AIM Data Collections
The AIM Data Collection Schedule contains a complete list of all AIM data collections occurring throughout the year. The following AIM Data Collections are taking place during the month of May:
Spring Assessment Registration: 1/1/2022 – 5/27/22
The Spring Assessment Registration data collection is intended to ensure that enrollment and demographic data is up to date and accurate for the following students:
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Smarter Balanced: Enter and verify demographic and enrollment data for all students in grades 3 through 8.
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Montana Science Assessment: Enter and verify demographic and enrollments data for all students in grades 5 through 8.
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Alternate Assessments: Verify Statewide Assessment section of the locked IEP is marked for those students needing the alternate assessment. Enter and verify demographic and enrollment data for all students in grades 3 through 8 and 11.
Please see our AIM Assessment Registration Collection User Guide and our recorded webinar for assistance.
Test Window Enrollment/Program Participation: 4/8/22 – 5/27/22
The Test Window Enrollment, Test Window Program Participation, and Test Window Mode of Instruction Collection ensures that enrollment and demographic data for all students is current and up to date as of the Test Window Count Date, April 7, 2022.
- Allows for verification of Program Participation including FRAM (free/reduced meal status), EL (English Learner) Immigrant, Homeless/Unaccompanied Youth, Gifted & Talented, Title I, Military-Connected, Foreign Exchange, Job Corps, Youth Challenge, 21st Century Participants, and MT Digital Academy Students. EL (English Learner) and 504 students.
- Verify that completed Special Education ERs and IEPs are locked.
- Verify School and Student Mode of Instruction is accurate as of 4/7/2022.
- Student data must be accurate as of the test window count date 4/7/2022.
Please use the Test Window Enrollment Count Guide, Program Participation Collection and Verification Guide- TW, and the Mode of Instruction User Guide for this collection.
End of Year Enrollment Process: 5/9/2022-6/30/2022
- The End of Year Enrollment Process is the process of creating 2022-23 calendars and rolling students forward into the next calendar year. It also entails ending all 2021-2022 enrollments, including MT Youth ChalleNGe, Job Corps, and MTDA students.
Please see our AIM End of Year Enrollment Process User Guide and our recorded webinar.
End of Year Attendance Totals with Program Participation. Mode of Instruction and Extracurricular Activities: 5/9/2022-6/30/2022
- Enter or calculate the End of Year Attendance Totals and End of Year Program Participation data, which must be entered after the last day of school. This includes entering or calculating ADA #Days Present, ADA #Days Enrolled, and ESSA #Days Absent for each enrollment in 2021-22.
- Enter the number of extracurricular activities a non-public (homeschool or private school) student has completed and calculate students' participation by completing the fields labeled Number of 6+ weeks and Number of 18+ weeks as necessary in the students enrollment tab.
Please see our AIM End of Year Attendance Totals User Guide and our AIM Program Participation Collection & Data Verification User Guide, Mode of Instruction User Guide and Extracurricular Activities User Guide on this collection. We also have our recorded webinar on this collection.
End of Year CTE Collection: 5/9/2022-6/30/2022
- The End of Year Career and Technical Education (CTE) Collection identifies all grades 9-12 high school students who have completed (or will complete) at least 2 credits, 4 semesters, or more of CTE coursework in an approved Montana Pathway. It also identifies those students who have earned less than 2 credits in a Pathway, qualifying them as a Participant, rather than a Concentrator.
Please see our AIM End of Year CTE Collection User Guide.
Behavior Validation and Certification: 5/11/2022-6/30/2022
- This is the process for setting up user access for validating and certifying district data to the OPI. This process helps determine who is the Secondary person (responsible for validating and error correction) and the Primary person who is also called the Authorized Representative (AR) who is responsible for certifying the behavior data after it has been verified by the Secondary person.
Please see our AIM Behavior Setting Up User Access for Validating and Certifying User Guide, our AIM Behavior Secondary Users User Guide, and our AIM Behavior Primary Users User Guide. We also have our recorded webinar on this collection.
AIM May Webinars
The following AIM webinars are taking place during the month of May:
End of Year CTE Collection: 5/9/2022-6/30/2022
- The End of Year Career and Technical Education (CTE) Collection identifies all grades 9-12 high school students who have completed (or will complete) at least 2 credits, 4 semesters, or more of CTE coursework in an approved Montana Pathway. It also identifies those students who have earned less than 2 credits in a Pathway, qualifying them as a Participant, rather than a Concentrator.
Please see our AIM End of Year CTE Collection User Guide.
Webinar: Thursday 5/5/2022 2:30 – 3:30 pm
https://mt-gov.zoom.us/j/84495695536?pwd=RlVqMGJCeGxmVDN2VWF6RHpYdW1rdz09
Meeting ID: 844 9569 5536 Password: 525434
Dial by Telephone +1 646 558 8656 or +1 406 444 9999
AIM Data Reminders
Mode of Instruction
Several notices have been sent regarding this collection, please see the Mode of Instruction User Guide. It is required and currently collected 3 times a year, Fall Count, Test Window Collection, and End of Year where end dates for the Student's Mode of Instruction will need to be completed (if not already added) for the EOY collection. More information can be found in the guide or call the AIM Helpline for more information.
AIM Reporting Cohort Data- Date First Entered 9th Grade
Please ensure all high school students have their Date First Entered 9th Grade field populated under the Graduation Tab. Please review our Reporting Cohort Data AIM User Guide for instructions on how to complete this field.
AIM Student Photos Needed
Please remember to collect the Student Photo Opt-In information from parents as register their students. Then please follow up by importing students’ photos into Infinite Campus, so the photos in AIM with the Opt-in value can be used by the Department of Justice to help find missing children. See our AIM District Student Photo Repository user guide for additional information.
Updating AIM Contact Information
Please ensure to submit the AIM Contacts Update Form on the OPI AIM website whenever there is a change in AIM staff or AIM contact info at your district or school.
AIM Help Desk
or call 1-877-424-6681 or 406-444-3800
The OPI is committed to providing reasonable accommodations to people with disabilities. If you need a reasonable accommodation, require an alternate format, or have questions concerning accessibility, contact the OPI ADA Coordinator, 406-444-3161, opiada@mt.gov, Relay Service: 711.
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