AIM Data Collections
The AIM Data Collection Schedule contains a complete list of all AIM data collections occurring throughout the year. The following AIM Data Collections were due June 21st and extended through June 30th. If you have not completed these certifications, please contact the AIM Unit as soon as possible.
End of Year Collections, through 6/21/2024 End of Year collections were due one week earlier this year - June 21, 2024. Certifications opened on May 13, 2024. Please add certifiers for Behavior Data, CTE Data, Extracurricular Activities, Full Year Attendance, Personnel Reporting Data, and Student Enrollment & Programs under Type Membership Setup in Infinite Campus. You need at least one Primary certifier (if you designate more than one primary certifier, all primary certifiers must certify before the collection is complete).
- End of Year Enrollment [Type Membership: Student Enrollment & Programs] - Create 24-25 calendars and roll students forward, enter End Date/Status for all 23-24 enrollments, review MT Youth Challenge, MT Digital Academy, and Job Corps statuses, and enter graduate data. Must be certified.
- End of Year Program Participation [Type Membership: Student Enrollment & Programs] - includes FRAM (free/reduced meal status), EL (English Learner), Immigrant, Homeless/Unaccompanied Youth, Gifted/Talented, Title I, Military-Connected, Foreign Exchange, and Section 504 student counts for the 23-24 school year. Ensure that all ERs and IEPs are locked. Verify 21st Century program status. Must be certified.
- End of Year Mode of Instruction - Enter Mode of Instruction for any student not in-person, full-time. Verify that the School Mode of Instruction matches the Student Mode of Instruction. No certification is required.
- End of Year Attendance [Type Membership: Full Year Attendance] - Enter or calculate ADA Days Present, ADA Days Enrolled, and ESSA Days Absent for any enrolled student in 2023-24. Must be certified.
- End of Year Extracurricular Activities [Type Membership: Extracurricular Activities] - Enter the number of completed activities for any homeschool/private school student participating in qualifying extracurricular activities for the year. Must be certified.
- End of Year Career and Technical Education (CTE) [Type Membership: CTE Data] - Enter/update pathway credits for all students taking CTE courses in the 23-24 school year, including identification of students who are single parent, students who are identified as Concentrators (2 or more credits in a single pathway), and students who participate in Dual Enrollment or Work-Based Learning CTE courses. Must be certified.
- Behavior Validation & Certification [Type Membership: Behavior Data] - Enter behavior incidents and resolutions for the 23-24 school year (see below). Must be certified.
- End of Year Terms of Employment (TOE) [Type Membership: Personnel Reporting Data] - Enter personnel information for any staff member/contractor employed in the 2023-24 school year. This collection replaces the Compensation Expenditure TOE formerly in TEAMS and is necessary for the completion of the Compensation Expenditure reporting in MAEFAIRS (please view the School Finance section of the Compass for more information). Must be certified.
- End of Year Terms Teacher Class Reporting is not required this year. No data entry, verification, or certification is required.
- Special Education Exiting - Enter Exit Date/Reason for any student no longer receiving Special Education services in the 2023-24 school year. This collection is completed in a separate application.
Coming Soon
2024-2025 School Year Training Opportunities:
The OPI AIM Unit is working on new training materials and both in-person and remote learning opportunities for the 25-26 year. Please keep an eye on the AIM webpage and under State User Announcements within Infinite Campus for more details.
Data Collection Calendar 2024-25:
The 2024-25 Data Collection Calendar will be published soon. It will be posted to the AIM web page as soon as it has final approval.
MAST Accommodations:
MAST Accommodations for new IEPs and Amendments are available.
Accommodations for EL and 504 students (on the State Assessment tab) will be available this summer - as will the updated State Assessment report. The Smarter Balanced ELA and Math assessment accommodations will be removed as an option at the end of the school year.
Other State Reporting Updates:
New reporting requirements for Gifted/Talented, Neglected/Delinquent, Out of District (Tuition) students, Educational Savings Account, and Early Literacy programs will be available for the 24-25 school year. Stay tuned for more information coming soon!
Other Reminders
AIM Reporting Cohort Data - Date First Entered 9th Grade:
Please ensure all high school students have their Date First Entered 9th Grade field populated under the Graduation Tab. Use the Data Validation Reports in Infinite Campus to assist with data verification.
AIM Reporting Cohort Data - Removing a Student From the Cohort:
To confirm that a student transferred out (is removed from the Cohort), the school or LEA must:
- Have official written documentation that the student enrolled in another school (End Status 160, 170, 180, etc.); or
- Have official written documentation that the student enrolled in a program that awards a regular high school diploma.
New Graduation Reporting Requirements:
- Enrollment End Status 410: Graduated Alt Authorized by MCA. Used for students who complete the MT Youth Challenge program, pass the HiSet assessment, and the district awards a student a proficiency-based diploma under 10-10-1402, MCA or the Superintendent of Public Instruction awards a diploma based on proficiency, perseverance, and dedication under 20-3-110, MCA.
- Diploma Type 05: State Minimum. Used for students who graduate with the state minimum credit requirements in lieu of district graduation requirements under 20-7-1330, MCA.
AIM Student Photos Needed:
Please remember to collect the Student Photo Opt-In information from parents as they register their students OR as they update their annual census information. Districts are required to provide information on the repository and information about how to opt in (20-7-1317, MCA). Once parental consent is obtained, districts must upload the students’ photos into Infinite Campus and set the Opt-In Status to 1: Opt-In. Photos are used by the Department of Justice to help find missing children. See our AIM District Student Photo Repository user guide for additional information.
Updating AIM Contact Information:
Please update your AIM contacts whenever there is a change in AIM staff or AIM contact info at your district or school. Contacts may be designated by role (Superintendent, Clerk, Secretary), school (EL/HS), or responsibility (enrollment, personnel, programs, certification). Instructions may be found on the AIM webpage.
AIM Help Desk
Submit an AIM Help Desk Ticket
opiaimhelp@mt.gov
or call 1-877-424-6681 or 406-444-3800
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