The Education Data Collection Team serves Montana students by assisting education agencies with Infinite Campus data reporting and providing accurate and timely education data to other OPI units for state and federal reporting.
Infinite Campus Data Collections
The Data Collection Schedule contains a complete list of all data collections occurring throughout the year. The following Data Collections are due in March. These collection windows are related to assessments.
Montana Science Assessment: March 3, 2025 through May 23, 2025
Multi-State Alternate Assessment (MSSA) and Montana Alternate Science Assessment: March 10, 2025 through April 25, 2025
MAST Test Window 3: March 24, 2025 through May 23, 2025
ACT with Writing Window 1: March 25, 2025 through April 4, 2025
Verify enrollment and demographic information, program information (FRAM (free and reduced meal status), EL (English learner), Immigrant, Homeless/Unaccompanied Youth, Gifted & Talented, Title I, Military Connected, Foreign Exchange, Section 504), and Special Education data (lock IEP's, ER's, ensure records transfers are complete). Students who transfer during the test window should be exited as soon as possible.
Early Literacy Eligibility Window: April 1, 2024, through June 30, 2025
Window opens for assessment for Early Literacy programs in the 2025-26 school year, including JumpStart. Enter eligibility data in Student Information>State Programs>Early Literacy.
Preparing for the 2025-26 School Year
Calendar Information
As you roll calendars in preparation for the 2025-26 School Year, please consider the following:
- Elementary calendars to not require individual period schedules. Only full-day or AM/PM period schedules are required.
- If grades in the same school have different schedules (different start/end times, different non-instructional times) a separate calendar is required.
- Districts with a separately accredited middle school or 7-8 program must have a period-by-period schedule (cannot use full-day or AM/PM).
- Enter PIR dates in each calendar. PIR minutes are entered in the Duration field.
- If your courses rotate by day or an A-day/B-day schedule, create separate period schedules for those days.
- Create separate calendars for Extracurricular Participation and Home-Based Early Literacy programs.
- Ensure that calendars are set up correctly before rolling students.
- If you are an Infinite Campus School Services of Montana customer, please reach out to them for assistance.
- Reach out to the Education Data Collection Team for questions relating to calendar setup. Guides may be found on our website.
Other Reminders
New Look in Infinite Campus:
Effective July 2025, the new look in Infinite Campus will be the only option for districts and the classic look will be deprecated. The new Infinite Campus experience contains all the same tools as the classic view and includes several improvements. Lear about the new look: https://kb.infinitecampus.com/help/try-the-new-look-of-campus
Cohort Data - Date First Entered 9th Grade:
Please ensure all high school students have their Date First Entered 9th Grade field populated under the Graduation Tab. Use the Data Validation Reports in Infinite Campus to assist with data verification. Contact Andy Boehm at (406) 444-0375 or aboehm@mt.gov.
Student Photos Needed:
Please remember to collect the Student Photo Opt-In information from parents as they register their students OR as they update their annual census information. Districts are required to provide information on the repository and information about how to opt-in (20-7-1317, MCA). Once parental consent is obtained, districts must upload the students’ photos into Infinite Campus and set the Opt-In Status to 1: Opt In. Photos are used by the Department of Justice to help find missing children. See our AIM District Student Photo Repository user guide for additional information. We have published a new Validation Report to verify status within the district: All Photo Repository Opt-In Status.
Updating Contact Information:
Please update your contacts whenever there is a change in staff or contact information at your district, school or educational agency. Contacts may be designated by role (Superintendent, Clerk, Secretary), school (EL/HS), or responsibility (enrollment, personnel, programs, certification). Instructions may be found on our webpage.
Gifted and Talented Students:
Students who are evaluated and/or identified as gifted and talented must be identified on the new Program Participation tab: Gifted. Enter the Date Evaluated and Date Identified (if applicable). The fields are the enrollment tab will be deprecated for the 25-26 school year. The new fields will reduce future data entry, as records do not have be re-entered with each new enrollment.
Home-Based Early Literacy:
Students participating in a Home-Based Early Literacy program must have a separate enrollment created to reflect the student's participation in the program. It is recommended that districts have a separate calendar to track those enrollments. Instructions for creating those enrollments may be found here: Early Literacy Programs.
MAST Scores Coming Soon!:
The state will be uploading MAST Test Window 1 and 2 test scores to the State Edition and pushed to districts. Look for those scores coming soon!
Did You Know?
CTE Course Identification
CTE allocations are based on information entered into Infinite Campus - including courses, teachers, roster counts and course minutes. Verify these courses in Infinite Campus using the CTE Data Validations.
Discipline Data
Discipline data is due June 30, 2025. The data may be entered and verified at any time. Please review periodically to ensure data is complete and accurate.
The OPI is committed to providing reasonable accommodations to people with disabilities. If you need a reasonable accommodation, require an alternate format, or have questions concerning accessibility, contact the OPI ADA Coordinator, 406-444-3161, opiada@mt.gov, Relay Service: 711.
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