AIM Data Collections
The AIM Data Collection Schedule contains a complete list of all AIM data collections occurring throughout the year. The following AIM Data Collections are taking place during the month of June and are to be completed by June 30, 2022.
End of Year Enrollment Process: 5/9/2022-6/30/2022 – this includes Head Start Schools
· The End of Year Enrollment Process is the process of creating 2022-23 calendars and rolling students forward into the next calendar year. It also entails ending all 2021-2022 enrollments, including MT Youth ChalleNGe, Job Corps, and MTDA students.
Please see our AIM End of Year Enrollment Process User Guide and our recorded webinar.
End of Year Attendance Totals with Program Participation. Mode of Instruction and Extracurricular Activities: 5/9/2022-6/30/2022
· Enter or calculate the End of Year Attendance Totals and End of Year Program Participation data, which must be entered after the last day of school. This includes entering or calculating ADA #Days Present, ADA #Days Enrolled and ESSA #Days Absent for each enrollment in 2021-22
- Enter the number of extracurricular activities a non-public (homeschool or private school) student has completed and calculate students' participation by completing the fields labeled Number of 6+ weeks and Number of 18+ weeks as necessary in the students enrollment tab.
Please see our AIM End of Year Attendance Totals User Guide and our AIM Program Participation Collection & Data Verification User Guide, Mode of Instruction User Guide, and Extracurricular Activities User Guide on this collection. We also have our recorded webinar on this collection.
End of Year CTE Collection: 5/9/2022-6/30/2022
· The End of Year Career and Technical Education (CTE) Collection identifies all grades 9-12 high school students who have completed (or will complete) at least 2 credits, 4 semesters, or more of CTE coursework in an approved Montana Pathway. It also identifies those students who have earned less than 2 credits in a Pathway, qualifying them as a Participant, rather than a Concentrator.
Please see our AIM End of Year CTE Collection User Guide.
Behavior Validation and Certification: 5/11/2022-6/30/2022
· This is the process for setting up user access for validating and certifying district data to the OPI. This process helps determine who is the Secondary person (responsible for validating and error correction) and the Primary person who is also called the Authorized Representative (AR) who is responsible for certifying the behavior data after it has been verified by the Secondary person.
Please see our AIM Behavior Setting Up User Access for Validating and Certifying User Guide, our AIM Behavior Secondary Users User Guide, and our AIM Behavior Primary Users User Guide. We also have our recorded webinar on this collection.
AIM Updates for 22-23 SY:
We have completed the webinar schedule for the 2021-22 school year, please watch the AIM Webinars page for information on the upcoming 2022-23 webinars, and a list of recorded webinars for reference.
We are currently working on the 22-23 Collection Schedule as well as the Infinite Campus Release Schedule for the 22-23 School Year. Information should be updated by mid-July on the OPI AIM page, please visit frequently to see the updates.
Please continue to use the AIM Helpline and Ticket system for assistance. We can be reached at 1-877-424-6681 or 406-444-3800. As staff shifts, the AIM Helpline remains consistent and is the quickest method to get the assistance you need.
Infinite Campus Cloud Platform Migration:
Infinite Campus Managed Services will be migrating Campus Cloud districts to new Cloud platforms in July of 2022. Districts have received emails regarding the Infinite Campus migration and some districts have received notification of changes to their URLs. Districts will be down for a minimum of 8 hours on the date chosen for their move to the new cloud platform. Migration will take place between 6:00 am and 8:00 pm on that date. The exact dates for migration and new URLs were sent to districts in May and a reminder will be sent the first week of July. If the district has any questions, please submit an AIM Helpdesk Ticket with your questions and reference the Infinite Campus Cloud Platform Migration.
AIM Data Reminders
Mode of Instruction:
Several notices have been sent regarding this collection, please see the Mode of Instruction User Guide for any questions you may have regarding this. It is required and currently collected 3 times a year, Fall Count, Test Window Collection, and End of Year. As you work through your End of Year processes, an end date is required for the Student’s Mode of Instruction, please see the User Guide for information on how to add an end date.
AIM Reporting Cohort Data- Date First Entered 9th Grade:
Please ensure all high school students have their Date First Entered 9th Grade field populated under the Graduation Tab. Please review our Reporting Cohort Data AIM User Guide for instructions on how to complete this field. Also helpful is the Ad Hoc titled “Student COHORT Missing District Date 1st entered 9th Grd” found in the State Published folder. Running this Ad Hoc will locate those students missing this information.
Graduates missing the date first entered 9th Grade:
We have recently identified a number of students marked for graduation missing the “Date first entered 9th Grade” these must be resolved as soon as possible. To find a list of these students go to Index> Data Integrity Tools > Data Validation > Definition Bank > use the report titled “Graduation Records with Cohort year missing”.
AIM Student Photos Needed:
Please remember to collect the Student Photo Opt-In information from parents as register their students. Then please follow up by importing students’ photos into Infinite Campus, so the photos in AIM with the Opt-in value can be used by the Department of Justice to help find missing children. See our AIM District Student Photo Repository user guide for additional information.
Updating AIM Contact Information:
Please ensure to submit the AIM Contacts Update Form on the OPI AIM website whenever there is a change in AIM staff or AIM contact info at your district or school.
AIM Help Desk
Submit an AIM Help Desk Ticket
or call 1-877-424-6681 or 406-444-3800
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