EGrants Cash Request Detail

EGrants Cash Request Detail

This bulletin is to inform the districts that OPI is currently changing the guidelines for what is acceptable when approving cash requests. Moving forward, we will be requesting that more detail be required in the cash request description box. The increase in detail is needed in response to OPI audit findings related to the cash request process. This change will make it easier for the cash requests to be approved in a timely manner, as well as resolve any discrepancies in the submission information. It is also intended to prevent the need to submit receipts/documentation for every purchase request. 

If you see cash requests being returned to your district more frequently, please look through your descriptions and make sure it ties to what your original grant application states. If changes are needed to your application, please submit an amendment before creating another cash request.

OPI must strengthen our process of determining that the expenses are allowable under the grants. This change will include salaries and benefits. Instead of writing salaries/benefits/supplies, etc., we will be requesting that you include more of what was written in the original application. Below are some examples of what we are requesting:

Object code 100 – Salaries for ____ Who? Teachers/Paraprofessionals/Instructional? Please be more specific about what/who the salaries are for and that they tie to the grant. You can include the person’s name, but it is not required.

Object code 200 – Benefits for ____ Districts can indicate that benefits are listed for the above salaries, that will be acceptable.

Object code 300 – Contracted/Professional services for ____ Please be more specific of the contracted services – Who is the contract with? What is the contract for?  

Object code 400 – Be specific on what building services (rent, utilities, repairs, etc.)

Object code 500 – Professional Development for____ Travel for _____ - What training? Who attended the training? Travel costs for whom? Registrations for?

Object code 600 – Instead of writing supplies, please write what the supplies were and what they were used towards. For example: books, office supplies, computer equipment, instructional learning items, etc. with a short description of what they were used towards.  

If you have questions or concerns, please reach out to the Grant Accountant assigned to the grant in question.  

Whitney Williams: wwilliams2@mt.gov or 444-3408

Paula Clinch: paula.clinch@mt.gov or 438-3675

Becky Belling: rebecca.Belling@mt.gov or 444-2561

Catlin Clifford: catlin.clifford@mt.gov or 444-3692

Jesse Romero: jesse.romero@mt.gov or 444-0727

 

CSD Senior Manager

Deann Willcut: deann.willcut@mt.gov or 444-2563