Table of Contents
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Agency Updates: New OhioBuys Public Portal Link | Wave 2 Kicks Off | How to Run A Query
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Supplier Updates: New Supplier Log On Process Now Available | Revenue Share | Supplier Webinars
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Training Tips: New State of Ohio Office Supply Contracts | Sustainment Training Calendar | Office Hours Available
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Key Terms: Query | Query Wizard
Agency Updates
NEW OHIOBUYS PUBLIC PORTAL LINK
Beginning this week, the new link for the OhioBuys public portal is ohiobuys.ohio.gov. All of the content previously available on the public portal remains the same and users still using the old link to the public portal will automatically be redirected.
OHIOBUYS KICKS OFF WAVE 2
The Wave 2 agencies participated in their OhioBuys kick off this week to start their onboarding process. The following agencies will be in OhioBuys as of January 31, 2022:
More information about the phased approach is available at the OhioBuys website.
HOW TO RUN A QUERY
Users can take advantage of OhioBuys built-in queries to review data. To do so, log in to OhioBuys. From the Main Menu Navigation Bar, click Analytics and then select Browse Queries from the drop-down menu.
The Browse Queries page provides a list of available queries. These queries offer specific and structured data of interest from OhioBuys.
- You can either scroll through the list of queries, enter your desired search terms in the Keywords field, or refine your search results with the available filters (e.g., Created By, Category, Status). If you used the available search functionalities, click Search to view your results.
- Whether you used the search and filter functions or scrolled through the available analysis reports, click the Excel icon associated with the query you want to run (e.g., the 5 Day Receipt Report).
 If parameters are available, a subsequent pop-up appears after you click the Excel icon. Select the respective parameters (e.g., Agency), click Extract, and then click the X icon.
▲ Mandatory parameters will have a Red Asterisk.
 ▲ You can also view the query results as a pdf by clicking Extract PDF.
Your query will download to your computer. Find and open the query on your computer.
Here are a few examples of the primary queries that are available to use in OhioBuys:
You can find a list the primary queries in the Run a Query Job Aid.
Supplier Updates
NEW SUPPLIER LOG ON PROCESS NOW AVAILABLE
Beginning this week, suppliers can now simply navigate to ohiobuys.ohio.gov to reach OhioBuys. This log on experience eliminates the need to go to the Supplier Portal to reach OhioBuys.
The revised S.LG.1 Bidder and Supplier Learner Guide is available on the Supplier Training page for more information.
UPDATES TO REVENUE SHARE
As a reminder, OhioBuys is now the system of record for revenue share on contracts. It is important to remind suppliers to make sure they are registered in OhioBuys with an active log in, correct contacts on their supplier profile, and commodity codes listed. Beginning on Monday, October 11th, a supplier holding contracts with revenue share components will need to log into OhioBuys to report their spend from Cooperative Purchasing members in the previous quarter on their revenue share contract(s) for FY22 Quarter 1.
The updated Revenue Share Reporting information is available in the Reviewing and Managing Contracts Learner Guide.
If they have any additional questions, please have them email OBM Shared Services at OBM.SharedServices@obm.ohio.gov.
SUPPLIER WEBINARS
We are continuing to see a growing demand for our weekly Supplier Webinars. Please let your suppliers know that we have scheduled five additional webinars for October. They can download the meeting invites from the Supplier Training page of the OhioBuys website.
Training Tips
NEW STATE OF OHIO OFFICE SUPPLY CONTRACTS
On October 1st, the new Office Supply Contract for the State of Ohio went live. VIE Ability will be your new office supply provider and is operated by the Cincinnati Association for the Blind and Visually Impaired (CABVI).
You can find more information on the Training Updates Page.
SUSTAINMENT TRAINING CALENDAR
OhioBuys Procure-to-Pay sustainment training for Early Adopter Agencies is scheduled through December 2021. See below for upcoming sessions with registration available in OhioLearn. If your agency has a topic request* for training or needs solicitation and/or contract training, please notify the project at:
OPS.TrainingAcademy@das.ohio.gov
OFFICE HOURS AVAILABLE
NOTE: A limited quantity of office hours will be available in October as our trainers will be delivering training to the Phase 2 Wave 1 agencies. If you require assistance with using OhioBuys during this time, please submit a helpdesk ticket and a member of the OhioBuys team will contact and work with you. Our team is working on expanding office hours availability in November to support you and will be posting a revised office hour schedule in the coming weeks.
Office Hours are scheduled for Mondays through Thursdays to assist users with OhioBuys functionality. You will receive direct help on a specific transaction as you are working through it!
Office hours are available for your training-related questions (i.e., how to do something in OhioBuys). If your question(s) is regarding policy or system issues (e.g., why a purchase order is In Progress) then users should submit a helpdesk ticket. In addition, anything that substantially involves R&Ps, OAKS, or OneSpan Sign will need to go to the helpdesk as well.
Remember, if it's a question of "how" then office hours are the way to go. If it's a question of "why" it needs a helpdesk ticket.
To sign up for these 1-hour office hour sessions:
1 – Determine which item you need to shop for, which requisition you are working on, your active quick quote, solicitation, or contract, or template you would like help with and have that ready to share at the appointment.
2 – There are two links – if the date and time you are looking for are booked at one link, try the other link: Office Hours 1 | Office Hours 2
Register for a time slot: either 1pm, 2pm, or 3pm daily. There are 2 appointments available for every hour time slot. Appointments are first come first serve by registration only at the OhioBuys information website.
 In the box titled “Please share anything that will help prepare for our meeting” include the topic of your office hour session (e.g.: solicitation, quick quote, etc.).
3 – Receive an Outlook/Teams confirmation appointment. Invite anyone from your team you would like to have involved in this session.
4 – At your appointment: Be logged into OhioBuys so you can proceed with your activity. Trainers will advise you on how to complete your transaction, but they will not be driving.
NOTE: Office Hours are not a substitute for opening a helpdesk ticket when there is a technical issue. Trainers can direct you to the help desk if your questions warrant opening a ticket.
These links and instructions are also available on the OhioBuys website.
Key Terms
QUERY
A detailed data extract that gives users access to data within a function of OhioBuys. This data is delivered in a line-by-line format and can be highly specific in nature.
QUERY WIZARD
Allows users to create new queries in a user-friendly way. While not required, SQL knowledge is recommended to create new queries. The query wizard allows you to test and modify before putting the new query into production.
For More Information
In addition, please refer to:
Support
For log in or system issues please contact OBM Shared Services Center 614-338-4781 or 1-877-644-6771 OR OBM.SharedServices@OBM.Ohio.Gov Remember to put “OhioBuys” in the subject line!
If you have questions about the project itself, please email: ohiobuys@das.ohio.gov.
Mike DeWine, Governor
Jon Husted, Lt. Governor
Kathleen C. Madden, Director
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