Please note this important business process change. The Oklahoma Employment Security Commission’s (OESC) reporting rules document has been updated. Any nonprofit organization that is not a church and employs four or more individuals must file with the Oklahoma Employment Security Commission or use a Professional Employment Organization (PEO) approved by the Oklahoma Insurance Department (OID) to maintain eligibility for Insure Oklahoma.
If the business holds a 501(c)(3) group exemption, please submit the IRS Tax Classification determination letter for the EIN under which the group is enrolled with Insure Oklahoma. The IRS Tax Classification determination letter will be required for all existing and new businesses. View updated OESC reporting rules.
Another important business process change: Effective immediately, when submitting rate schedules, the Summary of Benefits and Coverage must be submitted with the rate schedules.
Employer applications submitted with placeholder names and Social Security numbers will be denied. We will not accept Mickey Mouse 123456789 or fake names with Social Security numbers with zeros.
If an employee and their spouse work at the same company, they must enroll with Insure Oklahoma the way they are listed on the insurance carrier invoice. If enrolled with the insurance carrier as employee/employee, they must add their unique EEN under each member when applying through the member portal.
Employer contacts must be added by the business owner or contact on the employer account via the employer portal. Insure Oklahoma will not make those changes with a phone call.
To be listed on the Insure Oklahoma qualified agent list, you must have five or more active groups with employees enrolled with employer-sponsored insurance. Learn more in the agent section of the Insurance Oklahoma website.
Qualified benefit plans (QBP) can be assigned to each employee and their dependents through the employer portal. Before assigning the QBP, review the employee’s eligibility date. Please do not assign the QBP until the month before the eligibility start date.
We are developing the policies and business processes to implement self-funded and self-insured plans. This is a significant initiative, and we appreciate your patience as we carefully move through the necessary steps. We'll be sure to keep you informed with updates as we make progress.
Employer Applications The processing time for employer applications is 30 days. Insure Oklahoma does not approve employer applications during the last week of each month to avoid employee enrollment issues.
Documentation Submissions Please do not submit mailed documents with staples or paperclips. This slows the processing time.
Why am I receiving this email? You are receiving this email because you are an employer administering or an employee participating in an ESI plan or you are a qualified agent of the ESI plan.
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