individuals with Disabilities Education Act) as well as intervention frameworks and structured literacy tools for struggling readers, including students with dyslexia. The successful completion of this course satisfies the criteria established by Oklahoma HB 1228.

Summer Book Club – Culturally Responsive Teaching: Theory, Research, and Practice

Join the Summer Book Club! We have unpacked Culturally Responsive Teaching: Theory, Research, and Practice that promotes authentic engagement and a deep commitment to cultural equity for all students. The module presents selected passages from each chapter to help guide thoughtful reflection and to identify educational theories, research, and practices.

For more information please contact Jill Hilst at Jill.Hilst@sde.ok.gov.


SPED Services & Management Training Opportunities

The Oklahoma State Department of Education - Special Education Services Division will be hosting a SPED Management Training in Muskogee, Newcastle, and Okmulgee. Topics of discussion include learning strategies, legal overview of Special Education, review of Special Education procedures, accommodations and classroom behavior management. The training is appropriate for novice teachers and paraprofessionals.

Due to COVID-19, enrollment is limited as we will be implementing and following CDC and State guidelines. All participants are encouraged to wear a mask.

To register for the training of your choice, click the links below.

July 23 - SPED Services & Management Training - Muskogee

August 7 - SPED Services & Management Training - Newcastle

August 26 - SPED Services & Management Training - Okmulgee

Questions about the trainings can be directed to Abby Johnson, abby.johnson@sde.ok.gov


FY2021 Finance Workshops

OSDE-SES FY2021 Finance Workshops will be conducted virtually this year. Watch for additional information forth coming.


FY20 CloseOuts

FY20 Closeouts opened June 15, 2020. Districts must perform a closeout for projects 617, 621, 623, 625, 641, and 642. Projects 613, 615, 616, 626, and 627 do not require a closeout. Closeouts must be completed online through the GMS and completed by September 1st. Closeouts cannot be performed until all submitted claims have been processed. For more information please contact your finance specialist


IEP Goals and the Oklahoma Academic Standards

IEP goals must address a student’s individualized educational needs that result from the student’s disability. Measurable goals are a required component of an effective and compliant IEP. Each goal should meet the following criteria:

  • Specific – What is the team helping the individual student accomplish?
  • Measurable – How will the team know when the student achieves the goal?
  • Attainable – Is the goal practical for the student?
  • Relevant – Does the goal address the needs (academic, social, behavioral, etc.) of the student?
  • Timebound – What is the timeframe in which this goal will be achieved with the student?

The Oklahoma Academic Standards (OAS) serve as expectations for what all students should know and be able to do by the end of a specific school year. IEP teams should be familiar with the OAS and endeavor to align academic IEP goals to the standards; however, the standards as written do not meet the requirements of individualized goals.  IEP teams are encouraged to utilize OAS as grade-level guides while customizing individual student goals to address the student’s disability-related needs.

The OAS were initially added to EDPlan to assist IEP teams with grade-level academic expectations; however, the standards will be no longer be in EDPlan in the goal drop-down as of July 31st. IEP teams may continue to refer to OAS standards here as a framework on which to build individualized academic goals.

For more information on developing individualized IEP goals, please watch the following training: IEP Goals and Progress Monitoring


High Needs Applications

High Needs Tier I and Tier II applications can now be submitted.  Applications can be located on the OSDE-SES website under Finance.  All applications must be submitted by the fourth Friday of July.  Applications can be mailed, faxed (405/ 522-3503) or emailed.  Contact your finance specialist for assistance.

Please see attachment.


DLM 2019-20 Student Score Reports and Aggregated Reports in Educator Portal

Educator Portal users with any of the roles listed below now have access to Individual Student Score Reports and Aggregate Reports in Educator Portal.  It is important for districts to download any applicable extract files before they are deleted on July 28, 2020.

District Superintendent

District Test Coordinator

District User

Building Test Coordinator

Building User

Teacher role - Archived reports for students on rosters in 2019-2020 only


OAAP: Supported Operating System Updates & Requirements 2020-2021

Operating system plans for iPads and Chromebooks are being updated in an effort to align support requirements with changing technologies. If you district has any concerns about the requirements below, please contact Special Education Services.

Recommended 2020-21 Support - iPad: Retire support for iOS 10 and 11. Support iOS 12 and newer.

Recommended 2020-21 Support - Chromebook: Support Chrome 80 and newer.

Kite Educator Portal Password Reset: A system wide password reset will occur July 30, 2020. At the start of the new school year, users should select the Forgot Password link in Kite Educator Portal and enter their associated email address. The system will automatically generate an email with instructions on how to reset their password.


IDEA Financial Closeout Procedures

FY20 Closeouts opened June 15, 2020. Districts must perform a closeout for projects 617, 621, 623, 625, 641, and 642. Projects 613, 615, 616, 626, and 627 do not require a closeout. Closeouts must be completed online through the GMS and completed by September 1st. Closeouts cannot be performed until all submitted claims have been processed. For more information please contact your finance specialist.

Please see attached memo.


Finance Reminder

The FY2021 Assurances and LEA Agreement are now available online. You can access the Assurances and LEA Agreement through the GMS. Assurances must be complete before the LEA Agreement. Both must be submitted by June 30, 2020. Should you have any questions please contact your finance specialist.


COVID Assist Project 617​​

These funds are designed to aid districts in special education services with cost related to COVID 19. Districts must submit an online budget through the GMS before August 15, 2020 and closeouts must be completed by September 1st. Closeouts can be performed any time after the budget submission and prior to the closeout deadline. Funds must be used to supplement State, local, and other Federal funds. Possible uses may be tutoring, assistive technology, related services, professional development, stipends, supplies, equipment, and technology. For more information, contact your finance specialist.

Please see attached FAQ.


Occupational, Physical and Speech-Language Therapy Service: Virtual Conference

Although we cannot predict how the upcoming school year will go, we want to help you be prepared for the decisions regarding services your district makes for the upcoming school year. This virtual conference is provide guidance to OT/OTA, PT/PTA, and SLP/SLPAs for service delivery models and topics around teletherapy. Dr. Marsha Herron will open with a keynote address and breakout sessions will be on the topics of service delivery frameworks, documentation, virtual assessments, telehealth resources and communication with families. Each session will be offered live as well as recorded for you to view at a later time. Due to our quick timeline, the sessions are not pre-approved for CEUS. However, we will provide you with the information you need to submit for continuing education credit. There is no charge for this professional development.

When: Jul 30, 2020 09:00 AM Central Time

Please register in advance for the keynote session.

https://zoom.us/meeting/register/tJMtd-2qpzMuHdxUzhV7L8a6-vMSvZB_fUtY

More information will be coming regarding breakout session registration.

After registering, you will receive a confirmation email containing information about joining the meeting

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