SEPTEMBER 2023 AIM UPDATES
AIM Data Collections - 2023-24 School Year
The first data collection for the 2023-24 school year, School Calendars, will be completed by data certification, and the window is open from August 28th - September 15th. Districts should ensure that the calendars are set for the fiscal year (July 1, 2023-June 30, 2024), that separate calendars are set for differing schedules within school, extracurricular activities, or offsite/alternative schools, terms are set to the lowest common denominator (quarters, trimesters), period schedules are set for all the days in a school (regular day, early release), and days are mapped for instruction, PIR (in-service), holidays, and/or parent-teacher conferences.
The Graduate, Dropout, and Cohort collection will be opening at the end of September. The Fall Enrollment collection date is October 4, 2023. Districts should work on resolving duplicates, overlapping enrollments and fall no-shows during the month of September to ensure accurate data reporting for the fall count date. Data reporting tools are available both under Ad Hoc Reporting and Data Validation (Data Integrity Tools>Data Validation Groups/Reports) to assist with cleanup.
The full 2023-24 AIM Data Collection calendar will be published soon!! Watch the AIM page for updates.
TEAMS Transition to AIM
There's a new page on the AIM website dedicated to the TEAMS transition. There are several helpful guides already posted and more are being added!!
The AIM unit will be hitting the road in September. We hope you will join us!! The schedule is posted here - sign up for the one that works best for you!
AIM Training Schedule
TEAMS Transition to AIM
AIM Updates
AIM Reporting Cohort Data- Date First Entered 9th Grade:
Please ensure all high school students have their Date First Entered 9th Grade field populated under the Graduation Tab. Please review our Reporting Cohort Data AIM User Guide for instructions on how to complete this field.
New Graduation Reporting Requirements:
New End Status and Diploma Type codes will be available soon in Infinite Campus for reporting new graduation information.
1. MT Youth ChalleNGe students who receive a diploma based on the student's proficiency and at the discretion of the resident district trustees, and on physical fitness, job skills, service to the community, health and hygiene, responsible citizenship, leadership, how to follow directions, and life-coping skills should be graduated with an End Status Code of 410: Graduation Alt Authorized by MCA. The student will be removed from the cohort but will not be included in the Federal graduation rate. Students who attend the MT Youth ChalleNGe program and meet regular district graduation requirements or complete a HiSet Options program will continue to be reported as regular high school graduates. 10-1-1402, MCA
2. Students who experience a qualifying educational disruption may graduate from a district by meeting the state minimum requirements for graduation in lieu of the district's higher graduation requirements at the discretion of the board of trustees. These students should be marked as regular graduates (End Status 400: Graduated) and identified with a new Diploma Type 05: State Minimum. These students will be included in the Federal graduation rate. 20-7-1330, MCA
3. The Superintendent of Public Instruction may issue a proficiency based high school diploma to a student who has exhausted all other means of obtaining a diploma from an accredited Montana high school district. Students who receive this diploma should be graduated with an End Status Code of 410: Graduation Alt Authorized by MCA. The student will be removed from the cohort but will not be included in the Federal graduation rate. 20-3-110, MCA
New User Guides Coming Soon:
The AIM unit will be removing and replacing all user guides. Please be patient as we remove and replace all guides. If you are missing something, please contact us for assistance.
AIM Student Photos Needed:
Please remember to collect the Student Photo Opt-In information from parents as register their students. Then please follow-up with importing students’ photos into Infinite Campus, so the photos in AIM with the Opt-in value can be used by the Department of Justice to help find missing children. See our AIM District Student Photo Repository user guide for additional information.
Updating AIM Contact Information:
Please submit the AIM Contacts Update Form on the OPI AIM website to report changes to AIM staff or AIM contact information at your district or school.
AIM Help Desk
Submit an AIM Help Desk Ticket
or call 1-877-424-6681 or 406-444-3800
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